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Added 17 mins ago
DF
Retail Support Associate | Erin Mills
Decisive Farming by TELUS Agriculture
Mississauga, ON
- Full-time
As a Seasonal Retail Support Associate in our stores, you can expect to:
Added 46 mins ago
J
Pharmacy Assistant, Hourly Part Time Flexible Shifts Greenlight Requisition
Jobbe
Moncton, NB
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 46 mins ago
J
Beauty Specialist, Hourly Part Time Flexible Shifts Greenlight Requisition
Jobbe
New Glasgow, NS
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 46 mins ago
J
Pharmacist, Hourly Part Time Flexible Shifts Greenlight Requisition
Jobbe
NS · Nova Scotia, Canada
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 46 mins ago
J
Registered Nurse
Jobbe
Quispamsis, NB
- Part-time
Part-Time Customer Service Associate - Bilingual
Added 46 mins ago
J
Retail Sales Associate – Part-Time
Jobbe
Fredericton, NB
- $15.9 to $16.2 CAD / hour
- Part-time
…While the primary responsibility of a Part-Time Retail Sales Associate is to deliver excellent customer service and build wardrobes; sales associates will also participate in visual…
Added 46 mins ago
J
Beauty Specialist, Hourly Part Time Flexible Shifts Greenlight Requisition
Jobbe
Saint John, NB
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 46 mins ago
M
Retail Sales Associate – Part-Time
maurices
Sherwood Park, AB
- Part-time
…While the primary responsibility of a Part-Time Retail Sales Associate is to deliver excellent customer service and build wardrobes; sales associates will also participate in visual…
Added 46 mins ago
M
Retail Sales Associate – Part-Time
maurices
Lloydminster, AB
- Part-time
…While the primary responsibility of a Part-Time Retail Sales Associate is to deliver excellent customer service and build wardrobes; sales associates will also participate in visual…
Added 46 mins ago
M
Retail Sales Associate – Part-Time
maurices
Canada
- Part-time
…While the primary responsibility of a Part-Time Retail Sales Associate is to deliver excellent customer service and build wardrobes; sales associates will also participate in visual…
Added 1 hour ago
OR
Wireless Sales Associate - 5778 Aurora
OSL Retail Services Inc
Aurora, ON
- Other
Wireless Sales Associate | Full-Time | 5778 Aurora, ON.
Added 1 hour ago
TC
Retail Store Associate Part Time Marshalls - Preston Crossing
TJX Canada – Winners, Marshalls, HomeSense
Saskatoon, SK
- Part-time
Support for you and your family through our Associate and Family Assistance programs, offering helpful resources and services to enhance your well-being.
Added 1 hour ago
Retail Support Associate | Erin Mills
TELUS
Mississauga, ON
As a Seasonal Retail Support Associate in our stores, you can expect to:
Added 2 hours ago
TT
Retail Store Associate Part Time Marshalls - Kildonan Place
The TJX Companies, Inc.
Winnipeg, MB
- Part-time
Support for you and your family through our Associate and Family Assistance programs, offering helpful resources and services to enhance your well-being.
Added 3 hours ago
OR
Wireless Sales Associate - 3053 Markham
OSL Retail Services Inc
Markham, ON
- Other
As a Wireless Sales Associate you are the go-to person to connect customers with the right wireless solutions for their needs. You’ll sell wireless devices, plans, and accessories. New…
Added 3 hours ago
TC
Retail Store Associate Full Time Marshalls/HomeSense - Meadowlands Power Centre
TJX Canada – Winners, Marshalls, HomeSense
Ancaster, ON
- Full-time
Support for you and your family through our Associate and Family Assistance programs, offering helpful resources and services to enhance your well-being.
Added 5 hours ago
TL
Parts Counter Specialist
TruckPro, LLC
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
…for performing sales activities inside the store by providing customer service and developing sales relationships with customers over the phone, via email, and…
Added 5 hours ago
WC
consumables associate
Walmart Canada
Langley (District), BC · Langley, BC
- Full-time
Position Summary...Working as a Consumables Associate at Walmart Canada is a great way to develop your skills in the retail industry. The Consumables Associate is a customer service…
Added 6 hours ago
VA
Veterinary Reception, Client Care, Lynn Valley Animal Hospital
VCA Animal Hospitals
North Vancouver, BC
- Internship
If you are a current associate, you will need to apply through our internal career site. Please log into Workday and click on the Jobs Hub app or search for Browse Jobs.
Added 7 hours ago
ST
Financial Business Services Coordinator
Securitas Technology Canada Corporation
Mississauga, ON
- Full-time
Job Posting TitleFinancial Business Services Coordinator
Added 7 hours ago
IC
Room Attendant
Impact Cleaning Services Ltd
Toronto, ON
- Up to $23 CAD / hour
The Cleaning Associate-Room Attendant is an essential member of the hotel’s Cleaning Team. In this role, you help shape the guest experience by ensuring every space is impeccably clean,…
Added 8 hours ago
LC
Beauty Specialist, Hourly Part Time Day
Loblaw Companies Limited
Alexis Whitecourt 232, AB · Whitecourt, AB
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 8 hours ago
LC
Pharmacy Assistant, Hourly Part Time Day
Loblaw Companies Limited
Alexis Whitecourt 232, AB · Whitecourt, AB
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 8 hours ago
LC
Front Store Supervisor, Hourly Part Time Day
Loblaw Companies Limited
Alexis Whitecourt 232, AB · Whitecourt, AB
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 8 hours ago
WC
(CAN) Caissier
Walmart Canada
Montreal, QC
- Full-time
…skills in the retail industry. A Cashier provides exemplary customer service during the checkout process to drive customer loyalty. A Cashier is a total loss champion, protecting company…

