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Added 2 mins ago
B&
Document Control Coordinator (Nuclear)
Black & McDonald Limited
Pickering, ON
- Full-time
The Document Control Coordinator is located in Pickering and Bowmanville and typically reports directly to the Quality Assurance Director. This is a vital support role within the Quality…
Added 2 mins ago
R
Access Governance Coordinator
Raise
Toronto, ON
- Full-time
We at Raise are hiring an Access Governance Coordinator for one of our top clients. After establishing themselves as an industry leader, they’re now expanding their team to meet rising…
Added 2 mins ago
MO
Transportation Coordinator, Wednesday-Saturday or Sunday-Wednesday 12:00pm-10pm
Martin-Brower of Canada Co.
Calgary, AB
- Full-time
The Transportation Coordinator role supports the Transportation department with administrative tasks. He or she supports planning the hourly workforce while nurturing an environment that…
Added 2 mins ago
BV
Program Coordinator, Growth Programs
Betstamp Ventures
Toronto, ON
- Full-time
Betstamp Ventures spans iGaming technology, market data and odds pricing, trading and market making, and acquisition and media. We price 200+ sportsbooks, operate a portfolio of consumer…
Added 2 mins ago
BC
Clinical Trials Nurse Coordinator, Research Clinical Trials
BC Cancer
Vancouver, BC
- $49.2 to $67.08 CAD / hour
- Temporary
A Clinical Trials Nurse Coordinator (CTNC) cares for and manages a patient while they participate on a clinical trial, assessing patient status and side effects as well as implementing…
Added 3 mins ago
UO
Undergraduate Admissions Coordinator
University of British Columbia
Vancouver, BC · UBCV | MacIsaac Health Building (GWHB)
- $5,027 to $5,413 CAD / month
- Full-time
…communicates directly with applicants. The Undergraduate Admissions Coordinator participates in activities that provide information to applicants and current students with regards to the…
Added 3 mins ago
TS
Housing Coordinator
The Salvation Army Canada and Bermuda Territory
Fort McMurray, AB
- Full-time
Housing With Supports is a program that provides both rent subsidies, as well as the assignment of a Housing Coordinator who provides Intensive Case Management and connections to community…
Added 3 mins ago
Talent Acquisition Enhancement Coordinator
Government of Alberta
AB
Are you an organized, collaborative problem solver who enjoys working with people, data and technology? As the Talent Acquisition Enhancement Coordinator, you will help strengthen…
Added 3 mins ago
Q
Buyer
QCCANADA
Surrey, BC
- Full-time
Working closely with the Supply Chain Manager, you'll help decide what we need and when. You'll keep data moving in both directions: pulling raw data out of our ERP and shaping it in Power…
Added 3 mins ago
AC
Administrator Support
Aston Carter
Toronto, ON · East York, ON
- $40 to $50 CAD / hour
- Contract
Job Title: Project Administration Coordinator Manufacturing Plant TrialsJob Description
Added 3 mins ago
SP
Purchasing Coordinator - Bilingual
Superior Propane
Calgary, AB
- Full-time
The Purchasing Coordinator is responsible for the timely, accurate, and cost-effective procurement of service parts, equipment, and operating materials across assigned regions. This role…
Added 18 mins ago
IT Operations & CMDB Analyst
Purolator
ON · Mississauga, ON
…Management (ITOM). The role maintains accurate configuration data, supports Discovery and Service Mapping, coordinates CMDB governance, and enables reliable Incident, Change, Problem, and…
Added 32 mins ago
RC
EA - In-Class, MAPLE RIDGE
Regent Christian Online Academy (RCOA)
Surrey, BC
- Part-time
…student needs, as guided by the Teacher or Inclusive Education Coordinator (IEC), if time…
Added 32 mins ago
TU
Administrative Assistant, HR Students & Facilities
The University of British Columbia
Vancouver, BC
- $4,719 to $4,960 CAD / month
- Full-time
Enters, edits, and manipulates data in relevant information systems, requiring data manipulation processes of a complex nature.
Added 32 mins ago
O
Billing Coordinator
OpenText
Waterloo, ON
- Full-time
Reporting to the Billing Operations Manager, the Billing Coordinator plays an integral role in ensuring billing accuracy and timeliness across our global order-to-cash process. You will…
Added 32 mins ago
O
Billing Coordinator
OpenText
Waterloo, ON
- Full-time
Reporting to the Billing Operations Manager, the Billing Coordinator plays an integral role in ensuring billing accuracy and timeliness across our global order-to-cash process. You will…
Added 32 mins ago
TJ
Marketing Coordinator
Tourism Jasper
AB · Jasper, Alberta
- Full-time
Reporting to the Media Relations Manager, the Marketing Coordinator provides support to Tourism Jasper's Marketing team. The Marketing Coordinator supports cross-functional marketing…
Added 32 mins ago
SC
Community Connector & Community Learning Program Coordinator
Smithers Community Services Association
Smithers, BC
- Full-time
- Temporary
POSITION: Community Connector & Community Learning Program Coordinator
Added 33 mins ago
MF
Marketing Coordinator / Senior Marketing Coordinator (TOMK-01)
MEA Forensic Engineers & Scientists
Toronto, ON
- $65,000 to $85,000 CAD / year
- Full-time
MEA Forensic Engineers & Scientists is seeking a Marketing Coordinator or Senior Marketing Coordinator for a full-time in-office position in our Toronto, Ontario office to help us build…
Added 33 mins ago
PI
IT Operations & CMDB Analyst
Purolator Inc.
Mississauga, ON
- Full-time
…Management (ITOM). The role maintains accurate configuration data, supports Discovery and Service Mapping, coordinates CMDB governance, and enables reliable Incident, Change, Problem, and…
Added 33 mins ago
CL
Customer Account Coordinator
Charger Logistics Inc.
Brampton, ON
- Full-time
Analyze lane data, on-time performance and costs to effectively negotiate rates with customers and third-party carriers to ensure profitability and customer satisfaction
Added 33 mins ago
AG
EDI Coordinator
Addmore Group
Boucherville, QC
- Full-time
Client is looking for a highly organized and technical EDI Coordinator to manage the electronic data interchange between our internal systems and global trading partners. The successful…
Added 33 mins ago
DC
International Enrolment Operations Coordinator
Douglas College
New Westminster, BC
- Full-time
Added 47 mins ago
FH
Registered Nurse, Older Adult - Acute Care for Elders - Burnaby Hospital
Fraser Health
Burnaby, BC
- Full-time
…variety of sources using skills of observation, communication, data review and physical assessment. Makes a nursing diagnosis of the patient's condition and determines whether the condition…
Added 47 mins ago
CH
Coordinateur (e) d'inventaire
Cardinal Health
Dorval, QC · Canada-Dorval
- Full-time
We are looking for a positive and team-oriented individual to join our Dorval Distribution Centre as an Inventory Coordinator for a 12 month contract. The incumbent will meet the…

