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Added 9 mins ago
Sales Representative- Montreal & Eastern Ottawa Représentant(e) des ventes - Est
Upper Canada Forest Products
Montreal, QC
$85,000 to $95,000 CAD / year
Full-time
…vos compétences tout en contribuant directement à offrir une expérience client exceptionnelle. Si vous êtes animé(e) par la volonté de faire une réelle différence, d'améliorer l'efficacité…
Added 9 mins ago
Sales Representative
Marcus Evans Group
Pointe-Claire, QC
$58,000 to $89,000 CAD / year
Full-time
…legal, pharmaceutical, investments, energy, and packaging. Our client base is comprised of C-level executives from 98% of existing fortune 1000…
Added 9 mins ago
General Manager - Environmental Services (relocation to Prince Rupert, BC)
JRoss Hospitality Recruiters
AB · Alberta, Canada
Full-time
…British Columbia is seeking an experienced General Manager to lead its operations and guide the next phase of growth and impact. Working within one of Canada’s most environmentally…
Added 9 mins ago
CPU Software Validation Engineering Lead
NUVACORE
Canada
Full-time
Lead validation efforts across firmware, operating systems, toolchains, runtime libraries, and telemetry infrastructure.
Added 24 mins ago
Salesforce Technical Lead (Montreal, Hybrid)
Capgemini
Toronto, ON
$120,000 to $135,000 CAD / year
Full-time
Capgemini is seeking a highly skilled Salesforce Technical Lead with deep expertise in Salesforce Financial Services Cloud (FSC) to support a large-scale digital transformation initiative…
Added 24 mins ago
Consultant, Data Engineering
Avanade
Toronto, ON
Full-time
Proven consulting or professional services experience, including direct interaction with client stakeholders.
Added 24 mins ago
Manager, ERP Finance Lead
Avanade
Toronto, ON
Full-time
We are seeking an experienced Manager, ERP Finance Lead to lead Microsoft Dynamics 365 Finance solutions for enterprise clients. This role combines deep finance functional expertise with…
Added 24 mins ago
Manager, ERP Supply Chain Lead
Avanade
Toronto, ON
Full-time
We are seeking an experienced Manager, ERP Supply Chain Lead to lead Microsoft Dynamics 365 Supply Chain Management solutions for enterprise clients. This role combines deep supply chain…
Added 24 mins ago
Manager, ERP Delivery Lead
Avanade
Toronto, ON
Full-time
We are seeking an experienced Manager, ERP Delivery Lead to lead complex ERP transformation programs and strategic client engagements. This role is accountable for delivery outcomes across…
Added 24 mins ago
Interim Vice President, Finance & Transformation
LHH Knightsbridge
Toronto, ON
Contract
This is an exceptional opportunity to lead a high-impact transformation mandate within a well-known, mission-driven organization undertaking a significant modernization journey. Few interim…
Added 24 mins ago
Salesforce Technical Lead (Toronto, Hybrid)
Capgemini
Toronto, ON
$120,000 to $135,000 USD / year
Full-time
Capgemini is seeking a highly skilled Salesforce Technical Lead with deep expertise in Salesforce Financial Services Cloud (FSC) to support a large-scale digital transformation initiative…
Added 24 mins ago
AVP, Strategic Programs, Innovation, Insights and Regulatory Operations
Sun Life Québec
Montreal, QC
Full-time
…balances regulatory defensibility, operational risk, advisor and client experience, efficiency, capacity and responsible use of digital, automation, analytics, AI and emerging…
Added 25 mins ago
Senior Hydrogeologist
WSP
Toronto, ON · Etobicoke, ON
…staff in WSP’s Whitby or Toronto offices. Reporting to the Team Lead, the successful individual will help manage and deliver existing projects, develop new business opportunities, and…
Added 25 mins ago
Principal Geotechnical Engineer
AtkinsRéalis
Toronto, ON · Vaughan, ON
Full-time
Lead and manage geotechnical projects in accordance with approved scopes of work, budgets, schedules, reporting requirements, and client agreements.
Added 25 mins ago
Manager, Fire Protection, Central/West
AtkinsRéalis
Toronto, ON · Vancouver, BC
Full-time
Contribute to a strong national technical community and consistent client experience.
Added 25 mins ago
Design Manager, T1/T3 Revitalization
AtkinsRéalis
Toronto, ON
$125,000 to $160,000 CAD / year
Full-time
Reporting to the Director of Operations, the candidate will lead and coordinate the implementation of multidisciplinary design standards and works collaboratively with the main contractor.…
Added 25 mins ago
Geotechnical Project Manager
AtkinsRéalis
Ottawa, ON · Vaughan, ON
Full-time
Lead the delivery of geotechnical projects from pursuit and planning through investigation, design, construction support, and closeout, with accountability for scope, schedule, budget,…
Added 25 mins ago
Sales Representative- Montreal & Eastern Ottawa Représentant(e) des ventes - Est
Upper Canada Forest Products
Remote, Canada
Full-time · Remote
…vos compétences tout en contribuant directement à offrir une expérience client exceptionnelle. Si vous êtes animé(e) par la volonté de faire une réelle différence, d’améliorer l’efficacité…
Added 25 mins ago
Canada Mining Practice Lead
HDR
Toronto, ON · Vancouver, BC
Full-time
Within business development, this role requires client interaction (awareness of client challenges and potential HDR all team opportunities, technical value development and positioning…
Added 25 mins ago
Assistant Maintenance Manager
JLL
Brampton, ON
Full-time
…to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new…
Added 40 mins ago
Principal Technical Consultant, Permitting Specialist
ERM
Saskatoon, SK · Smithers, BC · Vancouver, BC · Calgary, AB
$117,800 to $147,300 CAD / year
Full-time
Experience providing direction to client and consulting teams regarding permit application content requirements that support successful regulatory review.
Added 40 mins ago
Sr. Customer Success Manager
Assent
Toronto, ON · Ottawa, Ontario
$100,000 to $130,000 CAD / year
Full-time
…Program Support teams to execute on tasks required to achieve client…
Added 40 mins ago
Sr. Customer Success Manager
Assent
Ottawa, ON
$100,000 to $130,000 CAD / year
Full-time
…Program Support teams to execute on tasks required to achieve client…
Added 54 mins ago
Inventory Lead
Laura Canada
Saskatoon, SK
As a Store Inventory Lead, you possess a passion for fashion, you are detail-oriented and you like that everything is where it should be. You will be part of a winning team that provides a…
Added 54 mins ago
Client Services Manager
Acosta
Matheson, ON
Full-time
Lead client business reviews and present performance results and strategic recommendations to client leadership.

