Find work in Canada.

549,457 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 12 mins ago
CY
Youth Coordinator - Solo with Supports
Chimo Youth Retreat Centre
AB · Edmonton, Alberta
- Full-time
Co-creating, monitoring, and reporting on Safety Plans and Service Plans for each program participant on their caseload.
Added 12 mins ago
CG
Security Guard - Spare - Newmarket
Commissionaires Great Lakes
Newmarket, ON
- Part-time
We are currently seeking a Commissionaire to join our growing team as a spare/casual employee. This posting is for an upcoming vacancies.
Added 12 mins ago
WR
Sales Associate - Wine Merchant (Franklin Bvld & Dundas St.)
Wine Rack
Cambridge, ON
- Part-time
To inspire every generation to savour the simple joys of life. As a Wine Merchant you will provide exceptional customer service, while we provide you with a strong wine education training…
Added 12 mins ago
AM
Receptionist/Administrative Assistant
Aplin Martin
Vancouver, BC
- Full-time
Aplin Martin is a full-service Civil Engineering, Architecture, Planning, Environmental and Survey company, celebrating over 57 years of success in making sustainable communities a reality…
Added 12 mins ago
SI
Store Associate
SNDL Inc.
Sherwood Park, AB · ACE Liquor Discounter Sherwood Drive
- Part-time
…This is a great opportunity for someone who enjoys customer service, teamwork, and a fast-paced…
Added 12 mins ago
Retail Sales Associate Part Time
Tailored Brands
Brantford, ON
Customer service – or as we call it – culture of customer-obsession by being customer-ready and delivering a world-class experience every day
Added 12 mins ago
M
Bilingual Associate, New Business – Individual
Manulife
Waterloo, ON
- Full-time
Research and Client Management: Conduct daily research to identify gaps and potential issues, while managing client service needs and expectations.
Added 12 mins ago
M
Tax Operations Representative
Manulife
Waterloo, ON · Montreal, QC · Halifax, NS
- Full-time
Provide exceptional customer service to policyholders, agents, and other collaborators in both French and English languages through outbound calls and emails.
Added 26 mins ago
BE
Preventative Maintenance Technician Level 1
Battlefield Equipment Rentals
Happy Valley-Goose Bay, NL · Goose Bay, NL
- Full-time
…its people, we want to hear from you. As a key member of the Service team, the Preventative Maintenance Technician Level 1 plays a vital role in keeping our rental fleet and customer…
Added 26 mins ago
IF
Vendor Management Analyst, Tech+Lab
Intact FC
Toronto, ON · Montreal, QC · Laval, QC
- Full-time
Our employee promise represents Intact’s commitment to you in exchange for living our Values, striving to do your best work, being open to change and investing in your career. In return, we…
Added 26 mins ago
Groundsperson
Amrize
Saskatoon, SK
Healthy Living support through an Employee and Family Assistance Program (EFAP), offering confidential assistance for work, health, or life challenges
Added 26 mins ago
Heavy Equipment Operator
Amrize
Saskatoon, SK
Healthy Living support through an Employee and Family Assistance Program (EFAP), offering confidential assistance for work, health, or life challenges
Added 26 mins ago
Quarry Lead Hand
Amrize
Belleville, ON
Healthy Living support through an Employee and Family Assistance Program (EFAP), offering confidential assistance for work, health, or life challenges.
Added 26 mins ago
TA
SALES ASSOCIATE - PART TIME
The Aldo Group Inc / Le Groupe Aldo Inc.
Calgary, AB
- Part-time
Generous employee discounts (your shoe game will thank you!)
Added 26 mins ago
RJ
Financial Advisor Assistant
Raymond James
Calgary, AB
- Full-time
This role will support a team of 3 investment advisors. Raymond James Ltd. is one of Canada’s leading full-service independent investment dealers offering high-quality investment products…
Added 26 mins ago
GE
Route Manager
GFL Environmental Inc.
Coquitlam, BC
- Full-time
…and resources to deliver safe, efficient, and fully compliant service across all contract zones. The ideal candidate will optimize multi-stream residential routing, manage municipal and…
Added 27 mins ago
IH
Occupational Therapist - Occupational Therapy - Temp Full-time
Interior Health Authority
Kamloops, BC
- Full-time
Added 42 mins ago
Q
Power Systems Specialist III
Qualus
Bolton, ON
- Full-time
Support field service team on projects involving electrical testing (pre-service and maintenance).
Added 42 mins ago
EM
Automotive Detailer - Full Time - Regina
Enterprise Mobility
Regina, SK
- $18.75 CAD / hour
- Full-time
Added 42 mins ago
Flight Centre - Business Analyst - Toronto, ON
Flight Centre
ON
…top of the industry ladder. It’s also why we offer some great employee benefits and perks outside of the…
Added 42 mins ago
Flight Centre - Business Analyst - Vancouver, BC
Flight Centre
BC
…top of the industry ladder. It’s also why we offer some great employee benefits and perks outside of the…
Added 42 mins ago
SC
Pastry Chef | Full Time | Downtown Toronto
Sodexo Canada Ltd
Toronto, ON
- Full-time
You have a minimum of 2-3 years of experience in a similar role with a focus on high production, excellent customer service and teamwork skills. Strong time management skills. You are able…
Added 42 mins ago
JC
Assistant Manager
JYSK Canada
Thunder Bay, ON
- $43,000 to $48,000 CAD / year
- Full-time
A free 24/7 Employee Assistance Program available to you and your family.
Added 57 mins ago
Ottawa West - DZ Driver/Picker (Residential Waste Collection)
Human Resources
Ottawa, ON
…Company we have over 65 years’ experience of providing quality service to all our customers. We have been successful in achieving this goal by providing a family and employee centric…
Added 57 mins ago
Pembroke - DZ Driver/Picker (Residential Waste Collection)
Human Resources
Pembroke, ON
…Company we have over 65 years’ experience of providing quality service to all our customers. We have been successful in achieving this goal by providing a family and employee centric…

