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Added 7 mins ago
RC
Candidate Eligibility Coordinator
Royal College of Physicians and Surgeons of Canada
Ottawa, ON
- Full-time
You will be instrumental in studying and processing applications for assessment of training in order to prepare letters of examination eligibility to the Royal College certification…
Added 23 mins ago
SH
Materials Management Coordinator, Supply Chain
Southlake Health Community
Newmarket, ON · Southlake Health
- Full-time
The Materials Management Coordinator, Supply Chain is responsible for managing and executing the daily operations of the Distribution and Receiving Departments to ensure uninterrupted…
Added 53 mins ago
PH
Patient Care Coordinator, BC Mental Health and Substance Use Services
Provincial Health Services Authority
Vancouver, BC
- Full-time
…acting as a clinical resource for staff and supporting staff training and development. Assists the Clinical Services Manager (CSM)/Designate with performing administrative duties and…
Added 53 mins ago
PH
Social Worker
Provincial Health Services Authority
Surrey, BC
- Full-time
The Social Worker reports operationally to the Manager or the Patient Care Coordinator and for discipline/practice reports to the BCMHSUS Practice Consultant Social Work/Professional…
Added 1 hour ago
WR
Nurse 2 - CIVP
Winnipeg Regional Health Authority (WRHA)
Winnipeg, MB · Greater Winnipeg Metropolitan Area
- Full-time
Reporting to the Manager, Health Services and under the supervision of the Nursing Resource Coordinator, the Registered Nurse Home Care - CIVP provides nursing care to clients in the…
Added 1 hour ago
SH
Clinical Resource Nurse - Charge Nurse
Shared Health-Soins Communs
Dauphin, MB
- Full-time
Under the general supervision of the Client Care Coordinator and/or Care Team Manager, and while demonstrating a commitment to the vision, mission, values and strategic priorities of…
Added 1 hour ago
WR
Nurse 2 - CIVP
Winnipeg Regional Health Authority (WRHA)
Winnipeg, MB · Greater Winnipeg Metropolitan Area
- Full-time
Reporting to the Manager, Health Services and under the supervision of the Nursing Resource Coordinator, the Registered Nurse Home Care - CIVP provides nursing care to clients in the…
Added 1 hour ago
SH
Clerk III - Volunteer Services
Shared Health-Soins Communs
Brandon, MB
- Full-time
…Volunteer Services program. Directly responsible to the Regional Coordinator of Volunteer Services for the day-to-day operation and coordination of the Volunteer Program within Prairie…
Added 1 hour ago
WR
Nurse 2 - CIVP
Winnipeg Regional Health Authority (WRHA)
Winnipeg, MB · Greater Winnipeg Metropolitan Area
- Full-time
Reporting to the Manager, Health Services and under the supervision of the Nursing Resource Coordinator, the Registered Nurse Home Care - CIVP provides nursing care to clients in the…
Added 2 hours ago
SH
Volunteer Coordinator
Shared Health-Soins Communs
Portage la Prairie, MB
- Full-time
Reporting to the Regional Coordinator - Volunteer Services, the Coordinator - Volunteer Services is responsible for the delivery of quality volunteer services within Prairie Mountain Health…
Added 2 hours ago
SH
Clinical Resource Nurse - Charge Nurse
Shared Health-Soins Communs
Neepawa, MB
- Full-time
Under the general supervision of the Client Care Coordinator and/or Care Team Manager, and while demonstrating a commitment to the vision, mission, values and strategic priorities of…
Added 2 hours ago
VE
Project Coordinator
VINCI Energies
Cranbrook, BC
- Full-time
Coquitlam Ridge Constructors is currently seeking a team-oriented, self-motivated, and dedicated individual to join our Operations department as a Project Coordinator.