McGill University

Administrative Student Affairs Coordinator

Davis House, Canada

Job type: Full-time
Apply by: Oct 10, 2026
Experience: DEP - Office Systems 4 Years Related Experience / DEP - Secretarial Studies
Posting language: English
Posted: Sep 29, 2026

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Original job description

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.

If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

Under the direction of the immediate supervisor, provides support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit’s operations. Responsible for documents and files of unit. Acts as resource person for policies and procedures. Advises students and resolves problems in relation to their files.

Major Duties and Responsibilities:

Acts as a resource and contact person for the Clinical placements in both Physical Therapy and Occupational Therapy.
Follows up on problems in relation with the student’s files.
Records expenses and provides account statements on request, i.e. for special events like the Spring clinical.
Ensures regulations and deadlines are respected.
Facilitates communication between the Clinical community and Clinical Education Faculty
Coordinates meetings with the Clinical Community/Teaching partners, take minutes, distribute final copy, follow-up on action items
Maintains Clinical Education website, revising text and information in both French and English
Facilitates communication between the Clinical community and Clinical Education Faculty
Enter data for clinical course teaching offers and coordinates of placement cycle (electronic sending of course confirmations, site payment letters, thank you certificates)
Prepares statistics reports and maintains the Clinical Education Portal database of over 2000 clinicians
Acts as main contact for Clinicians regarding all non-academic clinical course issues and portal queries
Lead coordination of site payments, tracking and follow-up, accounting administrative tasks, preparation of student expense reports
Responds to student inquiries and attends to emails/calls

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

Other Qualifying Skills and/or Abilities:

Organizational, priority-setting, problem-solving and values team work.
Demonstrated sound judgement and decision making abilities. Ability to analyze, and synthesize complex information and to handle multiple projects on deadlines.
Client-focused with a high level of tact, confidentiality, diplomacy, professionalism.
Demonstrated ability to build appropriate rapport and effective relationships.
Demonstrated ability to work in a PC environment using databases, spreadsheets, presentation software and web applications.
Experience with databases and other digital solutions to support task efficiency
Understanding of the Quebec healthcare system an asset
Fluently bilingual in English and French (oral and written).
Testing may be administered

Minimum Education and Experience:

DEP - Office Systems 4 Years Related Experience / DEP - Secretarial Studies

Hourly Salary:

(MUNACA Level G) $31.19 - $38.65

Hours per Week:

33.75 (Full time)

Supervisor:

Student Affairs Officer

Position End Date (If applicable):

2027-07-31

Deadline to Apply:

2026-10-09

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

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More about this job

Responsibilities

The coordinator provides administrative support for student affairs, manages clinical placement documentation, and acts as a primary resource for students and clinical faculty. They are also responsible for maintaining databases, coordinating meetings, and handling financial administrative tasks such as expense tracking.

Requirements

Candidates must possess a DEP in Office Systems or Secretarial Studies and have at least four years of related experience. Fluency in both English and French is required, along with proficiency in database and office software.

Skills

Administrative support
Student affairs
Data entry
Database management
Problem-solving
Communication
Accounting
Record keeping
Policy interpretation
Organization
Time management
Bilingualism
Microsoft Office
Professionalism
Diplomacy

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Student Affairs
Clinical Placements
Physical Therapy
Occupational Therapy
Database Management
Accounting
Data Entry
Bilingual
Office Systems
Secretarial Studies
McGill University
Clinical Education
Record Keeping
Policy Compliance
Stakeholder Communication
Expense Reporting
Statistics Reporting
Professionalism
Confidentiality

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