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Added 14 mins ago
NH
Senior Project Manager
Niagara Health
St. Catharines, ON
- Temporary
Leveraging extensive experience in program, project, and change management, you will lead the delivery of complex clinical, technology, and digital transformation initiatives. These…
Added 14 mins ago
UF
Associate Director, Stewardship
UHN Foundation
Toronto, ON
- Contract
Lead the Foundation's donor recognition strategy, ensuring meaningful and impactful recognition for qualifying donors while developing innovative approaches to strengthen donor recognition…
Added 14 mins ago
MU
Gestionnaire de projets stratégiques – Transformation organisationnelle/Strategic Project Manager – Organizational Transformation
McGill University
Montreal, QC
- $92,150 to $138,150 CAD / year
- Full-time
Reporting to the Director, Process Efficiency and Client Experience, within the Office of the Vice-President, Administration and Finance, lead strategic initiatives aimed at modernizing…
Added 14 mins ago
SE
Senior Project Manager
Stellarex Energy
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Stellarex Energy is seeking an experienced, highly structured Project Manager to lead the operational execution and baseline delivery of our prototype stellarator facility in the Greater…
Added 14 mins ago
G
Cost Assurance Specialist/ Cost Manager
Gleeds
Toronto, ON
- Full-time
Support the development and implementation of cost control strategies and project reporting frameworks.
Added 14 mins ago
Senior Manager, FP&A & Operational Finance
Ice River Sustainable Solutions
Shelburne, ON
Lead the monthly management reporting cycle, delivering meaningful insights and executive reporting that support strategic decision-making.
Added 14 mins ago
Sales Associate-Retail
Roots
Moncton, NB
…brand’s legacy. If you bring passion to everything you do, lead with integrity, and believe in the power of collaboration to drive growth, we’d love to have you on our…
Added 28 mins ago
JI
Outside Parts Sales Representative
J.D. Irving, Limited
Saint John, NB
- Full-time
…Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive…
Added 28 mins ago
EU
Supervisor Customer Care & Billing
Enwin Utilities
Windsor, ON
- Full-time
Reporting to the Manager Customer Care, the successful applicant will be responsible for the daily efficient and effective operations of the Customer Service Centre (including Switchboard…
Added 28 mins ago
Director, Government Relations/ Directeur, Relations gouvernementales
World Anti-Doping Agency
Montreal, QC
Reporting to the Deputy Chief Operating Officer, the Director, Government Relations will lead the Agency’s relationships with Governments and intergovernmental organizations worldwide,…
Added 28 mins ago
BE
Health & Safety Specialist
Battlefield Equipment Rentals
Toronto, ON
- Full-time
Support and execute incident reporting, claims management and Return to Work Programs to effectively manage claim costs;
Added 28 mins ago
BE
Health & Safety Specialist
Battlefield Equipment Rentals
Ottawa, ON
- Full-time
Support and execute incident reporting, claims management and Return to Work Programs to effectively manage claim costs;
Added 28 mins ago
BE
Health & Safety Specialist
Battlefield Equipment Rentals
Barrie, ON
- Full-time
Support and execute incident reporting, claims management and Return to Work Programs to effectively manage claim costs;
Added 28 mins ago
T
Senior Manager, North American Marketing Strategic Initiatives
TD
Toronto, ON
- Full-time
The Senior Manager, North American Marketing Strategic Initiatives will lead complex, high-priority initiatives that advance Marketing’s strategy and operating agenda across Canada and the…
Added 44 mins ago
CO
Senior Operator, Wastewater Collection
City of Calgary
Calgary, AB
- $44.18 to $48.96 CAD / hour
- Full-time
As a Senior Operator, you will be the lead operator for the repair, replacement, installation, and maintenance activities within the wastewater system. You will lead on site to analyze and…
Added 44 mins ago
HH
Moncton Registered Nurse Class B (RNCB) PCN 1005630
Horizon Health Network
Moncton, NB · Greater Moncton Metropolitan Area
- Temporary
Proven ability to lead projects and develop/implement new policies and procedures.
Added 44 mins ago
ÉN
Commercial Manager
Énergie NB Power
Fredericton, NB
- $102,717 to $141,097 USD / year
- Full-time
Lead the commercial governance framework and continuously improve commercial processes, standards, and controls
Added 44 mins ago
PH
PET Technologist P2A
Provincial Health Services Authority
Vancouver, BC
- Temporary
…procedural documents, helping to monitor equipment performance by reporting any operating deficiencies, performing routine equipment quality control procedures and performing other…
Added 44 mins ago
LA
Director of Operations
LISI AEROSPACE NORTH AMERICA
Dorval, QC
- $150,000 to $180,000 CAD / year
- Full-time
Responsible for the business’s operations and lead the implementation of lean concepts and cost reduction activities (LEAP), manufacturing strategies, and daily operations for Lisi…
Added 44 mins ago
M
Director of National Key Accounts - Royal Canin
Mars
Guelph, ON · RGU-Royal Canin, Guelph, Canada
- Full-time
Lead development and implementation of the customer strategy that transforms the entire business.
Added 44 mins ago
Retail Lead Hand
Canada Post - Postes Canada
Dryden, ON
Union. Assistant, alternate or relief lead hands perform lead hand
Added 44 mins ago
A
Marketing Campaign & Strategy Leader
AlgaeCal
Remote, Canada
- Full-time
- Remote
…messy idea through briefing, approvals, launch, optimization, reporting, and “okay, what did we learn?” You know campaigns don’t magically happen because someone made a promo calendar. They…
Added 1 hour ago
A
Purchasing & Planning Supervisor
Armo-Tool
London, ON
- Full-time
…high-quality products with consistent performance, reliable lead times, and competitive…
Added 1 hour ago
FH
Hotel Manager
Fairmont Hotels & Resorts
Vancouver, BC
- Full-time
Lead the next chapter at the Castle in the City.
Added 1 hour ago
A
29954-DTS-071-Project Manager
Amyantek
Winnipeg, MB
- Contract
…appropriate management techniques, the Project Manager will lead and manage the efforts of the Project Team to achieve the objectives of the project to meet project requirements. The…

