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Added 11 mins ago
TT
Senior Analyst, Performance Reporting (13928)
Toronto Transit Commission (TTC)
Toronto, ON · Greater Toronto Area, Canada
- $115,570 to $144,526.2 CAD / year
- Full-time
Reporting to the Senior Manager, Governance and Assurance, the Senior Analyst is responsible for developing and maintaining business performance reporting for the Commercial Management team…
Added 11 mins ago
MO
Manager of Recreation & Community Operations
Municipality of Grey Highlands
Markdale, ON
- $102,394.5 to $119,769 CAD / year
- Full-time
Reporting to the Director of Community Services, the Manager of Recreation & Community Operations is responsible for the overall coordination, administration, and operational leadership of…
Added 11 mins ago
E
Assistant Project Manager
EllisDon
AB · Alberta Projects
- Full-time
Submit project reports to Senior Project Manager and communicate with management about project progress and areas of risk that need to be escalated
Added 41 mins ago
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System Integration Project Manager
Vista Projects
Calgary, AB
- Full-time
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Added 41 mins ago
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Procurement and Supply Chain Intern – Summer 2027
TTM Technologies
Toronto, ON
- Full-time
TTM offers a project-based internship in procurement, planning and supply chain management within a printed circuit board manufacturing environment. Students gain practical experience,…
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Manager Of Real Estate - Regional Director
TJX Canada – Winners, Marshalls, HomeSense
Mississauga, ON
- $118,709.6 to $168,709.6 CAD / year
- Full-time
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Added 41 mins ago
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Facilities Manager
Execaire Aviation
Dorval, QC
- Full-time
The Facilities Manager is responsible for overseeing the Company’s owned and leased facilities portfolio, including preventative and corrective building maintenance, major capital and…
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Bells of Steel
Calgary, AB
- Full-time
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Added 41 mins ago
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FortisBC
Surrey, BC
A Project Management Professional or Certified Energy Manager designation is considered an asset.
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North Vancouver, BC
- Full-time
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Added 1 hour ago
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Gestionnaire de projets, Solutions médias
Omnicom Media
Montreal, QC
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Supply Chain Manager
Worley
AB · Edmonton, AB
- Full-time
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Toronto, ON · Greater Toronto Area, Canada
- Contract
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Added 1 hour ago
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Senior Manager, Integrated Campaign Marketing
Questrade Financial Group
Toronto, ON · North York, ON
- Full-time
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Accounts Payable Clerk
Dalhousie University
Halifax, NS
- Full-time
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Supply Chain Manager
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Calgary, AB
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Senior Project Manager, Municipal Engineering
WSP
Fort McMurray, AB
- Full-time
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Added 1 hour ago
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Bird Construction
Calgary, AB · Edmonton, AB · Richmond, BC · Victoria, BC · Saskatoon, SK
- Full-time
Support the Quality Manager in the development and implementation of the Project Quality Plan
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QA/QC Coordinator, Civil – Industrial West
Bird Construction
Calgary, AB · Edmonton, AB · Richmond, BC · Victoria, BC · Saskatoon, SK
- Full-time
Support the Quality Manager in the development and implementation of the Project Quality Plan
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Quality Manager, Mechanical – Industrial West
Bird Construction
Calgary, AB · Edmonton, AB · Richmond, BC · Victoria, BC · Saskatoon, SK
- Full-time
Quality Manager, Mechanical – Industrial WestQuality Manager, Mechanical – Industrial West is accountable for supporting the implementation and administration of the Quality Assurance…
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QA/QC Coordinator, Mechanical – Industrial West
Bird Construction
Calgary, AB · Edmonton, AB · Richmond, BC · Victoria, BC · Saskatoon, SK
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Support the Quality Manager in the development and implementation of the Project Quality Plan
Added 1 hour ago
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System Integration Project Manager
Vista Projects Limited
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The System Integration Project Manager leads the delivery of SI projects at the intersection of engineering data, application development and emerging AI tooling. This role coordinates the…
Added 1 hour ago
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Manager Of Real Estate - Regional Director
The TJX Companies, Inc.
Mississauga, ON · CAN Home Office Mississauga ON
- $118,709.6 to $168,709.6 CAD / year
- Full-time
We’re seeking a Manager Of Real Estate – Regional Director to lead the development and execution of TJX Canada’s regional real estate strategy for Central or Eastern Canada markets &…
Added 1 hour ago
Regulatory Records Coordinator
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Toronto, ON
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Added 1 hour ago
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Project manager – M&A
UAP Inc.
Montreal, QC
- Full-time
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McGill University

