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Added 8 mins ago
AT
Administrative Coordinator
AOT Technologies
Victoria, BC
- Full-time
AOT Technologies is hiring an Administrative Coordinator to provide outstanding admin support to teams and colleagues across the organization. This is a hybrid role based in Victoria, BC.
Added 24 mins ago
PT
School Administrative Secretary (#070-AN)
Pembina Trails School Division
Winnipeg, MB
- Full-time
…staff and providing secretarial and accounting services in support of the school’s…
Added 24 mins ago
Administrative Coordinator
AOT Technologies
Victoria, BC
AOT Technologies is hiring an Administrative Coordinator to provide outstanding admin support to teams and colleagues across the organization. This is a hybrid role based in Victoria, BC.
Added 24 mins ago
EI
Paralegal
Ecolab Inc.
Calgary, AB
- Full-time
As a Paralegal, you will support the Associate General Counsel for the Global High-Tech and Data Center business, helping deliver practical and timely legal support in a fast-paced, global…
Added 38 mins ago
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Supervisor, After Hours- MNU-26-20
Ongwanada
Kingston, ON
- Full-time
Provide direction, guidance and supervision to staff to support effective service delivery.
Added 38 mins ago
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IT Systems Administrator
Remarcable
Vancouver, BC
- $91,000 to $119,000 CAD / year
- Full-time
Remarcable is seeking an organized and hands-on IT Systems Administrator for our fast-growing SaaS company. This is a high-impact role supporting our internal team’s (primarily macOS)…
Added 38 mins ago
M
Building Administrator - Residential
Morguard
Calgary, AB
- Full-time
The Building Administrator is primarily responsible for the general administration and oversight of the property and to ensure that a superior level of co-operation, service and support is…
Added 54 mins ago
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Health & Safety Administrator
Binnie
Burnaby, BC
- Full-time
People come first. We support you with the education, mentoring, and growth opportunities you need to build an interesting career. As an employee-owned firm, we create a clear internal…
Added 54 mins ago
HN
Systems Administrator
Haisla Nation
Haisla, BC
- Full-time
Reporting to the Senior Systems Administrator, the Systems Administrator is responsible for the day-to-day administration, maintenance, and support of the Haisla Nation's technology…
Added 1 hour ago
LI
Contract Administrator
LJB Inc.
Markham, ON
- Contract
Within our Underground Services Practice, we are seeking a Contract Administrator in Toronto, Ontario with 5-10 years of experience in infrastructure construction. The Contract…
Added 1 hour ago
BC
Database Administrator (Senior Systems Analyst)
British Columbia Institute of Technology
Burnaby, BC
- $84,685 to $112,200 CAD / year
- Temporary
BCIT’s Information Technology Services department is seeking a temporary, full-time (1.0 FTE) Database Administrator (Senior Systems Analyst). As a member of our Solution Delivery team, the…
Added 1 hour ago
AI
SQL Database Administrator
Apptoza Inc.
Montreal, QC
- Full-time
Administer and support SQL Server across on-premises, Azure SQL Database, Azure SQL Managed Instance, and SQL Server on Azure Virtual Machines.
Added 1 hour ago
CA
Accounts Payable Administrator
Cementation Americas
North Bay, ON
- Full-time
…and grow with us. We offer a flexible work environment and support a sustainable life/work…
Added 1 hour ago
GM
Sales Operations Administrator
GAV MGMT Inc.
Toronto, ON
- Full-time
We partner with enterprise, public sector, healthcare, education, financial, commercial real estate, and industrial organizations across Canada to design, deploy, and support technology…
Added 1 hour ago
FC
Weld-Console Administrator / Construction Automation Specialist
Fluor Corporation
Calgary, AB
- Full-time
The Weld-Console Administrator / Construction Automation Specialist will support project welding and piping construction activities through the administration, maintenance, and quality…
Added 1 hour ago
Corporate Actions - Security Master Analyst
SGGG Fund Services Inc.
Vancouver, BC · Toronto, ON
SGGG Fund Services is Canada’s largest independent administrator of alternative funds with over $120 billion (CAD) under administration. Using Diamond, our proprietary fund administration…
Added 1 hour ago
Member IT Services - Senior Cloud and Infrastructure Engineer
Mohawk Medbuy Corporation (MMC)
Burlington, ON · Toronto, ON
We are currently recruiting for a Senior Cloud & Infrastructure Engineer to support our Information Technology – Cloud and Infrastructure team.
Added 1 hour ago
ES
Operations Administrator
EnerStar Solutions
Medicine Hat, AB
- Full-time
EnerStar Solutions Operations Administrator is a result driven, committed, and customer service-oriented position. Being an integral part of EnerStar, the Administrator will be adaptable to…
Added 2 hours ago
R
ServiceNow ITOM Specialist
Raise
Saskatoon, SK
- Full-time
The ITOM Specialist will support the planning, design and implementation of ServiceNow ITOM capabilities, with a focus on Discovery, Service Mapping, and CSDM 5.0. This is a hands-on…
Added 2 hours ago
R
ITAM Specialist
Raise
Saskatoon, SK
- Full-time
…developing workflows and integrations, and providing technical SME support to the team managing software…
Added 2 hours ago
SF
Corporate Actions & Security Master
SGGG Fund Services Inc.
Toronto, ON
- $55,000 to $60,000 CAD / year
- Full-time
SGGG Fund Services is Canada’s largest independent administrator of alternative funds with over $120 billion (CAD) under administration. Using Diamond, our proprietary fund administration…
Added 2 hours ago
AM
Membership and Benefits Administrator
Alberta Medical Association (AMA)
AB · Alberta, Canada
- $54,633 to $71,022 CAD / year
- Temporary
The AMA is recruiting for the position of Membership and Benefits Administrator. As a member of the Member Services team, the Membership and Benefits Administrator will play a critical role…
Added 2 hours ago
M
Salesforce Functional Analyst
Manulife
Toronto, ON · Waterloo, ON
- Full-time
…to establish platform standards, optimize performance, and support the successful delivery of new Salesforce applications. By strengthening a resilient platform foundation, you will help…
Added 2 hours ago
A
Senior Systems Engineer
Aviso
Vancouver, BC
- $100,000 to $120,000 CAD / year
- Full-time
We're looking to fill an opening for a Senior Systems Engineer to join our Technology Ops & Support Partners team.
Added 2 hours ago
MM
Senior Cloud and Infrastructure Engineer
Mohawk Medbuy Corporation
Toronto, ON · Greater Toronto Area, Canada
- $95,000 to $103,000 CAD / year
- Full-time
We are currently recruiting for a Senior Cloud & Infrastructure Engineer to support our Information Technology – Cloud and Infrastructure team.

