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Added 6 mins ago
A
Western Canada Aquatic Discipline Lead
AECOM
Burnaby, BC
- $120,000 to $160,000 CAD / year
- Full-time
AECOM Burnaby is seeking an experienced Aquatic Discipline Lead for Western Canada to support our EPP Ecology and Permitting team. In this role, you will be the go-to expert for aquatic…
Added 52 mins ago
M
Senior Full Stack Java Engineer - Workforce Management (WFM)
Miratech
Canada
- Full-time
…scheduling, real-time adherence, intraday management, and operational reporting in contact center environment. You will use Java and Spring Boot to deliver scalable services, React with…
Added 52 mins ago
SM
29954-RFR-DTS-071 – Project Manager
S M Software Solutions Inc
Winnipeg, MB
- Full-time
…multiple projects concurrently. The successful candidate will lead projects through initiation, planning, execution, monitoring, controlling, procurement, and closeout while ensuring…
Added 52 mins ago
SM
29954-RFR-DTS-071 – Project Manager
S M Software Solutions Inc
Winnipeg, MB
- Full-time
…multiple projects concurrently. The successful candidate will lead projects through initiation, planning, execution, monitoring, controlling, procurement, and closeout while ensuring…
Added 52 mins ago
SM
RQ11743 – Systems Testing/QA Specialist – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
…data, automation, traceability, quality metrics, and completion reporting across functional, integration, system, regression, accessibility, performance, security, API, database, and user…
Added 52 mins ago
SM
RQ11742 – Systems Testing/QA Specialist – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
…automation, defect management, requirements traceability, and quality reporting. The successful candidate will coordinate with business and technical teams, assess release readiness, manage…
Added 52 mins ago
SM
RQ11743 – Systems Testing/QA Specialist – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
…data, automation, traceability, quality metrics, and completion reporting across functional, integration, system, regression, accessibility, performance, security, API, database, and user…
Added 52 mins ago
SM
RQ11742 – Systems Testing/QA Specialist – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
…automation, defect management, requirements traceability, and quality reporting. The successful candidate will coordinate with business and technical teams, assess release readiness, manage…
Added 1 hour ago
SD
Front Store Manager, Salaried Full Time Day
Shoppers Drug Mart
Orangeville, ON
- Full-time
Demonstrated ability to drive the business, lead by example and support corporate programs
Added 1 hour ago
M
Senior Data Architect
Miratech
Toronto, ON · Greater Toronto Area, Canada
- Full-time
This role suits a hands-on Senior or Lead Data Architect who can turn complex reporting requirements into robust, auditable data solutions and explain architectural trade-offs to both…
Added 1 hour ago
M
Senior Data Architect
Miratech
Toronto, ON · Greater Toronto Area, Canada
- Full-time
This role suits a hands-on Senior or Lead Data Architect who can turn complex reporting requirements into robust, auditable data solutions and explain architectural trade-offs to both…
Added 1 hour ago
PG
Financial Controller
Pangeo Group
Vaughan, ON
- $100,000 to $135,000 CAD / year
- Full-time
This is a build role through start-up and ramp. You will lead the plant finance team, partner closely with Operations, and spend real time on the production floor.
Added 2 hours ago
AC
Senior Manager, Canadian Corporate Tax
ACCA Careers
Markham, ON
- Full-time
…you’ll design solutions for clients that meet compliance and reporting requirements, minimize risk, drive efficiencies and maximize…
Added 2 hours ago
MR
Senior Bookkeeper
MoveSmart Rentals
Mississauga, ON
- Full-time
…general-ledger maintenance, month-end support, and internal financial…
Added 2 hours ago
MC
Director, FinOps (35690)
Myticas Consulting
BC · British Columbia, Canada
- Full-time
We are seeking an experienced Director, FinOps (Cloud Financial Management) to build, lead, and mature an enterprise FinOps program focused on delivering measurable and sustainable cloud…
Added 2 hours ago
I
Principal Data Architect, FSI
Infostrux
Toronto, ON
- Full-time
You’ll lead project teams assembled per engagement, setting technical direction and carrying proven patterns forward
Added 2 hours ago
I
Data Governance Architect
Infostrux
Toronto, ON
- Full-time
Leadership: Lead the governance workstream end-to-end, from discovery and current-state assessment through design, implementation, handover, and adoption. Manage the work of a team of data…
Added 2 hours ago
Health and Safety Advisor
Ecofor Consulting Ltd. BC
Whitehorse, YT
…and promote a strong safety culture across our organization. Reporting to the VP, HR & Corporate Services this role provides guidance, training, and support to ensure compliance with health…
Added 2 hours ago
Health and Safety Advisor
Ecofor Consulting Ltd. BC
Prince George, BC
…and promote a strong safety culture across our organization. Reporting to the VP, HR & Corporate Services this role provides guidance, training, and support to ensure compliance with health…
Added 2 hours ago
QR
Warehouse - Team Leader
Quincaillerie Richelieu
Kitchener, ON
- Full-time
…regarding the safety and conduct of all employees, ensures reporting to local management, ensures that staff receive appropriate training to perform their jobs and participates in strategic…
Added 2 hours ago
QR
Warehouse - Team Leader
Quincaillerie Richelieu
Winnipeg, MB
- Full-time
· Lead and mentor warehouse personnel to optimize performance, accountability, and professional growth.
Added 2 hours ago
QR
Warehouse Supervisor
Quincaillerie Richelieu
Barrie, ON
- Full-time
9. Lead, coach, train, cross-train, motivate, and develop warehouse associates, forklift operators, shippers/receivers, and drivers.
Added 2 hours ago
A
IT Store Support Technician
Ardene
Laval, QC
- Full-time
Reporting to the Service Desk Lead, the IT Store Support Technician will play a key role on our IT team, acting as the first point of contact to support IT operations for Ardene stores. You…
Added 2 hours ago
A
Operational Excellence Manager
Ardene
Laval, QC
- Full-time
…strong focus on people development. The Operations Manager will lead initiatives that enhance consistency, efficiency, and execution across all stores while fostering a culture of…
Added 2 hours ago
HT
IT Manager
Hammehr Talent Consultants
Toronto, ON · Greater Toronto Area, Canada
- Full-time
The IT Manager will lead a small IT function, combining strategic planning and systems implementation with hands-on responsibility for infrastructure, cybersecurity, and technical…