Associate Director of Administration

Glen, Canada
MUHC-GLEN, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 17, 2026
Experience: Bachelor's Degree 5 Years Related Experience /
Posting language: English
Posted: Nov 4, 2026

Original job description

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.

If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

Position Summary:
Reporting to the Executive Director and in close collaboration with the Department Chairs of the clinical departments, the Associate Director of Administration has the overall responsibility for planning, leading, organizing, and directing the administrative and business affairs of a group of departments in the Faculty of Medicine and Health Sciences (FMHS) at McGill University.

The Associate Director of Administration provides expertise and ensures the effective coordination of the financial, academic, and administrative needs, as well as program development and operational management, of the assigned group of departments. The Associate Director of Administration is expected to function independently in directing the work of his/her staff, anticipate, and resolve problems, lead the decision-making process, provide consistent leadership, and maintain excellent interpersonal relationships with all staff, faculty members, Department heads, and other Associate Directors of Administration.

The Associate Director of Administration is expected to communicate and interact effectively across multiple reporting relationships and to collaborate with other Associate Directors, FMHS administration, and affiliated hospital administration to identify and develop best practices and standardized policies and processes. Activities will demand awareness of national and local trends, policies, and issues impacting the assigned departments.

Responsibilities and tasks

1. Provide leadership, organization, and direction in the development of the assigned departments : Serve as a senior adviser to School/Department heads and support the administrative staff; Assist in the strategic development of academic programs and the establishment of departmental goals and a common vision; Manage the development of departmental business plans and programs, including writing proposals, conducting analyses, and meeting and negotiating terms with executive administration from the FMHS, the University, and other entities; Prepare reports, as warranted; Serve on Department, Faculty, University, and other committees as required; Perform other activities as assigned by the Executive Director and/or the Department heads.

2.Work collaboratively with other Associate Directors and the Faculty of Medicine and Health Sciences to identify and communicate best practices and develop standardized policies and procedures, such as: Work with the Chair, the Executive Director and the Finance leadership team to ensure alignment of needs and resources. Develop and administer or provide input to common appraisal systems that measure the performance and contribution of faculty and administrative staff, identify training needs, and provide a basis for career development; Identify training needs and develop training programs for the needs of the School/departments.

3. Manage the operational and business activities of the assigned departments: In partnership with finance leadership, continuously analyze staffing, financial operations, policies, systems, and procedures to ensure efficient and effective departmental performance. Provide oversight to and collaborate with lead managers to improve operations and ensure high-quality administrative support; Recruit, develop, and maintain the staff necessary to support departmental activities; Develop and prepare standard and ad hoc management reports to support the department heads in their decision-making and understanding of department operations. Investigate and maintain a current knowledge of all applicable regulations and standards and ensure guidance for compliance by the department.

4. Collaborate with Academic Affairs to Support Effective Academic Workforce Planning

Work closely with the Faculty’s Academic Affairs office and designated Academic Affairs teams to support the effective planning, coordination, and administration of academic affairs activities across assigned departments. Facilitate collaboration between Department Chairs, administrative teams, and Academic Affairs to ensure departmental priorities are aligned with Faculty and University academic policies, procedures, and strategic objectives. Provide strategic guidance to Department Chairs to support recruitment initiatives, annual performance review processes, academic workforce planning and faculty renewal. Support the implementation of Faculty and University academic policies, procedures, and initiatives, while promoting consistency, compliance, and effective coordination between departments and Academic Affairs.

