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Added 13 mins ago
FH
Employed Student Nurse (ESN) - Ridge Meadows Hospital
Fraser Health Authority
Pitt Meadows, BC
- $32.13 CAD / hour
- Other
Under the direction of the Manager, Clinical Operations (or designate) and a named practicing Nurse Practitioner (NP), practicing Registered Nurse (RN), or practicing Registered Psychiatric…
Added 13 mins ago
CC
Vice-President, Academic and Research
Canadore College
North Bay, ON
- Full-time
…academic portfolio, championing academic quality and relevance, student success, and a sustainable, labour market-responsive mix of programs and credentials. The successful candidate will…
Added 13 mins ago
MC
Senior Dynamics 365 F&O Functional Advisor Architect (36149)
Myticas Consulting
Ottawa, ON
- Full-time
We are recruiting a Senior Dynamics 365 Finance & Operations Functional Advisor / Architect to support the continued evolution of a complex enterprise D365 environment.
Added 13 mins ago
AC
Assistant Director, Appleby Camps, Milton
Appleby College
Milton, ON
- $58,000 to $63,000 CAD / year
- Full-time
Appleby College is seeking a highly organized and service-driven professional to support the operations and administration of Appleby Camps, with a particular focus on our new offsite…
Added 13 mins ago
SH
Clinical Practice Coach
SE Health
Oshawa, ON
- Full-time
…providers, liaison with local University programs as the nursing student placement coordinator or designate for the business line, and quality improvement. This clinical and professional…
Added 28 mins ago
SR
Engineering Co
Saskatchewan Research Council (SRC)
Saskatoon, SK
- Volunteer
SRC’s Rare Earth Element Division is seeking an Engineering Co-op Student to help support the construction, commissioning and operations for SRC’s Rare Earth Processing Facility. This…
Added 28 mins ago
TU
Applications Technical Lead
The University of British Columbia
Vancouver, BC
- $11,397 to $17,081.58 CAD / month
- Full-time
Added 43 mins ago
C
Security Associate
Carvana
ON · Ontario, Canada
- Full-time
A stack of perks - student loan support, vehicle discounts, pet benefits, and a lot more
Added 43 mins ago
TM
Director, Student Integrated Health & Wellbeing
Toronto Metropolitan University
Toronto, ON
- Full-time
The Student Wellbeing department encompasses a variety of wellbeing and accessibility supports at Toronto Metropolitan University (TMU) that reflect a university community that is fully…
Added 43 mins ago
UO
Undergraduate Admissions Coordinator
University of British Columbia
Vancouver, BC · UBCV | MacIsaac Health Building (GWHB)
- $5,027 to $5,413 CAD / month
- Full-time
This position works collaboratively with units both within and external to the School of Nursing to oversee the daily operations and processes of moving from prospective student, to…
Added 43 mins ago
UO
Clinical Placement Operations Manager
University of British Columbia
Vancouver, BC · UBCV | Friedman Building (FRDM)
- $5,692.25 to $8,179.5 CAD / month
- Full-time
The Clinical Placement Operations Manager will manage the day-to-day operations of the clinical education portion of the MPT Program. The incumbent will ensure clinical placement…
Added 43 mins ago
B
Consultant, Cloud Engineer - Azure
BDO
Toronto, ON
- Full-time
Understanding of CI/CD, Git-based workflows, APIs, networking, identity, security and cloud operations.
Added 43 mins ago
TU
Clinical Placement Operations Manager
The University of British Columbia
Vancouver, BC
- $5,692.25 to $8,179.5 CAD / month
- Full-time
The Clinical Placement Operations Manager will manage the day-to-day operations of the clinical education portion of the MPT Program. The incumbent will ensure clinical placement…
Added 43 mins ago
TR
Power Platform Reporting Co-op
Teck Resources Limited
Vancouver, BC · Greater Vancouver, BC
- $4,108 to $5,183 CAD / month
- Full-time
At Teck, we offer more than just a job – we provide a comprehensive student experience comprised of relevant, hands-on work, vibrant social activities, extensive networking opportunities,…
Added 43 mins ago
R
DZ Driver- Flatbed
RONA
Hamilton, ON
- Full-time
Added 43 mins ago
TU
HR Manager
The University of British Columbia
Vancouver, BC
- $7,158.42 to $10,292.25 CAD / month
- Full-time
The Human Resources Manager is responsible for managing the day-to-day human resources operations of the Department of Family Practice and ensuring effective, consistent, and compliant HR…
Added 43 mins ago
TU
Platform Engineering Manager
The University of British Columbia
Vancouver, BC
- $11,397 to $17,081.58 CAD / month
- Full-time
Manage the technical documentation around projects and operations. Ensure the stakeholders are identified, architecture diagrams, support pages etc. are present for each project/task…
Added 58 mins ago
GC
Water and Wastewater Process Engineer Co-op Position
Geosyntec Consultants, Inc.
Waterloo, ON
- Other
Geosyntec’s Canadian Operations has an exciting opportunity for an Intern/Co-op Water, Wastewater Process Engineer - Waterloo University in our Waterloo, ON office, you will have the…
Added 1 hour ago
TU
Administrative Assistant, HR Students & Facilities
The University of British Columbia
Vancouver, BC
- $4,719 to $4,960 CAD / month
- Full-time
…policy program. The School also provides program management, student advising, and administrative support for faculty research, special projects and initiatives, and hosts many high profile…
Added 1 hour ago
O
Enterprise Counsel
OMERS
Toronto, ON · Head Office Toronto
- Full-time
…other general matters arising from OMERS corporate and business operations, as well as support the management and work of the OMERS Corporate…
Added 1 hour ago
DC
International Enrolment Operations Coordinator
Douglas College
New Westminster, BC
- Full-time
…Recruitment and Regulatory Compliance, the International Enrolment Operations Specialist liaises with Associate Deans, Directors, faculty Chairs, a variety of internal academic departments,…
Added 1 hour ago
E
Warehouse Person
Emerson
Brantford, ON
- Full-time
…Based in our Brantford, ON location, as an integral part of the Operations team the Warehouse Person will support our operation in a cross-functional setting. This position requires a…
Added 1 hour ago
DC
Waste Management Engineer-In-Training - Vancouver
Dillon Consulting Limited
Vancouver, BC
- Full-time
…station, compost facilities), facility evaluation, facility operations, landfill gas management, leachate management, and construction administration and…
Added 1 hour ago
OF
Kitchen Manager
Opaa! Food Management
Subdivision C
- Internship
Ensure production records are complete and accurate daily, per student grade groups.
Added 2 hours ago
Operations Manager, School of Skilled Trades and Apprenticeship
Mohawk College
Hamilton, ON
Academic Operations and Administrative Processes

