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Added 16 mins ago
MS
Framing Manager
Michaels Stores
Winnipeg, MB
- Full-time
If you need help performing these functions of your job, please contact supervisor so that we may engage in the interactive process with you and find a reasonable accommodation
Added 17 mins ago
Operations Supervisor
David's Bridal
Edmonton, AB
Added 17 mins ago
BM
Heavy Equipment Technician - Journeyman (Off-Road)
Birch Mountain Enterprises
Fort McMurray, AB
- Full-time
…throughout the Fort McMurray region. Operating from its main operations in Fort McKay, BME provides vac, water, waste, fuel, and flatbed hauling services to industrial and commercial…
Added 17 mins ago
BM
Heavy Equipment Technician - Journeyman
Birch Mountain Enterprises
Fort McMurray, AB
- Full-time
Follow instructions for tasks assigned by shop supervisor
Added 17 mins ago
BM
Class 1 Fuel Truck Operator
Birch Mountain Enterprises
Fort McMurray, AB
- Full-time
Follow instructions for tasks assigned by site Dispatch or Supervisor.
Added 17 mins ago
BM
High Pressure Operator
Birch Mountain Enterprises
Fort McMurray, AB
- Full-time
Follow instructions for tasks assigned by Dispatch or Supervisor
Added 31 mins ago
SC
shift supervisor - Store# 04960, RIDEAU CENTRE
Starbucks Coffee Company
Ottawa, ON
- Full-time
As a Starbucks Shift Supervisor, you will assist the store manager in executing store operations during scheduled shifts. As a team lead, you will deploy partners and delegate tasks to…
Added 31 mins ago
SC
shift supervisor - Store# 55463, INDIGO - HILLCREST
Starbucks Coffee Company
Richmond Hill, ON
- Full-time
As a Starbucks Shift Supervisor, you will assist the store manager in executing store operations during scheduled shifts. As a team lead, you will deploy partners and delegate tasks to…
Added 1 hour ago
Q
Power Systems Specialist III
Qualus
Bolton, ON
- Full-time
Support immediate supervisor on planning and organizing workload as well as forecasting upcoming engineering requirements/needs including non-job related training schedules.
Added 1 hour ago
Ottawa West - DZ Driver/Picker (Residential Waste Collection)
Human Resources
Ottawa, ON
Today, Miller Waste operates collection fleets, recycling facilities, transfer stations, and composting operations that help communities manage waste responsibly while recovering valuable…
Added 1 hour ago
Pembroke - DZ Driver/Picker (Residential Waste Collection)
Human Resources
Pembroke, ON
Today, Miller Waste operates collection fleets, recycling facilities, transfer stations, and composting operations that help communities manage waste responsibly while recovering valuable…
Added 1 hour ago
N
Technical Trainer I
Nabors
AB · AB, Canada
- Full-time
Supervise and conduct technical training courses designed to develop employee knowledge and learning specific to our drilling operations and well control
Added 1 hour ago
C
Food Service Supervisor Full Time
Cook
Timmins, ON
- Full-time
Added 1 hour ago
SD
Patient Care Supervisor
Shoppers Drug Mart
Mississauga, ON
- Full-time
The Supervisor, Patient Care is responsible for overseeing the day-to-day operations of the team. The scope of these tasks can include but will not be limited to: overseeing the program…
Added 1 hour ago
SD
Front Store Supervisor, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Toronto, ON
- Part-time
Added 1 hour ago
SC
shift supervisor - Store# 54228, 8656 YONGE STREET
Starbucks Coffee Company
Richmond Hill, ON
- Full-time
As a Starbucks Shift Supervisor, you will assist the store manager in executing store operations during scheduled shifts. As a team lead, you will deploy partners and delegate tasks to…
Added 1 hour ago
HM
Family Practitioner/General Practitioner
Health Match BC
BC · Scotch Creek, BC
- Full-time
The clinic is well equipped and well staffed with Medical Office Assistants, a Primary Care Supervisor, a Clinical Counsellor, and an Executive Director who manages the overall operations…
Added 2 hours ago
C
Supervisor, Crew Travel
Cargojet
Hamilton, ON
- Full-time
Lead the Crew Travel team: Supervise day-to-day operations of the Crew Travel team, setting priorities, distributing workload, and providing coaching, training and hands-on support to…
Added 2 hours ago
AA
Warehouse Officer – Fixed-Term Contract, Fly In Fly Out – Gahcho Kué Mine, Northwest Territories
Anglo American / De Beers Group
NT · Gahcho Kué Mine, Northwest Territories
- Contract
…Fixed-Term Contract to June 2027. Reporting to the Warehouse Supervisor, this position is responsible for the safe and effective receipt, storage, retrieval and issuing of goods and…
Added 2 hours ago
Co-Packing - W0800 Associate
Dare Foods Limited
Cambridge, ON
…of excellence, innovation and quality in every aspect of our operations. Our state-of-the-art facilities utilize advanced technology to ensure consistency and quality while meeting the…
Added 2 hours ago
Health Care Aide (PWLCL)
Connecting Care (2000) Inc.
Cold Lake, AB
At Connecting Care, we proudly embrace The Eden Alternative™ philosophy as a guiding force for every facet of community operations. This revolutionary approach to care prioritizes resident…
Added 2 hours ago
Program Manager, Public Works
Regional Municipality of Wood Buffalo
Fort McMurray, AB
…incumbent will be responsible for collaborating with leadership and operations in the design, planning, and delivery of projects and programs within Public Works to ensure effectiveness and…
Added 2 hours ago
Rural Office Clerk - Janvier/Conklin Casual
Regional Municipality of Wood Buffalo
Conklin, AB · AB · Janvier, AB
Department/Branch: Indigenous & Rural Relations, Rural Operations
Added 2 hours ago
Millwright
Regional Municipality of Wood Buffalo
Fort McMurray, AB
Complete training and participate in the RMWB training program as required by operations.
Added 2 hours ago
Light Equipment Operator
Regional Municipality of Wood Buffalo
Fort McMurray, AB
…mini excavator, and ploughing equipment used in year-round…