McGill University

Administrative Student Affairs Coordinator

Sherbrooke, QC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 12, 2026
Experience: DEP - Office Systems 4 Years Related Experience / DEP - Secretarial Studies
Posting language: English
Posted: Oct 30, 2026

Original job description

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.

If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

Position Summary:

Under the supervision of the Student Affairs Supervisor, the Administrative Student Affairs Coordinator provides comprehensive administrative and operational support for postgraduate medical education (PGME) programs across all specialties, ensuring the effective coordination of trainee records from admission through to program completion. Responsibilities include:

Acts as a key point of contact for residents, fellows, Program Directors, and administrative staff, responding to inquiries related to policies, procedures, training requirements, and deadlines. Liaises with internal units and external organizations (e.g., CMQ, Royal College, CFPC, hospitals) to facilitate information exchange and ensure compliance with regulatory requirements.
Coordinates admissions, onboarding, registration, and hiring processes, including CaRMS matches, application processing, and trainee file management across multiple systems (e.g., Slate, Banner, Hyfen). Maintains accurate trainee records, tracks electives and inter-university rotations, and ensures all required documentation (e.g., permits, funding, evaluations, licensing forms) is complete and up to date.
Follows administrative processes related to rotations (including non-accredited and out-of-province), leaves of absence, funding, and certification. Monitors trainee progress by tracking evaluations and program requirements, and prepares certificates and official documentation such as letters of standing and visa support letters.
Supports regulatory and academic processes by coordinating forms and submissions to governing bodies, including the Royal College and CMQ, and administering specialized programs such as the Clinician Investigator Program (CIP).
Maintains tracking systems, prepares reports and correspondence, updates program materials and websites, and ensures data integrity across platforms. Provides guidance to program coordinators and supports meetings, training sessions, and PGME events, contributing to the overall efficiency and quality of program operations.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

Other Qualifying Skills and/or Abilities:

Excellent organizational and time management skills, with the ability to manage multiple priorities and meet strict deadlines
Strong attention to detail and accuracy in data entry, record keeping, and document verification
Ability to interpret and apply policies, procedures, and regulations in a complex academic environment
Strong communication and interpersonal skills, with the ability to interact effectively with trainees, faculty, and external stakeholders and PGME staff.
Proven ability to work within a team
Sound judgment with the ability to escalate complex issues appropriately
ensure level of discretion and professionalism when handling confidential and sensitive information
Proficiency with administrative and data management systems (e.g., Banner, Slate, Hyfen, One45) and Microsoft Office Suite
Ability to adapt to changing processes, systems, and priorities in a fast-paced environment
Experience coordinating with multiple stakeholders and maintaining effective working relationships
Bilingualism (French and English), both spoken and written, is a requirement
Testing may be administered

Minimum Education and Experience:

DEP - Office Systems 4 Years Related Experience / DEP - Secretarial Studies

Hourly Salary:

(MUNACA Level G) $31.19 - $38.65

Hours per Week:

33.75 (Full time)

Supervisor:

Student Affairs Supervisor

Position End Date (If applicable):

Deadline to Apply:

2026-11-11

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

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More about this job

Responsibilities

The Administrative Student Affairs Coordinator provides comprehensive administrative and operational support for postgraduate medical education programs. Responsibilities include managing trainee records, coordinating admissions and rotations, and ensuring compliance with regulatory requirements.

Requirements

Candidates must possess a DEP in Office Systems or Secretarial Studies and at least four years of related experience. Proficiency in administrative software and bilingualism in English and French are required.

Skills

Administrative support
Data management
Record keeping
Time management
Communication
Interpersonal skills
Policy interpretation
Attention to detail
Banner
Slate
Hyfen
One45
Microsoft Office Suite
Regulatory compliance
Bilingualism

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Student Affairs
Postgraduate Medical Education
PGME
Trainee Records
Admissions
Onboarding
CaRMS
Banner
Slate
Hyfen
One45
Regulatory Compliance
Data Integrity
Bilingualism
Office Systems
Secretarial Studies
Higher Education
Clinical Education

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