Closed listing

McGill University

Administrative Student Affairs Coordinator

Davis House, Canada

Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Job type: Full-time
Closing date: Sep 14, 2026
Experience: DEP - Office Systems 4 Years Related Experience / DEP - Secretarial Studies
Posting language: English
Posted: Sep 8, 2026

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Original job description

Archived listing. The details below describe a past opening.

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.

If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

Under the direction of the immediate supervisor, provides support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit’s operations. Responsible for documents and files of unit. Acts as resource person for policies and procedures. Advises students and resolves problems in relation to their files.

Major Duties and Responsibilities:

Acts as a resource and contact person for the Clinical placements in both Physical Therapy and Occupational Therapy.
Follows up on problems in relation with the student’s files.
Records expenses and provides account statements on request, i.e. for special events like the Spring clinical.
Ensures regulations and deadlines are respected.
Facilitates communication between the Clinical community and Clinical Education Faculty
Coordinates meetings with the Clinical Community/Teaching partners, take minutes, distribute final copy, follow-up on action items
Maintains Clinical Education website, revising text and information in both French and English
Facilitates communication between the Clinical community and Clinical Education Faculty
Enter data for clinical course teaching offers and coordinates of placement cycle (electronic sending of course confirmations, site payment letters, thank you certificates)
Prepares statistics reports and maintains the Clinical Education Portal database of over 2000 clinicians
Acts as main contact for Clinicians regarding all non-academic clinical course issues and portal queries
Lead coordination of site payments, tracking and follow-up, accounting administrative tasks, preparation of student expense reports
Responds to student inquiries and attends to emails/calls

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

Other Qualifying Skills and/or Abilities:

Organizational, priority-setting, problem-solving and values team work.
Demonstrated sound judgement and decision making abilities. Ability to analyze, and synthesize complex information and to handle multiple projects on deadlines.
Client-focused with a high level of tact, confidentiality, diplomacy, professionalism.
Demonstrated ability to build appropriate rapport and effective relationships.
Demonstrated ability to work in a PC environment using databases, spreadsheets, presentation software and web applications.
Experience with databases and other digital solutions to support task efficiency
Understanding of the Quebec healthcare system an asset
Fluently bilingual in English and French (oral and written).
Testing may be administered

Minimum Education and Experience:

DEP - Office Systems 4 Years Related Experience / DEP - Secretarial Studies

Hourly Salary:

(MUNACA Level G) $31.19 - $38.65

Hours per Week:

33.75 (Full time)

Supervisor:

Student Affairs Officer

Position End Date (If applicable):

2027-07-31

Deadline to Apply:

2026-09-13

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

About employer

More about this job

Responsibilities

The coordinator provides administrative and student affairs support, acting as a primary resource for clinical placements and student file management. They are responsible for maintaining databases, coordinating meetings, and ensuring compliance with departmental policies and procedures.

Requirements

Candidates must possess a DEP in Office Systems or Secretarial Studies along with four years of related experience. Proficiency in both English and French is required, along with strong organizational skills and experience using databases and office software.

Skills

Administrative support
Student affairs
Data entry
Database management
Problem solving
Communication
Accounting
Record keeping
Policy interpretation
Organization
Priority setting
Bilingualism
Microsoft Office
Clinical coordination
Reporting

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Student Affairs
Clinical Placement
Data Management
Accounting
Office Systems
Secretarial Studies
Database
Spreadsheets
Presentation Software
Web Applications
Quebec Healthcare System
Bilingual
Clinical Education
Reporting
Policy Compliance
Stakeholder Communication
Record Keeping
Scheduling
Expense Tracking

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