Added 2 hours ago
AF
Child Development Specialist
Allies for Every Child
Montreal, QC · Urban agglomeration of Montreal, QC
- Full-time
…a critical role in client and Provider recruitment, ongoing training, health/safety monitoring, comprehensive family services and lesson plan…
Added 2 hours ago
OI
Continuing Care Assistant (CCA) Program Manager
Oxford International
Halifax, NS
- $100,000 to $800,000 CAD / year
- Full-time
Along with the managerial team you will supervise (Practicum Placement Coordinator, Program Advisor, and Lead Instructor), you will oversee all aspects of program operations, including…
Added 2 hours ago
BB
Project Coordinator
BA Blacktop Group of Companies
Cranbrook, BC
- Full-time
Coquitlam Ridge Constructors is currently seeking a team-oriented, self-motivated, and dedicated individual to join our Operations department as a Project Coordinator.
Added 3 hours ago
AH
Registered Nurse - Transition Coordinator
Alberta Health Services
Brooks, AB
- Part-time
…position offers that balance. As a Registered Nurse - Transition Coordinator, you’ll support patients and families as they navigate important care decisions, drawing on information from…
Added 3 hours ago
AH
Personal Support Coordinator
Alberta Health Services
Elk Point, AB
- Part-time
The Elk Point Healthcare Centre has an opportunity for a passionate Personal Support Coordinator (PSC) dedicated to patient- and family-centered care. This role will be an integral part of…
Added 3 hours ago
AH
Registered Nurse - Transition Coordinator
Alberta Health Services
St. Albert, AB
- Part-time
…system, and this position offers that balance. As a Transition Coordinator, you’ll support patients and families as they navigate important care decisions, drawing on information from…
Added 4 hours ago
Field Operations Coordinator
Amrize
Coquitlam, BC
Join Amrize as a Field Operations Coordinator and help construct whats next. If you're ready to put your skills to work on projects that matter - and build a career with a company that’s…
Added 7 hours ago
OL
Education Coordinator
Oxford Learning Stoney Creek
Burlington, ON
- Full-time
…Burlington South is looking for a dynamic and motivated Education Coordinator to help students find their way to a better school…
Added 7 hours ago
Clinical Resource Nurse - Charge Nurse
Winnipeg Regional Health Authority
Neepawa, MB
Under the general supervision of the Client Care Coordinator and/or Care Team Manager, and while demonstrating a commitment to the vision, mission, values and strategic priorities of…
Added 7 hours ago
Volunteer Coordinator
Winnipeg Regional Health Authority
MB · To Be Determined, MB
Reporting to the Regional Coordinator - Volunteer Services, the Coordinator - Volunteer Services is responsible for the delivery of quality volunteer services within Prairie Mountain Health…
Added 7 hours ago
Clerk III - Volunteer Services
Winnipeg Regional Health Authority
Brandon, MB
…Volunteer Services program. Directly responsible to the Regional Coordinator of Volunteer Services for the day-to-day operation and coordination of the Volunteer Program within Prairie…
Added 7 hours ago
Clinical Resource Nurse - Charge Nurse
Winnipeg Regional Health Authority
Dauphin, MB
Under the general supervision of the Client Care Coordinator and/or Care Team Manager, and while demonstrating a commitment to the vision, mission, values and strategic priorities of…
Added 7 hours ago
Nurse 2 - CIVP
Winnipeg Regional Health Authority
Winnipeg, MB
Reporting to the Manager, Health Services and under the supervision of the Nursing Resource Coordinator, the Registered Nurse Home Care - CIVP provides nursing care to clients in the…

