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McGill University

Admissions Administrator

Montreal, QC, Canada
McLennan Library, Canada

Part-time

Apply on mcgill.wd3.myworkdayjobs.com About employer

Applications open in a new tab.

Job details

Job type: Part-time
Experience: DEC III 3 Years Related Experience with DEC III /
Posting language: English
Posted: Nov 2, 2026

Original job description

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.

If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

Position Summary:

Reporting to the Senior Admissions Officer, the incumbent is responsible for making a fixed number of admission decisions per week on assigned undergraduate and graduate applications, certificates, and diploma programs by determining eligibility of applicants and considering multiple sources of information based on predetermined guidelines and procedures. Additionally, directs queries pertaining to scholarships and student aid.

Primary Responsibilities:

Assist the admissions team during a high-pressure period with the review of student applications for various faculties and schools, determining the eligibility of undergraduate applicants and working with a variety of admit types and programs. Evaluate student files for admission to McGill, considering multiple sources of information, based on established guidelines and procedures and under time constraints.
Implement moderately complex administrative procedures or systems in support of the faculty, department, or unit’s operations, ensuring activities meet or exceed established quality standards.
Review and make decisions on straightforward admission files; consult with senior staff on complex applications and follow up on missing documentation.
Participate in the grade verification process, finalize admission files, and assign transfer credits.
Apply information received and select appropriate procedures for conducting admissions, government reporting, recruitment, scholarships, and student record activities.
Administer activities related to academic student records and liaise with faculties and units to ensure accuracy and compliance.
Establish and foster effective working relationships by identifying needs and providing support in the delivery of services. Assess and resolve administrative issues, informing supervisors and formulating recommendations as necessary.
Utilize various systems, including Slate, Banner, and Minerva, to manage and process applications and student records.
Attend meetings to discuss admissions processes and policies.

Other Qualifying Skills and/or Abilities:

Demonstrates high degree of integrity and work ethics in decision-making. Interprets and judges validity of academic records based on pre-determined criteria. Organized and manages time effectively and efficiently. Works well under pressure by providing outstanding admission service to current and prospective students to meet enrolment targets. Resourceful in remaining current on changes in educational systems and credentials. Maintains the highest level of discretion, compassion, and professionalism. Uses Slate, Banner, Minerva, and complete Microsoft Office Tools effectively. Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #3 on a scale of 0-4

Please note that the recruitment process for this position may include a testing component following the interview.

As one of Montreal's Top Employers, here is what we offer:

Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
Competitive vacation policy
Two (2) personal days
Two (2) floating holidays
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
Paid time off over the December holiday period
Tuition waiver for regular employees and their dependents
Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

For a definition of our language proficiency levels, please click here.

Minimum Education and Experience:

DEC III 3 Years Related Experience with DEC III /

Hourly Salary:

(MUNACA Level H) $33.05 - $40.97

Hours per Week:

30 (Part time)

Supervisor:

Senior Admissions Officer

Position End Date (If applicable):

2027-01-31

Deadline to Apply:

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

Apply on mcgill.wd3.myworkdayjobs.com About employer

More about this job

Responsibilities

The incumbent is responsible for reviewing undergraduate and graduate applications to determine eligibility based on established guidelines and procedures. They also manage student records, assist with scholarship queries, and ensure administrative compliance across various faculty operations.

Requirements

Candidates must possess a DEC III qualification and at least three years of related experience. Proficiency in English is required, along with the ability to use administrative systems like Slate, Banner, and Minerva.

Skills

Admissions administration
Student records management
Eligibility assessment
Data entry
Administrative support
Slate
Banner
Minerva
Microsoft office
Time management
Communication
Integrity
Attention to detail
Problem solving
Compliance

Benefits

Health insurance
Dental insurance
Life insurance
Tax free savings account
Competitive vacation policy
Personal days
Floating holidays
Summer fridays
Paid time off over december holiday period
Tuition waiver
Remote work

Visa sponsorship

Not detected in the job text

Keywords

Admissions
Higher education
Student records
Slate
Banner
Minerva
Microsoft Office
Administrative procedures
Eligibility
Scholarships
Student aid
Academic records
Compliance
Data management
Reporting
Recruitment
Transfer credits
Grade verification
University administration

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Work requirements

Jobs in Canada