McGill University

Administrative Student Affairs Coordinator

Sherbrooke, QC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Oct 9, 2026
Experience: DEP - Office Systems 4 Years Related Experience / DEP - Secretarial Studies
Posting language: English
Posted: Sep 29, 2026

Original job description

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.

If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

Position Summary:
Under the direction of the immediate supervisor, provides administrative and secretarial support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit’s operations. Responsible for documents and files of unit. Acts as resource person for policies and procedures. Coordinates activities related to admission, examinations, registration and graduation. Advises students and resolves problems in relation to their files. Edits documents for grammar and accuracy. Administers unit accounts.

Major Duties and Responsibilities:

Maintains agenda for the Associate Dean UGME, Assistant Dean UGME, and UGME Professionalism Advisor, which includes coordinating availabilities for many committee commitments and confidential meetings with a variety of stakeholders including students.
Processes payments, expenses and travel advance requests for ADUGME and other academic leads.

Ensures that the Associate Dean, Assistant Dean, or Professionalism Advisor has all relevant documentation in advance of meetings and events. Prior to meetings with students, prepares student files, which usually contain sensitive and confidential information, for review by the academic lead. Is responsible to gather student's academic data for review by the Associate Dean. Liaises with curriculum administrators for any outstanding information.
Assists the FMHS nurse in following up with incoming students whose immunization status does not meet the immunization requirements prior to Orientation. Reports non-compliant students to the ADUGME. Also assists in following up with students if other vaccinations are required during the course of their studies. Tracks student progress throughout the years and liaises with the FMHS Nurse re. outstanding cases.
Assists the secretary of the UGME Student Promotions Committee in booking meetings and ensuring quorum.
Prepares student files for presentation to Student Promotions Committee – including student academic record, professionalism records, and disciplinary information as necessary.
Acts as Minute Taker at Undergraduate Operations Committee and the MDCM Program Committee
Upon request, provides assistance for a variety of UGME events such as orientation, graduation, White Coat Ceremony, etc.
Provides information on a specific program or guidelines to callers and visitors. Ensures that critical calls and meeting requests are handled with discretion, tact, and urgency.
Ensures the timely assessment of students in accordance with UGME policies and procedures in collaboration with Academics to meet CaCMS accreditation requirements.
Ensure data in relevant systems and databases is maintained and up to date. Input data into systems as required.
Perform regular audits of system information to ensure accuracy of student records and relevant databases.
Oversee assessment activities and ensure accurate recording of grades. Collaborate with assessment team, curriculum delivery team, student affairs team, and systems team to ensure assessments are uploaded to correct platform. Coordinate entry and release of grades, failure notifications, and follow up of remedial and supplemental activities. Tracking and follow up of late or incomplete narrative assessments.
Contribute to processes related to preparation and submission of documentation for student’s residency applications, including the Medical Student Performance Record (MSPR). Collaborate with various internal stakeholders including the Associate Dean as well as external bodies including CaRMS. Ensure multiple critical deadlines are met throughout the year.
Provide support to alumni of the UGME program including producing credentialing documents and MSPR copies as well as degree verification.
Input student grades into Banner and ensure course completion for all UGME students.
Process, communicate, and track all student accommodations, professionalism concerns, and medium- and long-term leaves of absence.
Coordinate student transcripts including entry of grades and leaves of absence.
Prepare student documentation based on student record data (eg Letters of Good Standing) as needed. Certify documents for students as needed.
Monitors registration status of students.
Collaborates on projects to improve services provided to stakeholders. Contributes to program CQI and process improvement as needed.
Represent the Student Records team and activities at governance meetings as required.
Assist secretary of the Student Promotions Committee with preparing documents and logistics for meetings.
Ensure all processes and procedures related to the role are documented and that SOPs are updated on a regular basis.
Provide back-up and support to teammates and colleagues as needed.
Additional administrative support for other UGME teams as required and assigned to ensure smooth delivery of student affairs activities.
Additional related duties as assigned.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