Closed listing

McGill University

Conferences & Special Events Coordinator

Montreal, QC, Canada
Bronfman Building, Canada

Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Job type: Full-time
Closing date: Oct 5, 2026
Experience: DEP - Secretarial Studies 3 Years Related Experience / DEP - Office Systems
Posting language: English
Posted: Sep 23, 2026

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Original job description

Archived listing. The details below describe a past opening.

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.

If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

Position Summary:
Under the direction of the immediate supervisor, the incumbent coordinates and organizes details for events such as conferences, seminars, workshops, and reunions. They assign, distribute, and verify the work of others while also contributing to their training. The incumbent liaises with clients to determine requirements, coordinates all logistical arrangements, and ensures the smooth execution of events. They maintain accurate records and inventories, monitor and administer operating fund or accounts, and propose ideas to improve efficiency and support future events. Additionally, they collaborate and provide support to other internal teams involved in event planning and delivery.

Major Duties and Responsibilities:

- Coordination of logistics for events such as conferences, seminars, workshops, receptions and reunions. Organizes lunches, internal events and student-centered activities as needed. Assists in creating and updating event timelines to track all details for events ensuring deliverables are completed in a timely manner. Facilitate the synergy of the programs by maximizing economies of scale in the purchase of supplies and services for events and activities.
- Liaises with clients as needed to determine requirements and discuss arrangements. Coordinates all arrangements such as locations, setups, cleanliness, post-event cleanup and room resets, audio-visual materials, seating, food and bar service, including alcohol permits, and equipment rentals. Completes all room booking requests for event and meeting spaces based on faculty priorities. Advises supervisor of all event booking requests requiring event logistics meetings with clients. Meets with event organizers to discuss upcoming events, educate on McGill policies as needed (alcohol permits, weekend bookings), and book appropriate spaces.
- Act as resource person providing information to event organizers on the McGill Office of Sustainability model for sustainability certification. Ensure that event organizers are aware of services provided by Marketing and Communication team, including promotion, branded elements and merchandise.
- Tracks attendance and maintains records of events including number of attendees, quantity of food and alcohol ordered versus quantities consumed. Verifies, arranges, reviews data and presents to supervisor and clients.
- Monitors budgets and reports on expenses. Takes measures to cut costs for events using cost-effective suppliers.
- Recruits and organizes volunteers for certain events, liaising with Student Associations as needed.
- Assist with training for Hospitality Assistants. Monitor their task completion and report issues to supervisor
- Attends assigned events to monitor arrangements and ensures smooth execution of planned activities. Liaises with facilities personnel and suppliers of contracted services. Solves problems that arise during events. Liaises with appropriate units regarding security services and safety regulations.
- Maintains an inventory of materials and supplies appropriate to the activities and events. Places orders to replenish stock:
- Places stationary orders, ensuring purchases remain within allotted budget; coordinate deliveries and distribute stock.
- Places coffee orders, monitors, and reconciles coffee budget, coordinate deliveries and distribute stock;
- Maintains central events supplies inventory, including alcohol and decorations. Regularly maintains, monitors and replenishes inventory.
- Schedules meetings, contacts participants and books meeting rooms. Assists with preparation of agenda. Attends meetings, takes minutes, and follows up on decisions within area of responsibility.
- Creates purchase requisitions, coordinates deliveries and ensures invoices are paid in a timely manner.
- Reports to immediate supervisor and upper management as requested with regards to financial elements, profitability, sustainability, and success of events, making suggestions for future activities.
- Other duties as assigned.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

Other Qualifying Skills and/or Abilities:
Proven event planning experience required. Demonstrated organizational skills, and ability to multi-task. Ability to clearly transmit and receive information as well as good interpersonal skills for communicating with students, faculty members and departmental administrators and other institutions. Proven ability to provide excellent customer service. Accuracy, attention to detail, resourcefulness, ability to prioritize and meet multiple deadlines. Proven ability to draft correspondence, to proofread text and edit documents. Able to work independently and as part of a team. Ability to work and troubleshoot in a PC environment using word-processing, spreadsheets and presentation software, Adobe PDF, HTML and database packages; Banner, Minerva, McGill Marketplace. English and French, spoken and written.

As one of Montreal's Top Employers, here is what we offer:

Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
Competitive vacation policy
Two (2) personal days
Two (2) floating holidays
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
Paid time off over the December holiday period
Tuition waiver for regular employees and their dependents
Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #4 (qualifier) on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

Minimum Education and Experience:

DEP - Secretarial Studies 3 Years Related Experience / DEP - Office Systems

Hourly Salary:

(MUNACA Level F) $29.42 - $36.46

Hours per Week:

33.75 (Full time)

Supervisor:

Sustainability and Events Supervisor

Position End Date (If applicable):

Deadline to Apply:

2026-10-04

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

About employer

More about this job

Responsibilities

The incumbent coordinates and organizes logistics for various events including conferences, seminars, and workshops while managing budgets and inventories. They also provide support to internal teams, train hospitality assistants, and ensure the smooth execution of all planned activities.

Requirements

Candidates must have a DEP in Secretarial Studies or Office Systems and at least 3 years of related experience. Proficiency in both English and French, along with strong organizational and communication skills, is required.

Skills

Event planning
Logistics coordination
Budget monitoring
Customer service
Interpersonal skills
Organizational skills
Problem solving
Inventory management
Time management
Communication
Proofreading
Data entry
Microsoft office
Adobe pdf
Html
Database management

Benefits

Health insurance
Dental insurance
Life insurance
Tax free savings account
Competitive vacation policy
Personal days
Floating holidays
Summer fridays
Paid time off over the december holiday period
Tuition waiver

Visa sponsorship

Not detected in the job text

Keywords

Event planning
Logistics
Budgeting
Inventory management
Customer service
Sustainability certification
Banner
Minerva
McGill marketplace
HTML
Adobe PDF
Office systems
Secretarial studies
Hospitality
Procurement
Event coordination
Volunteer management
Financial reporting
Administrative support
Policy compliance

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