McGill University

Administrative Student Affairs Coordinator

Sherbrooke, QC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 12, 2026
Experience: DEP - Office Systems 4 Years Related Experience / DEP - Secretarial Studies
Posting language: English
Posted: Oct 30, 2026

Original job description

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.

If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

Position Summary:
Under the direction of the immediate supervisor, provides administrative and secretarial support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit’s operations. Responsible for documents and files of unit. Acts as resource person for policies and procedures. Coordinates activities related to admission, examinations, registration and graduation. Advises students and resolves problems in relation to their files. Edits documents for grammar and accuracy. Administers unit accounts.

Major Duties and Responsibilities:

Participates in ensuring the smooth functioning of the unit. Collects and presents factual information relating to area of responsibility, and recommends procedural changes to improve the effective functioning of the unit. Collaborates with supervisor and other staff in establishing work priorities. Follows-up and ensures appropriate implementation of decisions made by supervisor.
Receives and provides detailed information and explanations to students. Controls enrolment in courses. Participates in the organization of admissions and registration. Prepares, examines and verifies admissions and registration files related to courses and programs. Completes and approves forms concerning course or program changes, interdepartmental or interuniversity registration, and residency and internship programs.
Advises students in relation to their files. Resolves problems. Ensures the application of academic regulations and deadlines. According to the needs of the unit, prepares residency rotation and other student.
Produces reports and statistics. Takes note and types various documents such as correspondence, reports, memos, etc. Updates, prepares and coordinates publication of documents such as publicity brochures, departmental handbooks, and annual reports, including maintaining and updating web pages. Drafts correspondence and other short documents of a complex nature. Formats documents and edits for grammar, spelling and accuracy. Signs certain documents. Maintains supervisor’s agenda. Sets up appointments, reminds supervisor of appointments and organizes schedule according to priorities.
Schedules meetings, contacts participants and books meeting rooms. Assists with preparation of agenda. Attends meetings, takes minutes, and follows up on decisions within area of responsibility.
Uses a variety of software. Maintains computerized information systems and participates in their development to improve efficiency within the unit.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

Other Qualifying Skills and/or Abilities:
Candidate to this position must be client-focused and service-oriented, with a high level of tact, diplomacy, professionalism, and a proven ability to establish productive relationships with staff and residents. Demonstrated ability to listen and assist Residents with problems. Demonstrated ability to work independently and as part of a team. Strong attention to detail and a demonstrated ability to proofread and edit correspondence and other material using appropriate spelling, grammar, and punctuation. Discretion in dealing with confidential information. Ability to perform well under pressure. Ability to work in a PC environment using specialized databases, word processing, spreadsheets, presentation software, email, web maintenance. Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of 0-4.

Other information: testing may be administered

Minimum Education and Experience:

DEP - Office Systems 4 Years Related Experience / DEP - Secretarial Studies

Hourly Salary:

(MUNACA Level G) $31.19 - $38.65

Hours per Week:

33.75 (Full time)

Supervisor:

Admissions Officer

Position End Date (If applicable):

2027-06-14

Deadline to Apply:

2026-11-11

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

Apply About employer

More about this job

Responsibilities

Provides comprehensive administrative and secretarial support for student affairs, including managing admissions, registration, and examination processes. Acts as a primary resource for academic policies while maintaining unit files and coordinating departmental communications.

Requirements

Requires a DEP in Office Systems or Secretarial Studies and at least four years of related experience. Candidates must demonstrate strong attention to detail, professional communication skills, and proficiency in office software.

Skills

Administrative support
Student affairs
Data entry
Document editing
Proofreading
Customer service
Conflict resolution
Scheduling
Record keeping
Web maintenance
Microsoft Office
Database management
Communication
Attention to detail
Diplomacy
Time management

Visa sponsorship

Not detected in the job text

Keywords

Administrative
Student Affairs
Secretarial
Admissions
Registration
Academic Regulations
Data Management
Web Maintenance
Proofreading
Scheduling
Reporting
Office Systems
Workday
Higher Education
Client-focused
Confidentiality
Database
Spreadsheets
Correspondence
Policy Compliance

Report this job