Other Qualifying Skills and/or Abilities:
Proven ability to establish productive relationships with all levels of stakeholders. Proven ability to work autonomously and as member of a team. English and French, spoken and written. Demonstrated ability to provide support for various administrative activities, including those related to student, academic, and other activities. Demonstrated ability to take initiative, problem-solve and organize work. Strong ability to multi-task, prioritize and meet multiple deadlines in a dynamic environment. Must be customer focused and service oriented, assisting all clients with tact and diplomacy while maintaining a professional manner at all times. Proven ability to draft correspondence, must be accurate and possess superior attention to detail. Proven discretion in dealing with confidential information.

As one of Montreal's Top Employers, here is what we offer:

Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
Competitive vacation policy
Two (2) personal days
Two (2) floating holidays
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
Paid time off over the December holiday period
Tuition waiver for regular employees and their dependents
Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

Minimum Education and Experience:

DEP - Office Systems 4 Years Related Experience / DEP - Secretarial Studies

Hourly Salary:

(MUNACA Level G) $31.19 - $38.65

Hours per Week:

33.75 (Full time)

Supervisor:

Student Records Officer

Position End Date (If applicable):

2027-10-31

Deadline to Apply:

2026-10-08

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

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More about this job

Responsibilities

Provides comprehensive administrative and secretarial support for student affairs activities, including managing student records, coordinating academic processes, and assisting with committee operations. Acts as a key resource for policies and procedures while ensuring accurate data management and effective communication with students and academic leads.

Requirements

Requires a DEP in Office Systems or Secretarial Studies along with four years of related experience. Candidates must possess strong organizational skills, proficiency in English and French, and the ability to handle confidential information with discretion.

Skills

Administrative support
Secretarial support
Student affairs coordination
Data entry
Record keeping
Policy interpretation
Problem solving
Time management
Communication
Attention to detail
Confidentiality
Customer service
Document editing
Meeting coordination
Database management
Multitasking

Benefits

Health insurance
Dental insurance
Life insurance
Tax free savings account
Competitive vacation policy
Personal days
Floating holidays
Summer fridays
Paid time off over the december holiday period
Tuition waiver
Remote work options

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Student Affairs
McGill University
Banner
Workday
Academic Records
Student Promotions Committee
Immunization tracking
MSPR
CaRMS
CaCMS accreditation
Data auditing
SOP documentation
Confidentiality
Stakeholder management
Office Systems
Secretarial Studies
Higher Education
Registration
Graduation
Examinations
Admissions
Minute taking
Credentialing
Process improvement
CQI
Professionalism
Student accommodations
Remedial activities
Compliance

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