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McGill University

Administrative Officer

Sainte-Anne-de-Bellevue, QC, Canada
Laird Hall, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Oct 21, 2026
Experience: Bachelor's Degree 3 Years Related Experience /
Posting language: English
Posted: Oct 7, 2026

Original job description

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.

If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

Position Summary:
McGill’s Faculty of Agricultural and Environmental Sciences, located on the Macdonald Campus, 35km from downtown Montreal, is looking for an Administrative Officer to provide a high level of organizational, planning, communication and administrative advice to the McGill Academic Lead and the Faculty of Agricultural and Environmental Sciences’ Academic Lead of the Nkabom Collaborative at McGill University, and to contribute to the efficient operation of the Collaborative in promotion of its priorities and mission. The incumbent will manage information, organization, and development of documents and correspondences, and will function with an exceptional level of accuracy, judgement, independence, confidentiality, and efficiency. They will be responsible for ensuring the smooth functioning of the Nkabom Collaborative’s administrative affairs.

McGill University, in partnership with the Mastercard Foundation, is embarking on an ambitious collaboration with seven African organizations within the Nkabom Nutrition and Sustainability Agri-Food Collaborative. This initiative aims to bridge education and workforce gaps by training youth in the nutrition and agri-food sectors, especially in rural communities, to help transform Africa’s agri-food system and empower the next generation of leaders.

Reporting to the Director Administration, Faculty of Agricultural and Environmental Sciences (AES), the Administrative Officer is the operational and administrative manager of the Collaborative’s McGill Partner Academic Lead's office and the AES’ Academic Lead’s office; in addition, they will act as a liaison between the Academic Lead’s office and other McGill partners of the Collaborative as well as external organizations within both Canada and Ghana with travel to Ghana a few times a year. The incumbent will develop and maintain administrative standards and practices for the Academic Lead’s office and McGill partners. The incumbent will also be responsible for general office management ensuring the smooth day-to-day functioning of a complex, multi-stakeholder program spanning Canada and Ghana, maintaining institutional and collaborative records and management of the Collaborative’s capital assets.

Primary Responsibilities:·

Oversees a broad range of operational, administrative, and logistical functions critical to the effective functioning of the unit.
Provide administrative advice and management in all activities related to the implementation of the McGill Partner collaborative programs as well as the facilitation of the program deliverables.
Develop and implement administrative procedures and internal controls.
Establishes financial priorities. Develops and implements budgetary planning, recommends budget allocations and prepares and submits operating budget.
Ensures preparation of appropriate reporting and year-end documentation.
Acts as advisor regarding University Financial Policies and Procedures, monitors and reports on account spending and exercises financial controls where applicable.
Undertakes analysis of budgeting issues, assesses impact to the University/unit, articulate alternatives and recommend solutions.
Acts as approver for office financial functions.
Administer human resources processes for Collaborative personnel (Postdoctoral Fellows, Visiting Academics etc.), including recruitment, hiring, onboarding, offboarding, and related HR administration.
Responsible for organizing Nkabom events hosted by McGill, including the MFCC meetings, stakeholder engagement sessions, and Annual Forum activities.
Prepare reports, briefing materials, presentations, communications, and maintain collaborative documentation and web content.
Develop and maintain systems for Collaborative records, data collection, document management and information tracking.

Other Qualifying Skills and/or Abilities

Demonstrated knowledge of accounting and financial management.
Knowledge of University budgeting policies and fund types.
Ability to effectively communicate and interact with various levels of staff, academics and other stakeholders.
Service oriented with excellent customer service skills and the ability to establish productive working relationships quickly.
Experience organizing complex events, conferences, workshops, or international visits.
Proficiency with computerized applications including advanced spreadsheets, databases, word-processing software, Banner FIS, Workday HR business processes and other platforms
Excellent analytical and problem solving skills.
Ability to exercise sound judgment, discretion, and diplomacy when handling confidential or sensitive information.
Ability to anticipate operational challenges and proactively identify solutions.
Proven organizational skills, capacity to make decisions independently, ability to multitask, prioritize, and meet deadlines.
Proven ability to develop and improve administrative processes, procedures, and controls.
Demonstrated ability to work effectively in a highly collaborative environment while maintaining a high degree of autonomy.
Demonstrated intercultural competency and experience working with diverse populations, international partners, and cross-cultural teams.
Ability to express oneself clearly and concisely, verbally and in writing, in English; as a minimum, proficiency in spoken French an asset.

As one of Montreal's Top Employers, here is what we offer:

Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
Competitive vacation policy
Two (2) personal days
Two (2) floating holidays
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
Paid time off over the December holiday period
Tuition waiver for regular employees and their dependents
Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #4 (qualifier) on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

Minimum Education and Experience:

Bachelor's Degree 3 Years Related Experience /

Annual Salary:

(MPEX Grade 04) $66,190.00 - $82,740.00 - $99,290.00

Job Profile:

MPEX-ADM2A - General Administration - Professional 2

Hours per Week:

33.75 (Full time)

Supervisor:

Director Administration

Position End Date (If applicable):

2027-12-23

Deadline to Apply:

2026-10-20

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

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More about this job

Responsibilities

The Administrative Officer manages the operational and administrative functions for the Nkabom Collaborative, including financial planning, human resources processes, and event coordination. They act as a key liaison between McGill University and international partners while ensuring the smooth day-to-day functioning of the office.

Requirements

Candidates must hold a Bachelor's degree and possess at least three years of related experience in administration and financial management. Proficiency in English is required, along with strong organizational, analytical, and interpersonal skills.

Skills

Administrative management
Financial planning
Budgeting
Human resources administration
Event organization
Data management
Analytical skills
Problem solving
Communication
Intercultural competency
Stakeholder engagement
Banner FIS
Workday
Office management
Project coordination

Benefits

Health insurance
Dental insurance
Life insurance
Tax free savings account
Competitive vacation policy
Personal days
Floating holidays
Summer fridays
Paid time off over the december holiday period
Tuition waiver
Remote work options

Visa sponsorship

Not detected in the job text

Keywords

Administrative Officer
McGill University
Nkabom Collaborative
Operations Management
Financial Controls
Budgetary Planning
Human Resources
Stakeholder Engagement
Event Planning
Banner FIS
Workday
Data Collection
Document Management
Intercultural Competency
Agri-food
Sustainability
Logistics
Reporting
Policy Advisor
Office Management

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