Closed listing

McGill University

Administrative Student Affairs Coordinator

Davis House, Canada

Full-time

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Job type: Full-time
Closing date: Sep 14, 2026
Experience: DEP - Office Systems 4 Years Related Experience / DEP - Secretarial Studies
Posting language: English
Posted: Sep 8, 2026

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Original job description

Archived listing. The details below describe a past opening.

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.

If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

Under the direction of the immediate supervisor, provides support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit’s operations. Responsible for documents and files of unit. Acts as resource person for policies and procedures. Advises students and resolves problems in relation to their files.

Major Duties and Responsibilities:

Acts as a resource and contact person for the Clinical placements in both Physical Therapy and Occupational Therapy.
Follows up on problems in relation with the student’s files.
Records expenses and provides account statements on request, i.e. for special events like the Spring clinical.
Ensures regulations and deadlines are respected.
Facilitates communication between the Clinical community and Clinical Education Faculty
Coordinates meetings with the Clinical Community/Teaching partners, take minutes, distribute final copy, follow-up on action items
Maintains Clinical Education website, revising text and information in both French and English
Facilitates communication between the Clinical community and Clinical Education Faculty
Enter data for clinical course teaching offers and coordinates of placement cycle (electronic sending of course confirmations, site payment letters, thank you certificates)
Prepares statistics reports and maintains the Clinical Education Portal database of over 2000 clinicians
Acts as main contact for Clinicians regarding all non-academic clinical course issues and portal queries
Lead coordination of site payments, tracking and follow-up, accounting administrative tasks, preparation of student expense reports
Responds to student inquiries and attends to emails/calls

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

Other Qualifying Skills and/or Abilities:

Organizational, priority-setting, problem-solving and values team work.
Demonstrated sound judgement and decision making abilities. Ability to analyze, and synthesize complex information and to handle multiple projects on deadlines.
Client-focused with a high level of tact, confidentiality, diplomacy, professionalism.
Demonstrated ability to build appropriate rapport and effective relationships.
Demonstrated ability to work in a PC environment using databases, spreadsheets, presentation software and web applications.
Experience with databases and other digital solutions to support task efficiency
Understanding of the Quebec healthcare system an asset
Fluently bilingual in English and French (oral and written).
Testing may be administered

Minimum Education and Experience:

DEP - Office Systems 4 Years Related Experience / DEP - Secretarial Studies

Hourly Salary:

(MUNACA Level G) $31.19 - $38.65

Hours per Week:

33.75 (Full time)

Supervisor:

Student Affairs Officer

Position End Date (If applicable):

2027-07-31

Deadline to Apply:

2026-09-13

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

About employer

More about this job

Responsibilities

The coordinator provides administrative and student affairs support, acting as a primary resource for clinical placements and student file management. They are responsible for maintaining databases, coordinating meetings, and ensuring compliance with departmental policies and procedures.

Requirements

Candidates must possess a DEP in Office Systems or Secretarial Studies along with four years of related experience. Proficiency in both English and French is required, along with strong organizational skills and experience using databases and office software.

Skills

Administrative support
Student affairs
Data entry
Database management
Problem solving
Communication
Accounting
Record keeping
Policy interpretation
Organization
Priority setting
Bilingualism
Microsoft Office
Clinical coordination
Reporting

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Student Affairs
Clinical Placement
Data Management
Accounting
Office Systems
Secretarial Studies
Database
Spreadsheets
Presentation Software
Web Applications
Quebec Healthcare System
Bilingual
Clinical Education
Reporting
Policy Compliance
Stakeholder Communication
Record Keeping
Scheduling
Expense Tracking

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