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Added 4 hours ago
NB
Senior Treasury Manager, Creative Media & Technology
National Bank of Canada
Vancouver, BC
- Full-time
…at every stage of their growth journey. As a Senior Treasury Manager within Commercial Banking, you will play a strategic role in helping organizations operating in the Creative Media &…
Added 4 hours ago
NB
Associate
National Bank of Canada
Baie-Comeau, QC
- Full-time
…400,000 clients in about 100 branches. Reporting to the regional manager, you will team up with a wealth advisor to offer an exceptional client experience. Collaboration and partnership…
Added 4 hours ago
NB
BANKING ADVISOR
National Bank of Canada
Brossard, QC
- Full-time
…depending on team availability. This position reports to the Branch Manager. On a day-to-day basis, you’ll work with a team of experts specializing in investment, mortgage financing, and…
Added 7 hours ago
Sales Associate
Laura Canada
Saskatoon, SK
Adheres to all new and existing Company policies and procedures (i.e. Dress Code, Loss Prevention, Health & Safety and Human Resources).
Added 8 hours ago
SM
Medical Radiation Technologist (CT & X-Ray)
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Accommodations for persons with disabilities required during the recruitment process are available upon request by notifying Human Resources at (705) 434-3377 ext 3354.
Added 8 hours ago
SD
Assistant Front Store Manager, Hourly Full Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Edmonton, AB
- Full-time
To assist the Front Store Manager (FSM) in managing the human, physical and financial resources of the store and in ensuring that store objectives are achieved by focusing on improving…
Added 8 hours ago
SM
Medical Radiation Technologist (CT & X-Ray)
Stevenson Memorial Hospital
Alliston, ON
- Internship
Accommodations for persons with disabilities required during the recruitment process are available upon request by notifying Human Resources at (705) 434-3377 ext 3354.
Added 8 hours ago
SM
Medical Radiation Technologist (CT & X-Ray)
Stevenson Memorial Hospital
Alliston, ON
- Internship
Accommodations for persons with disabilities required during the recruitment process are available upon request by notifying Human Resources at (705) 434-3377 ext 3354.
Added 8 hours ago
SM
Medical Radiation Technologist (CT & X-Ray)
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Accommodations for persons with disabilities required during the recruitment process are available upon request by notifying Human Resources at (705) 434-3377 ext 3354.
Added 8 hours ago
CO
Human Resources Generalist
City of Saint John
Saint John, NB
- Full-time
The Human Resources Generalist plays a key role in supporting employees and managers across the organization while delivering a broad range of human resources programs, services, and…
Added 8 hours ago
AC
Credit Team Lead
Aston Carter
AB · Edmonton, Alberta
- $38 to $42 CAD / hour
- Full-time
…recovery activities, and acts as the delegate for the Credit Manager when they are away. The position is ideal for an experienced credit professional who wants to grow into a future…
Added 8 hours ago
AC
SAP S/4HANA Finance Specialist / Project Manager
Aston Carter
AB · Edmonton, Alberta
- $90 to $150 CAD / hour
- Contract
…ASPE and US GAAP. We need an SAP functional lead or project manager with a CPA or accounting background who has taken S/4HANA (or ECC) from design through go-live. You will work with the…
Added 8 hours ago
AC
Oracle Fusion Financial Specialist / Project Manager
Aston Carter
Calgary, AB
- $90 to $150 CAD / hour
- Contract
…accounting onto Fusion. We need an Oracle functional lead or project manager with an accounting background who has taken Fusion (or Oracle EBS) from design through go-live. You will work…
Added 8 hours ago
AC
SAP S/4HANA Finance Specialist / Project Manager
Aston Carter
Calgary, AB
- $90 to $150 CAD / hour
- Contract
…ASPE and US GAAP. We need an SAP functional lead or project manager with a CPA or accounting background who has taken S/4HANA (or ECC) from design through go-live. You will work with the…
Added 8 hours ago
AC
Dynamics 365 Finance & Supply Chain Specialist / Project Manager
Aston Carter
Calgary, AB
- $90 to $150 CAD / hour
- Contract
…on one platform. We need a D365 functional lead or project manager with an accounting background who has taken D365 (or Dynamics AX) from design through go-live. You will work with finance…
Added 8 hours ago
AC
Supply Chain Manager
Aston Carter
Acheson, AB
- $52 to $62 CAD / hour
- Contract
…projects heading toward delivery. They need a Supply Chain Manager to lead procurement and own the material plan, from the bill of materials through to delivery on the shop floor. Long-lead…
Added 8 hours ago
AC
Oracle Fusion Financial Specialist / Project Manager
Aston Carter
AB · Edmonton, Alberta
- $90 to $150 CAD / hour
- Contract
…accounting onto Fusion. We need an Oracle functional lead or project manager with an accounting background who has taken Fusion (or Oracle EBS) from design through go-live. You will work…
Added 8 hours ago
AC
Dynamics 365 Finance & Supply Chain Specialist / Project Manager
Aston Carter
AB · Edmonton, Alberta
- $90 to $150 CAD / hour
- Contract
…on one platform. We need a D365 functional lead or project manager with an accounting background who has taken D365 (or Dynamics AX) from design through go-live. You will work with finance…
Added 8 hours ago
Future Store Manager
David's Bridal
Vaughan, ON · Cambridge, ON · MB · AB
As the Store Manager you will build and retain a high performing team, create a consistent environment of world class customer service, and exceed sales plan. You are adynamic, attentive,…
Added 9 hours ago
SD
Store Administrator, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Picton, ON
- Part-time
Review timesheets against payroll posting and advise the manager of any discrepancies.
Added 9 hours ago
IC
Human Resources Specialist (Recruitment & Talent Outreach)
International Civil Aviation Organization
Montreal, QC
- Full-time
The Recruitment, Classification and Post Management Section (RCP) is one of the Human Resources Sections within the Bureau of Administration and Services (ADB), responsible for the…
Added 9 hours ago
H
Branch Operations Manager, British Columbia
Hussmann
Burnaby, BC
- Full-time
Collaborate with internal partners in Human Resources, Finance, Corporate Sales Teams, and Safety to ensure quality and compliance to policies, procedures, and regulations
Added 10 hours ago
UF
Program Manager (RECE)
Umbrella Family and Child Centres of Hamilton
Hamilton, ON
- Full-time
…employment. All applications are evaluated exclusively through a human review process conducted by Human Resources personnel and hiring…
Added 10 hours ago
AC
Credit Team Lead
Aston Carter
AB · Edmonton, AB
- $38 to $42 CAD / hour
- Full-time
…recovery activities, and acts as the delegate for the Credit Manager when they are away. The position is ideal for an experienced credit professional who wants to grow into a future…
Added 10 hours ago
L
Meat Department Manager - Full Time
Longo's
Toronto, ON
- Full-time
If you require accommodation, please contact the Human Resources Coordinator at:

McGill University

Associate Director of Administration

Glen, Canada
MUHC-GLEN, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 17, 2026
Experience: Bachelor's Degree 5 Years Related Experience /
Posting language: English
Posted: Nov 4, 2026

Original job description

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.

If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

Position Summary:
Reporting to the Executive Director and in close collaboration with the Department Chairs of the clinical departments, the Associate Director of Administration has the overall responsibility for planning, leading, organizing, and directing the administrative and business affairs of a group of departments in the Faculty of Medicine and Health Sciences (FMHS) at McGill University.

The Associate Director of Administration provides expertise and ensures the effective coordination of the financial, academic, and administrative needs, as well as program development and operational management, of the assigned group of departments. The Associate Director of Administration is expected to function independently in directing the work of his/her staff, anticipate, and resolve problems, lead the decision-making process, provide consistent leadership, and maintain excellent interpersonal relationships with all staff, faculty members, Department heads, and other Associate Directors of Administration.

The Associate Director of Administration is expected to communicate and interact effectively across multiple reporting relationships and to collaborate with other Associate Directors, FMHS administration, and affiliated hospital administration to identify and develop best practices and standardized policies and processes. Activities will demand awareness of national and local trends, policies, and issues impacting the assigned departments.

Responsibilities and tasks

1. Provide leadership, organization, and direction in the development of the assigned departments : Serve as a senior adviser to School/Department heads and support the administrative staff; Assist in the strategic development of academic programs and the establishment of departmental goals and a common vision; Manage the development of departmental business plans and programs, including writing proposals, conducting analyses, and meeting and negotiating terms with executive administration from the FMHS, the University, and other entities; Prepare reports, as warranted; Serve on Department, Faculty, University, and other committees as required; Perform other activities as assigned by the Executive Director and/or the Department heads.

2.Work collaboratively with other Associate Directors and the Faculty of Medicine and Health Sciences to identify and communicate best practices and develop standardized policies and procedures, such as: Work with the Chair, the Executive Director and the Finance leadership team to ensure alignment of needs and resources. Develop and administer or provide input to common appraisal systems that measure the performance and contribution of faculty and administrative staff, identify training needs, and provide a basis for career development; Identify training needs and develop training programs for the needs of the School/departments.

3. Manage the operational and business activities of the assigned departments: In partnership with finance leadership, continuously analyze staffing, financial operations, policies, systems, and procedures to ensure efficient and effective departmental performance. Provide oversight to and collaborate with lead managers to improve operations and ensure high-quality administrative support; Recruit, develop, and maintain the staff necessary to support departmental activities; Develop and prepare standard and ad hoc management reports to support the department heads in their decision-making and understanding of department operations. Investigate and maintain a current knowledge of all applicable regulations and standards and ensure guidance for compliance by the department.

