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Added 7 mins ago
WC
(CAN) Pharmacy Manager
Walmart Canada
Dryden, ON
- Full-time
Position Summary...The Pharmacy Manager is responsible for all day-to-day activities affecting the people, operations, and merchandise in their division. The Pharmacy Manager must also see…
Added 7 mins ago
KH
Operations-Warehouse
Kent Homes
Bouctouche, NB
- Full-time
Are you organized and detail-oriented, with a passion for logistics? Kent Homes is seeking a Warehouse Associate to support our operations in managing the flow of materials for modular…
Added 7 mins ago
AS
Service Administrator
Apex Systems
Vaughan, ON
- $24 USD / hour
- Contract
Requires the knowledge and skills generally acquired through completing an Associate Arts (A.A) degree or equivalent experience.
Added 7 mins ago
SI
Director of Customer Success
Supra ITS
Mississauga, ON
- Full-time
…ITS operates with 650+ employees worldwide, including Network Operations Centers (NOCs) in Canada and India, ensuring 24/7 IT support and seamless service…
Added 7 mins ago
SI
Associate Account Executive
Supra ITS
Mississauga, ON
- Full-time
There is an immediate need for a Associate Account Executive located in the Greater Toronto Area, Ontario (Mississauga head office; field-based across the GTA and Southern Ontario) at…
Added 7 mins ago
P
Associate
Print2Go
Toronto, ON
- Part-time
Role Description This part-time Associate role is an on-site position based in Toronto, ON. The Associate will support daily store operations, including assisting customers with print,…
Added 7 mins ago
FR
Security Concierge
FirstService Residential Canada
Burlington, ON
- Full-time
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may…
Added 7 mins ago
Senior Sales Associate
Circle K
St. John's, NL
Added 7 mins ago
B
Personal Banking Associate
BMO
Kamloops, BC
- Full-time
Added 22 mins ago
AW
Senior Developer - R&D Tools & Systems
Arctic Wolf
Waterloo, ON · Office - CAN - Ontario, Waterloo
- $75,000 to $246,000 CAD / year
- Full-time
We are a global leader in security operations, helping organizations stay resilient against evolving cyber threats through industry-leading security operations, threat intelligence, and a…
Added 22 mins ago
Team Lead, Parcel Operations (Nights)
GoBolt
Markham, ON
Track associate and site performance against target metrics and SLAs. Keep accurate records, report daily results to operations leadership, and give management feedback on associate…
Added 22 mins ago
JC
Production Supervisor
Johnson Controls
Nisku, AB
- Full-time
This position requires an Associate’s degree and five (5) years of experience in a manufacturing environment. In the absence of a 2-year degree in an appropriate field of study, formal…
Added 22 mins ago
SD
Pharmacist, Hourly Full Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Aurora, ON
- Full-time
To manage the operations of the Pharmacy while on duty, including providing consultation to both customers and health care providers, practice to full scope in providing professional…
Added 22 mins ago
TT
Manager Of Real Estate - Regional Director
The TJX Companies, Inc.
Mississauga, ON · CAN Home Office Mississauga ON
- $118,709.6 to $168,709.6 CAD / year
- Full-time
Immediate access to our Group Benefits package, including a Health Care Spending Account, Associate & Family Assistance Program, and various well-being resources.
Added 22 mins ago
SD
Pharmacy Assistant, Hourly Part Time Day
Shoppers Drug Mart
Toronto, ON
- Part-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 22 mins ago
SD
Beauty Specialist, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Whitby, ON
- Part-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…
Added 22 mins ago
SD
Marchandiseur(seuse), rémunéré(e) à l’heure – PHX temps plein Quarts de travail flexibles
Shoppers Drug Mart
Victoriaville, QC
- Full-time
Associate Owners in the Pharmaprix network recognize Canada's diversity as an opportunity to better serve their communities, and strive to reflect the nation’s evolving diversity in the…
Added 22 mins ago
SD
Beauty Specialist, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Chatham-Kent, ON
- Part-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…
Added 22 mins ago
SD
Pharmacy Assistant, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Toronto, ON
- Part-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 22 mins ago
SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Toronto, ON
- Part-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 22 mins ago
SD
Assistant Front Store Manager, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Pickering, ON
- Part-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…
Added 22 mins ago
SD
Pharmacien(ne), rémunéré(e) à l’heure – PHX temps plein Quarts de travail flexibles
Shoppers Drug Mart
Brossard, QC
- Full-time
Acting as consultants, supporting internal customers and the Associate-Owners, you will get experience unique to the retail industry while working for an award-winning national brand.…
Added 22 mins ago
W
(CAN) Gérant du service à la clientèle
Walmart
Ste.-Foy, QC
- Full-time
Monitors Front End operations to ensure proper associate coverage, coordinates breaks, and provides support to outlying registers to maintain efficient customer flow.
Added 22 mins ago
W
(CAN) Stocking 1 Team Associate
Walmart
Bathurst, NB
- Part-time
…and new merchandise all in a safe and clean environment. This Associate will function as part of a team to strategically plan and execute duties based on workload and operational…
Added 22 mins ago
W
(CAN) Préposé aux caisses libre-service
Walmart
Ste.-Foy, QC
- Part-time
…opportunity to build valuable skills in customer service and retail operations. The Self‑Checkout Attendant supports a positive shopping experience by providing friendly, helpful service…