McGill University

Administrative Student Affairs Coordinator

Sherbrooke, QC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 12, 2026
Experience: DEP - Office Systems 4 Years Related Experience / DEP - Secretarial Studies
Posting language: English
Posted: Oct 30, 2026

Original job description

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.

If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

Position Summary:
Under the direction of the immediate supervisor, provides administrative and secretarial support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit’s operations. Responsible for documents and files of unit. Acts as resource person for policies and procedures. Coordinates activities related to admission, examinations, registration and graduation. Advises students and resolves problems in relation to their files. Edits documents for grammar and accuracy. Administers unit accounts.

Major Duties and Responsibilities:

Participates in ensuring the smooth functioning of the unit. Collects and presents factual information relating to area of responsibility, and recommends procedural changes to improve the effective functioning of the unit. Collaborates with supervisor and other staff in establishing work priorities. Follows-up and ensures appropriate implementation of decisions made by supervisor.
Receives and provides detailed information and explanations to students. Controls enrolment in courses. Participates in the organization of admissions and registration. Prepares, examines and verifies admissions and registration files related to courses and programs. Completes and approves forms concerning course or program changes, interdepartmental or interuniversity registration, and residency and internship programs.
Advises students in relation to their files. Resolves problems. Ensures the application of academic regulations and deadlines. According to the needs of the unit, prepares residency rotation and other student.
Produces reports and statistics. Takes note and types various documents such as correspondence, reports, memos, etc. Updates, prepares and coordinates publication of documents such as publicity brochures, departmental handbooks, and annual reports, including maintaining and updating web pages. Drafts correspondence and other short documents of a complex nature. Formats documents and edits for grammar, spelling and accuracy. Signs certain documents. Maintains supervisor’s agenda. Sets up appointments, reminds supervisor of appointments and organizes schedule according to priorities.
Schedules meetings, contacts participants and books meeting rooms. Assists with preparation of agenda. Attends meetings, takes minutes, and follows up on decisions within area of responsibility.
Uses a variety of software. Maintains computerized information systems and participates in their development to improve efficiency within the unit.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

Other Qualifying Skills and/or Abilities:
Candidate to this position must be client-focused and service-oriented, with a high level of tact, diplomacy, professionalism, and a proven ability to establish productive relationships with staff and residents. Demonstrated ability to listen and assist Residents with problems. Demonstrated ability to work independently and as part of a team. Strong attention to detail and a demonstrated ability to proofread and edit correspondence and other material using appropriate spelling, grammar, and punctuation. Discretion in dealing with confidential information. Ability to perform well under pressure. Ability to work in a PC environment using specialized databases, word processing, spreadsheets, presentation software, email, web maintenance. Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of 0-4.

Other information: testing may be administered

Minimum Education and Experience:

DEP - Office Systems 4 Years Related Experience / DEP - Secretarial Studies

Hourly Salary:

(MUNACA Level G) $31.19 - $38.65

Hours per Week:

33.75 (Full time)

Supervisor:

Admissions Officer

Position End Date (If applicable):

2027-06-14

Deadline to Apply:

2026-11-11

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

Apply About employer

More about this job

Responsibilities

Provides comprehensive administrative and secretarial support for student affairs, including managing admissions, registration, and examination processes. Acts as a primary resource for academic policies while maintaining unit files and coordinating departmental communications.

Requirements

Requires a DEP in Office Systems or Secretarial Studies and at least four years of related experience. Candidates must demonstrate strong attention to detail, professional communication skills, and proficiency in office software.

Skills

Administrative support
Student affairs
Data entry
Document editing
Proofreading
Customer service
Conflict resolution
Scheduling
Record keeping
Web maintenance
Microsoft Office
Database management
Communication
Attention to detail
Diplomacy
Time management

Visa sponsorship

Not detected in the job text

Keywords

Administrative
Student Affairs
Secretarial
Admissions
Registration
Academic Regulations
Data Management
Web Maintenance
Proofreading
Scheduling
Reporting
Office Systems
Workday
Higher Education
Client-focused
Confidentiality
Database
Spreadsheets
Correspondence
Policy Compliance

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