5. Collaborate with Finance to Support Effective Financial Management of Assigned Departments:

Work closely with the Faculty's Director of Finance and designated finance teams to ensure effective financial planning, resource allocation, monitoring, and compliance across assigned departments. Facilitate collaboration between Department Chairs, administrative teams, and Finance to ensure that departmental operational priorities and financial considerations are well aligned. Support the development and monitoring of departmental budgets by providing operational input, identifying resource needs, and addressing financial risks in consultation with Finance. Ensure timely communication of departmental activities, staffing changes, funding requirements, and emerging financial issues to the designated finance teams. Support the implementation of financial policies, procedures, and recommendations developed by the Faculty and University, while ensuring clear accountability and coordination between departmental administration and Finance

6. Support the academic and research activities of the assigned departments: Collaborate with faculty members, principal investigators, and finance partners to develop and implement strategies that maximize the effective use of funding for research and academic initiatives.

7. Maintain a close liaison with departments and Faculty of Medicine and Health Sciences: Represent the departments in their relationships with internal and external entities, as requested; Communicate departmental issues and concerns to appropriate University and FMHS leadership.

Other Qualifying Skills and/or Abilities

Undergraduate degree in Business Administration, Healthcare Administration, or related field; Extensive management experience, preferably in an academic medical centre, academic department, research institute, faculty practice plan, teaching hospital, or other similar setting; Demonstrated ability to manage multiple complex departments simultaneously; Strong knowledge and/or experience in the management of academic affairs and recruitment, human resources, financial oversight (e.g. institutional budgeting, grant/contract administration), planning, marketing; Demonstrated ability to effectively manage a team, plan and delegate assignments, review work, supervise staff, report to multiple individuals, collaborate with other administrators, and work successfully in a group setting; Superior analytical skills and demonstrated ability to exercise sound judgment in applying and interpreting policies and procedures; Excellent interpersonal skills necessary to establish and maintain effective working relationships with key stakeholders at all levels, both internal and external, to the departments and Faculty of Medicine; Ability to express oneself clearly and concisely both orally and in writing in English and in French.

As one of Montreal's Top Employers, here is what we offer:

Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
Competitive vacation policy
Two (2) personal days
Two (2) floating holidays
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
Paid time off over the December holiday period
Tuition waiver for regular employees and their dependents
Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

Minimum Education and Experience:

Bachelor's Degree 5 Years Related Experience /

Annual Salary:

(MPEX Grade 07) $92,150.00 - $115,190.00 - $138,230.00

Job Profile:

MPEX-ADM3A - General Administration - Senior Professional/Manager

Hours per Week:

33.75 (Full time)

Supervisor:

Executive Director (Faculty of Medicine and Health Sciences)

Position End Date (If applicable):

Deadline to Apply:

2026-11-16

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

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More about this job

Responsibilities

The Associate Director of Administration is responsible for planning, leading, and directing the administrative and business affairs of a group of departments within the Faculty of Medicine and Health Sciences. This role involves collaborating with department chairs and faculty leadership to ensure effective financial, academic, and operational management.

Requirements

Candidates must possess an undergraduate degree in Business Administration, Healthcare Administration, or a related field. Extensive management experience in an academic medical or research setting is required, along with strong financial and human resources oversight capabilities.

Skills

Strategic planning
Financial management
Academic administration
Leadership
Budgeting
Human resources management
Operational management
Policy development
Staff supervision
Project management
Stakeholder management
Analytical skills
Communication
Compliance
Workforce planning
Decision making

Benefits

Health insurance
Dental insurance
Life insurance
Tax free savings account
Competitive vacation policy
Personal days
Floating holidays
Summer fridays
Paid time off over the december holiday period
Tuition waiver

Visa sponsorship

Not detected in the job text

Keywords

Administration
Academic medical centre
Faculty of medicine
Budgeting
Financial oversight
Human resources
Academic affairs
Strategic development
Operational management
Compliance
Policy development
Workforce planning
Management reporting
Grant administration
Proposal writing
Stakeholder relations
Leadership
Business planning
Resource allocation
Performance appraisal

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