4. Collaborate with Academic Affairs to Support Effective Academic Workforce Planning

Work closely with the Faculty’s Academic Affairs office and designated Academic Affairs teams to support the effective planning, coordination, and administration of academic affairs activities across assigned departments. Facilitate collaboration between Department Chairs, administrative teams, and Academic Affairs to ensure departmental priorities are aligned with Faculty and University academic policies, procedures, and strategic objectives. Provide strategic guidance to Department Chairs to support recruitment initiatives, annual performance review processes, academic workforce planning and faculty renewal. Support the implementation of Faculty and University academic policies, procedures, and initiatives, while promoting consistency, compliance, and effective coordination between departments and Academic Affairs.

5. Collaborate with Finance to Support Effective Financial Management of Assigned Departments:

Work closely with the Faculty's Director of Finance and designated finance teams to ensure effective financial planning, resource allocation, monitoring, and compliance across assigned departments. Facilitate collaboration between Department Chairs, administrative teams, and Finance to ensure that departmental operational priorities and financial considerations are well aligned. Support the development and monitoring of departmental budgets by providing operational input, identifying resource needs, and addressing financial risks in consultation with Finance. Ensure timely communication of departmental activities, staffing changes, funding requirements, and emerging financial issues to the designated finance teams. Support the implementation of financial policies, procedures, and recommendations developed by the Faculty and University, while ensuring clear accountability and coordination between departmental administration and Finance

6. Support the academic and research activities of the assigned departments: Collaborate with faculty members, principal investigators, and finance partners to develop and implement strategies that maximize the effective use of funding for research and academic initiatives.

7. Maintain a close liaison with departments and Faculty of Medicine and Health Sciences: Represent the departments in their relationships with internal and external entities, as requested; Communicate departmental issues and concerns to appropriate University and FMHS leadership.

Other Qualifying Skills and/or Abilities

Undergraduate degree in Business Administration, Healthcare Administration, or related field; Extensive management experience, preferably in an academic medical centre, academic department, research institute, faculty practice plan, teaching hospital, or other similar setting; Demonstrated ability to manage multiple complex departments simultaneously; Strong knowledge and/or experience in the management of academic affairs and recruitment, human resources, financial oversight (e.g. institutional budgeting, grant/contract administration), planning, marketing; Demonstrated ability to effectively manage a team, plan and delegate assignments, review work, supervise staff, report to multiple individuals, collaborate with other administrators, and work successfully in a group setting; Superior analytical skills and demonstrated ability to exercise sound judgment in applying and interpreting policies and procedures; Excellent interpersonal skills necessary to establish and maintain effective working relationships with key stakeholders at all levels, both internal and external, to the departments and Faculty of Medicine; Ability to express oneself clearly and concisely both orally and in writing in English and in French.

As one of Montreal's Top Employers, here is what we offer:

Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
Competitive vacation policy
Two (2) personal days
Two (2) floating holidays
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
Paid time off over the December holiday period
Tuition waiver for regular employees and their dependents
Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

Minimum Education and Experience:

Bachelor's Degree 5 Years Related Experience /

Annual Salary:

(MPEX Grade 07) $92,150.00 - $115,190.00 - $138,230.00

Job Profile:

MPEX-ADM3A - General Administration - Senior Professional/Manager

Hours per Week:

33.75 (Full time)

Supervisor:

Executive Director (Faculty of Medicine and Health Sciences)

Position End Date (If applicable):

Deadline to Apply:

2026-11-16

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

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More about this job

Responsibilities

The Associate Director of Administration is responsible for planning, leading, and directing the administrative and business affairs of a group of departments within the Faculty of Medicine and Health Sciences. This role involves collaborating with department chairs and faculty leadership to ensure effective financial, academic, and operational management.

Requirements

Candidates must possess an undergraduate degree in Business Administration, Healthcare Administration, or a related field. Extensive management experience in an academic medical or research setting is required, along with strong financial and human resources oversight capabilities.

Skills

Strategic planning
Financial management
Academic administration
Leadership
Budgeting
Human resources management
Operational management
Policy development
Staff supervision
Project management
Stakeholder management
Analytical skills
Communication
Compliance
Workforce planning
Decision making

Benefits

Health insurance
Dental insurance
Life insurance
Tax free savings account
Competitive vacation policy
Personal days
Floating holidays
Summer fridays
Paid time off over the december holiday period
Tuition waiver

Visa sponsorship

Not detected in the job text

Keywords

Administration
Academic medical centre
Faculty of medicine
Budgeting
Financial oversight
Human resources
Academic affairs
Strategic development
Operational management
Compliance
Policy development
Workforce planning
Management reporting
Grant administration
Proposal writing
Stakeholder relations
Leadership
Business planning
Resource allocation
Performance appraisal

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