McGill University

Admissions Administrator

Montreal, QC, Canada
McLennan Library, Canada

Part-time

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Applications open in a new tab.

Job details

Job type: Part-time
Experience: DEC III 3 Years Related Experience with DEC III /
Posting language: English
Posted: Nov 2, 2026

Original job description

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.

If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

Position Summary:

Reporting to the Senior Admissions Officer, the incumbent is responsible for making a fixed number of admission decisions per week on assigned undergraduate and graduate applications, certificates, and diploma programs by determining eligibility of applicants and considering multiple sources of information based on predetermined guidelines and procedures. Additionally, directs queries pertaining to scholarships and student aid.

Primary Responsibilities:

Assist the admissions team during a high-pressure period with the review of student applications for various faculties and schools, determining the eligibility of undergraduate applicants and working with a variety of admit types and programs. Evaluate student files for admission to McGill, considering multiple sources of information, based on established guidelines and procedures and under time constraints.
Implement moderately complex administrative procedures or systems in support of the faculty, department, or unit’s operations, ensuring activities meet or exceed established quality standards.
Review and make decisions on straightforward admission files; consult with senior staff on complex applications and follow up on missing documentation.
Participate in the grade verification process, finalize admission files, and assign transfer credits.
Apply information received and select appropriate procedures for conducting admissions, government reporting, recruitment, scholarships, and student record activities.
Administer activities related to academic student records and liaise with faculties and units to ensure accuracy and compliance.
Establish and foster effective working relationships by identifying needs and providing support in the delivery of services. Assess and resolve administrative issues, informing supervisors and formulating recommendations as necessary.
Utilize various systems, including Slate, Banner, and Minerva, to manage and process applications and student records.
Attend meetings to discuss admissions processes and policies.

Other Qualifying Skills and/or Abilities:

Demonstrates high degree of integrity and work ethics in decision-making. Interprets and judges validity of academic records based on pre-determined criteria. Organized and manages time effectively and efficiently. Works well under pressure by providing outstanding admission service to current and prospective students to meet enrolment targets. Resourceful in remaining current on changes in educational systems and credentials. Maintains the highest level of discretion, compassion, and professionalism. Uses Slate, Banner, Minerva, and complete Microsoft Office Tools effectively. Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #3 on a scale of 0-4

Please note that the recruitment process for this position may include a testing component following the interview.

As one of Montreal's Top Employers, here is what we offer:

Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
Competitive vacation policy
Two (2) personal days
Two (2) floating holidays
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
Paid time off over the December holiday period
Tuition waiver for regular employees and their dependents
Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

For a definition of our language proficiency levels, please click here.

Minimum Education and Experience:

DEC III 3 Years Related Experience with DEC III /

Hourly Salary:

(MUNACA Level H) $33.05 - $40.97

Hours per Week:

30 (Part time)

Supervisor:

Senior Admissions Officer

Position End Date (If applicable):

2027-01-31

Deadline to Apply:

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

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More about this job

Responsibilities

The incumbent is responsible for reviewing undergraduate and graduate applications to determine eligibility based on established guidelines and procedures. They also manage student records, assist with scholarship queries, and ensure administrative compliance across various faculty operations.

Requirements

Candidates must possess a DEC III qualification and at least three years of related experience. Proficiency in English is required, along with the ability to use administrative systems like Slate, Banner, and Minerva.

Skills

Admissions administration
Student records management
Eligibility assessment
Data entry
Administrative support
Slate
Banner
Minerva
Microsoft office
Time management
Communication
Integrity
Attention to detail
Problem solving
Compliance

Benefits

Health insurance
Dental insurance
Life insurance
Tax free savings account
Competitive vacation policy
Personal days
Floating holidays
Summer fridays
Paid time off over december holiday period
Tuition waiver
Remote work

Visa sponsorship

Not detected in the job text

Keywords

Admissions
Higher education
Student records
Slate
Banner
Minerva
Microsoft Office
Administrative procedures
Eligibility
Scholarships
Student aid
Academic records
Compliance
Data management
Reporting
Recruitment
Transfer credits
Grade verification
University administration

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