McGill University

Associate Director of Administration

Glen, Canada
MUHC-GLEN, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 17, 2026
Experience: Bachelor's Degree 5 Years Related Experience /
Posting language: English
Posted: Nov 4, 2026

Original job description

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.

If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

Position Summary:
Reporting to the Executive Director and in close collaboration with the Department Chairs of the clinical departments, the Associate Director of Administration has the overall responsibility for planning, leading, organizing, and directing the administrative and business affairs of a group of departments in the Faculty of Medicine and Health Sciences (FMHS) at McGill University.

The Associate Director of Administration provides expertise and ensures the effective coordination of the financial, academic, and administrative needs, as well as program development and operational management, of the assigned group of departments. The Associate Director of Administration is expected to function independently in directing the work of his/her staff, anticipate, and resolve problems, lead the decision-making process, provide consistent leadership, and maintain excellent interpersonal relationships with all staff, faculty members, Department heads, and other Associate Directors of Administration.

The Associate Director of Administration is expected to communicate and interact effectively across multiple reporting relationships and to collaborate with other Associate Directors, FMHS administration, and affiliated hospital administration to identify and develop best practices and standardized policies and processes. Activities will demand awareness of national and local trends, policies, and issues impacting the assigned departments.

Responsibilities and tasks

1. Provide leadership, organization, and direction in the development of the assigned departments : Serve as a senior adviser to School/Department heads and support the administrative staff; Assist in the strategic development of academic programs and the establishment of departmental goals and a common vision; Manage the development of departmental business plans and programs, including writing proposals, conducting analyses, and meeting and negotiating terms with executive administration from the FMHS, the University, and other entities; Prepare reports, as warranted; Serve on Department, Faculty, University, and other committees as required; Perform other activities as assigned by the Executive Director and/or the Department heads.

2.Work collaboratively with other Associate Directors and the Faculty of Medicine and Health Sciences to identify and communicate best practices and develop standardized policies and procedures, such as: Work with the Chair, the Executive Director and the Finance leadership team to ensure alignment of needs and resources. Develop and administer or provide input to common appraisal systems that measure the performance and contribution of faculty and administrative staff, identify training needs, and provide a basis for career development; Identify training needs and develop training programs for the needs of the School/departments.

3. Manage the operational and business activities of the assigned departments: In partnership with finance leadership, continuously analyze staffing, financial operations, policies, systems, and procedures to ensure efficient and effective departmental performance. Provide oversight to and collaborate with lead managers to improve operations and ensure high-quality administrative support; Recruit, develop, and maintain the staff necessary to support departmental activities; Develop and prepare standard and ad hoc management reports to support the department heads in their decision-making and understanding of department operations. Investigate and maintain a current knowledge of all applicable regulations and standards and ensure guidance for compliance by the department.

4. Collaborate with Academic Affairs to Support Effective Academic Workforce Planning

Work closely with the Faculty’s Academic Affairs office and designated Academic Affairs teams to support the effective planning, coordination, and administration of academic affairs activities across assigned departments. Facilitate collaboration between Department Chairs, administrative teams, and Academic Affairs to ensure departmental priorities are aligned with Faculty and University academic policies, procedures, and strategic objectives. Provide strategic guidance to Department Chairs to support recruitment initiatives, annual performance review processes, academic workforce planning and faculty renewal. Support the implementation of Faculty and University academic policies, procedures, and initiatives, while promoting consistency, compliance, and effective coordination between departments and Academic Affairs.