McGill University

Administrative Student Affairs Coordinator

Sherbrooke, QC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 12, 2026
Experience: DEP - Office Systems 4 Years Related Experience / DEP - Secretarial Studies
Posting language: English
Posted: Oct 30, 2026

Original job description

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.

If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

Position Summary:

Under the supervision of the Student Affairs Supervisor, the Administrative Student Affairs Coordinator provides comprehensive administrative and operational support for postgraduate medical education (PGME) programs across all specialties, ensuring the effective coordination of trainee records from admission through to program completion. Responsibilities include:

Acts as a key point of contact for residents, fellows, Program Directors, and administrative staff, responding to inquiries related to policies, procedures, training requirements, and deadlines. Liaises with internal units and external organizations (e.g., CMQ, Royal College, CFPC, hospitals) to facilitate information exchange and ensure compliance with regulatory requirements.
Coordinates admissions, onboarding, registration, and hiring processes, including CaRMS matches, application processing, and trainee file management across multiple systems (e.g., Slate, Banner, Hyfen). Maintains accurate trainee records, tracks electives and inter-university rotations, and ensures all required documentation (e.g., permits, funding, evaluations, licensing forms) is complete and up to date.
Follows administrative processes related to rotations (including non-accredited and out-of-province), leaves of absence, funding, and certification. Monitors trainee progress by tracking evaluations and program requirements, and prepares certificates and official documentation such as letters of standing and visa support letters.
Supports regulatory and academic processes by coordinating forms and submissions to governing bodies, including the Royal College and CMQ, and administering specialized programs such as the Clinician Investigator Program (CIP).
Maintains tracking systems, prepares reports and correspondence, updates program materials and websites, and ensures data integrity across platforms. Provides guidance to program coordinators and supports meetings, training sessions, and PGME events, contributing to the overall efficiency and quality of program operations.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

Other Qualifying Skills and/or Abilities:

Excellent organizational and time management skills, with the ability to manage multiple priorities and meet strict deadlines
Strong attention to detail and accuracy in data entry, record keeping, and document verification
Ability to interpret and apply policies, procedures, and regulations in a complex academic environment
Strong communication and interpersonal skills, with the ability to interact effectively with trainees, faculty, and external stakeholders and PGME staff.
Proven ability to work within a team
Sound judgment with the ability to escalate complex issues appropriately
ensure level of discretion and professionalism when handling confidential and sensitive information
Proficiency with administrative and data management systems (e.g., Banner, Slate, Hyfen, One45) and Microsoft Office Suite
Ability to adapt to changing processes, systems, and priorities in a fast-paced environment
Experience coordinating with multiple stakeholders and maintaining effective working relationships
Bilingualism (French and English), both spoken and written, is a requirement
Testing may be administered

Minimum Education and Experience:

DEP - Office Systems 4 Years Related Experience / DEP - Secretarial Studies

Hourly Salary:

(MUNACA Level G) $31.19 - $38.65

Hours per Week:

33.75 (Full time)

Supervisor:

Student Affairs Supervisor

Position End Date (If applicable):

Deadline to Apply:

2026-11-11

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

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More about this job

Responsibilities

The Administrative Student Affairs Coordinator provides comprehensive administrative and operational support for postgraduate medical education programs. Responsibilities include managing trainee records, coordinating admissions and rotations, and ensuring compliance with regulatory requirements.

Requirements

Candidates must possess a DEP in Office Systems or Secretarial Studies and at least four years of related experience. Proficiency in administrative software and bilingualism in English and French are required.

Skills

Administrative support
Data management
Record keeping
Time management
Communication
Interpersonal skills
Policy interpretation
Attention to detail
Banner
Slate
Hyfen
One45
Microsoft Office Suite
Regulatory compliance
Bilingualism

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Student Affairs
Postgraduate Medical Education
PGME
Trainee Records
Admissions
Onboarding
CaRMS
Banner
Slate
Hyfen
One45
Regulatory Compliance
Data Integrity
Bilingualism
Office Systems
Secretarial Studies
Higher Education
Clinical Education

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