5. Collaborate with Finance to Support Effective Financial Management of Assigned Departments:

Work closely with the Faculty's Director of Finance and designated finance teams to ensure effective financial planning, resource allocation, monitoring, and compliance across assigned departments. Facilitate collaboration between Department Chairs, administrative teams, and Finance to ensure that departmental operational priorities and financial considerations are well aligned. Support the development and monitoring of departmental budgets by providing operational input, identifying resource needs, and addressing financial risks in consultation with Finance. Ensure timely communication of departmental activities, staffing changes, funding requirements, and emerging financial issues to the designated finance teams. Support the implementation of financial policies, procedures, and recommendations developed by the Faculty and University, while ensuring clear accountability and coordination between departmental administration and Finance

6. Support the academic and research activities of the assigned departments: Collaborate with faculty members, principal investigators, and finance partners to develop and implement strategies that maximize the effective use of funding for research and academic initiatives.

7. Maintain a close liaison with departments and Faculty of Medicine and Health Sciences: Represent the departments in their relationships with internal and external entities, as requested; Communicate departmental issues and concerns to appropriate University and FMHS leadership.

Other Qualifying Skills and/or Abilities

Undergraduate degree in Business Administration, Healthcare Administration, or related field; Extensive management experience, preferably in an academic medical centre, academic department, research institute, faculty practice plan, teaching hospital, or other similar setting; Demonstrated ability to manage multiple complex departments simultaneously; Strong knowledge and/or experience in the management of academic affairs and recruitment, human resources, financial oversight (e.g. institutional budgeting, grant/contract administration), planning, marketing; Demonstrated ability to effectively manage a team, plan and delegate assignments, review work, supervise staff, report to multiple individuals, collaborate with other administrators, and work successfully in a group setting; Superior analytical skills and demonstrated ability to exercise sound judgment in applying and interpreting policies and procedures; Excellent interpersonal skills necessary to establish and maintain effective working relationships with key stakeholders at all levels, both internal and external, to the departments and Faculty of Medicine; Ability to express oneself clearly and concisely both orally and in writing in English and in French.

As one of Montreal's Top Employers, here is what we offer:

Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
Competitive vacation policy
Two (2) personal days
Two (2) floating holidays
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
Paid time off over the December holiday period
Tuition waiver for regular employees and their dependents
Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

Minimum Education and Experience:

Bachelor's Degree 5 Years Related Experience /

Annual Salary:

(MPEX Grade 07) $92,150.00 - $115,190.00 - $138,230.00

Job Profile:

MPEX-ADM3A - General Administration - Senior Professional/Manager

Hours per Week:

33.75 (Full time)

Supervisor:

Executive Director (Faculty of Medicine and Health Sciences)

Position End Date (If applicable):

Deadline to Apply:

2026-11-16

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

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More about this job

Responsibilities

The Associate Director of Administration is responsible for planning, leading, and directing the administrative and business affairs of a group of departments within the Faculty of Medicine and Health Sciences. This role involves collaborating with department chairs and faculty leadership to ensure effective financial, academic, and operational management.

Requirements

Candidates must possess an undergraduate degree in Business Administration, Healthcare Administration, or a related field. Extensive management experience in an academic medical or research setting is required, along with strong financial and human resources oversight capabilities.

Skills

Strategic planning
Financial management
Academic administration
Leadership
Budgeting
Human resources management
Operational management
Policy development
Staff supervision
Project management
Stakeholder management
Analytical skills
Communication
Compliance
Workforce planning
Decision making

Benefits

Health insurance
Dental insurance
Life insurance
Tax free savings account
Competitive vacation policy
Personal days
Floating holidays
Summer fridays
Paid time off over the december holiday period
Tuition waiver

Visa sponsorship

Not detected in the job text

Keywords

Administration
Academic medical centre
Faculty of medicine
Budgeting
Financial oversight
Human resources
Academic affairs
Strategic development
Operational management
Compliance
Policy development
Workforce planning
Management reporting
Grant administration
Proposal writing
Stakeholder relations
Leadership
Business planning
Resource allocation
Performance appraisal

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