Find work in Canada.

322,380 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 6 mins ago
Groups - Représentant(e) bilingue des ventes de groupes/ Group Sales Representative (Contract term)
Sunwing
Laval, QC
Contract
As a Bilingual Group Sales Representative, you will generate new sales through excellent customer service, strong relationship-building, customer loyalty development, product knowledge, and…
Added 6 mins ago
Account Representative II (Events - Canada)
SME
Markham, ON
Full-time
…tradeshows, events, media, sponsorship, and advertising. The Account Representative II will prospect new accounts and renew current accounts…
Added 8 mins ago
Inside Sales Representative
Xerox
Saint John, NB
…From the office to industrial environments, our differentiated business and technology offerings and financial services are essential workplace technology solutions that drive success for…
Added 8 mins ago
Delivery Account Operations Associate - Site Lead
Xerox
Valcourt, QC
…From the office to industrial environments, our differentiated business and technology offerings and financial services are essential workplace technology solutions that drive success for…
Added 8 mins ago
Associate Representative - Customer Service
EECOL
The Pas, MB
Full-time
When you join EECOL, you become part of a global leader in business-to-business distribution, logistics services and supply chain management solutions. We take pride in having an inclusive…
Added 8 mins ago
Gatorade Field Sales Representative - Montreal and South shore
PepsiCo
Montreal, QC · Saint-Laurent, QC
Full-time
The Gatorade DWD business is a key commercial channel for PepsiCo Beverages Canada, designed to drive incremental growth and strengthen the Gatorade brand engagement with retails where…
Added 8 mins ago
Gatorade Field Sales Representative - Quebec and region
PepsiCo
Montreal, QC · QC · Saint-Laurent, QC
Full-time
The Gatorade DWD business is a key commercial channel for PepsiCo Beverages Canada, designed to drive incremental growth and strengthen the Gatorade brand engagement with retails where…
Added 8 mins ago
Client Service Representative
CIBC
Chatham-Kent, ON
Part-time
As a member of the Personal and Business Banking Team, you’ll use your expertise in financial services products and customer service to help clients as they manage their day-to-day banking…
Added 8 mins ago
Data Clerk - Registration/Scheduling
Nova Scotia Health and IWK Health
NS · Guysborough Co., Nova
Graduate of a business, office information technology, medical office assistant, secretarial course or equivalent combination of education and experience.
Added 22 mins ago
Corporate Functions and Compliance Auditor
Societe Generale
Montreal, QC
Full-time
…62 countries around the world. We have been supporting the development of our economies for more than 160 years by providing our corporate, institutional and individual clients with a broad…
Added 22 mins ago
IT Auditor
Societe Generale
Montreal, QC
Full-time
…62 countries around the world. We have been supporting the development of our economies for more than 160 years by providing our corporate, institutional and individual clients with a broad…
Added 24 mins ago
Registered Pharmacy Technician
Cencora
AB · Edmonton, Alberta
Full-time
This role is in support of Cencora’s patient and provider support and pharma commercialization services in Canada marketed through our Innomar Strategies business.
Added 35 mins ago
CEO and Chief Librarian
Town of Bracebridge
Bracebridge, ON
$130,020.8 to $152,115.6 CAD / year
Full-time
…Treasurer functions. In addition, this role will act as the primary representative to the community, community organizations, media, municipal administration and other levels of government…
Added 35 mins ago
Chef(fe), PSP (Temporaire 18 mois) | PSP Manager (Temporary 18 months)
Sandoz Canada
Longueuil, QC · Saint-Hubert, QC
Full-time
Added 35 mins ago
Security Concierge
FirstService Residential Canada
Toronto, ON
Full-time
High school diploma or equivalent preferred. Completion of College level courses with concentration in Business/Hospitality or Police/Security Foundations would be an asset.
Added 35 mins ago
Business Analyst - IT V
Robertson & Company Ltd.
Toronto, ON
Contract
This includes development of a fund operational playbook and aligning accountabilities with the various functions within the business unit
Added 37 mins ago
Security Concierge
FirstService Residential Canada
Hamilton, ON
Full-time
High school diploma or equivalent preferred. Completion of College level courses with concentration in Business/Hospitality or Police/Security Foundations would be an asset.
Added 38 mins ago
Labour Relations Specialist
Optima Living
Edmonton, AB
…partner closely with operational leaders to provide practical, business-focused solutions while fostering respectful and productive union-management…
Added 38 mins ago
Account Executive (Sales Representative)
Vestis Uniforms and Workplace Supplies | Canadian Linen & Uniform Service | Québec Linge Service D’Uniformes
Victoria, BC
…rapidly growing outside sales team working together to secure new business and increase market share. While uniform sales will be the primary focus of the AE, they will also sell linens and…
Added 38 mins ago
Business Development Representative
Journey Capital
Montreal, QC
Full-time
The Business Development Representative will work closely with our Sales Team and report to the Sales Director. You will be responsible for building our client portfolio by promoting the…
Added 53 mins ago
Documentation Technician
McGill University
Sherbrooke, QC
Full-time
McGill Librairies (Collection Services - Collection Development)
Added 1 hour ago
Business Analyst
City of Winnipeg
Winnipeg, MB
Full-time
The Business Analyst leads the analysis and conceptual design of the solution, documenting business processes and business requirements, functional specifications, user experience,…
Added 1 hour ago
Sales Development (SDR) Manager
Quadient
Markham, ON
$90,000 to $130,000 CAD / year
Full-time
…automation processes. Our success in delivering innovation and business growth is inspired by the connections our diverse teams create every day, with our clients and each other. It’s these…
Added 1 hour ago
Investment Banking Associate - Origination
Canaccord Genuity Group Inc.
Toronto, ON
Full-time
…this group play a key role in supporting the identification, development and execution of new business opportunities across corporate finance, mergers and acquisitions, debt capital…
Added 1 hour ago
E-Commerce Lead
Pierre Fabre Laboratories
Brossard, QC · Canada - Brossard
Full-time
Build and negotiate eJBPs (joint business plans) with top e-retailers, ensuring:

McGill University

Documentation Technician

Sherbrooke, QC, Canada

Job type: Full-time
Apply by: Oct 17, 2026
Experience: DEC III - Documentation and Library Systems 4 Years Related Experience /
Posting language: English
Posted: Oct 1, 2026

Apply About employer

Applications open in a new tab.

Original job description

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.

If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

Hiring Unit:

McGill Librairies (Collection Services - Collection Development)

Position Summary:

Under the supervision of the Manager, Collection Development, the Documentation Technician, supports the acquisition and processing of library materials across all formats. Ensures that materials are acquired efficiently and according to the institution rules and policies and are accurately recorded in library systems, and made available to users in a timely manner.

Major Duties and Responsibilities:

Maintains accurate, well-organized records of all acquisitions-related transactions, including purchase orders, invoices, payment confirmations, and vendor correspondence, ensuring transparency, traceability, and compliance with library procurement procedures.

Reviews and verifies invoice details in the Libraries’ acquisitions system (WMS), ensuring accurate data entry and alignment with order records to support timely and error-free payment processing.

Performs detailed accounting checks on invoice amounts, currency conversions, taxes, discounts, and shipping charges to ensure financial accuracy prior to approval.

Searches for, and verifies, book and journal bibliographic information using a variety of sources.

Transmits the invoice feed to Banner Accounting on a bi-weekly schedule, ensuring timely and accurate financial reporting.

Initiates and maintains vendor records by requesting new vendor codes in Banner and updating supplier information in the Libraries’ acquisitions system, in compliance with institutional procurement policies.

Conducts tax verification and compliance checks on all payable transactions, ensuring adherence to applicable tax regulations.

Reconciles PCard transactions, verifying supporting documentation and ensuring compliance with institutional purchasing guidelines.

Uploads all Procurement documents to Minerva, facilitating timely processing and payment of invoices.

Prepares and submits documentation for wire and bank transfers, entering payment details accurately in the Libraries’ acquisitions system and coordinating with relevant departments.

Performs regular account reconciliation for assigned funds, ensuring expenditures align with budget allocations and identifying discrepancies for follow-up.

Monitors outstanding encumbrances, open purchase orders, and unprocessed invoices to support accurate budgeting and financial forecasting.

Supports fiscal year-end and year-start financial activities, including accruals, budget rollovers, invoice cutoffs, and reconciliation tasks.

Reviews and responds to inquiries received through shared departmental inboxes, processes purchase requests, and maintains communications with vendors.

Provides cross-functional support during peak operational periods, such as assisting with course reserves or other departmental priorities.

Liaises with internal stakeholders and external vendors to resolve discrepancies, ensure timely payments, and maintain positive supplier relationships.

Ensures compliance with university procurement and financial policies, contributing to audit readiness and operational efficiency.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

Other Qualifying Skills and/or Abilities:

DEC (Documentation and Library Systems, Library Technician diploma) or equivalent experience required. Diploma or coursework in Office Administration, Accounting, Business Administration, or Procurement is an asset. A combination of education and relevant experience may be considered. Training or certification related to financial processing, bookkeeping, or records management is an asset. Ability to maintain a high level of accuracy and attention to detail in all financial and acquisitions-related tasks. Must meet deadlines consistently while managing multiple requests in a fast-paced, high-volume environment. Strong experience working with financial systems, acquisitions platforms, or procurement workflows (e.g., WMS, Banner, Minerva, Crystal Report).Proven ability to reconcile accounts, verify financial information, and identify discrepancies quickly and effectively. Must be able to communicate clearly and professionally with vendors, internal departments, and colleagues to resolve issues. Strong grasp of basic accounting principles, tax compliance, and procurement procedures. Familiarity with bibliographic records is an asset. Experience with vendor platforms or e-resource ordering tools is an asset. Fluency in both French and English, spoken and written, is required, and proficiency in additional languages is a plus. McGill University is an English-language university where day to day duties may require English communication both verbally and in writing.

As one of Montreal's Top Employers, here is what we offer:

Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
Competitive vacation policy
Two (2) personal days
Two (2) floating holidays
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
Paid time off over the December holiday period
Tuition waiver for regular employees and their dependents
Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (3) on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

Minimum Education and Experience:

DEC III - Documentation and Library Systems 4 Years Related Experience /

Hourly Salary:

(MUNACA Level G) $31.19 - $38.65

Hours per Week:

35 (Full time)

Supervisor:

Collection Development Manager

Position End Date (If applicable):

Deadline to Apply:

2026-10-16

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

Apply About employer

More about this job

Responsibilities

The Documentation Technician supports the acquisition and processing of library materials by maintaining accurate financial records and ensuring compliance with procurement policies. They also manage vendor records, reconcile accounts, and facilitate timely payment processing within library systems.

Requirements

Candidates must possess a DEC in Documentation and Library Systems or equivalent experience, with at least 4 years of related experience. Proficiency in financial systems, strong attention to detail, and fluency in both English and French are required.

Skills

Financial processing
Bookkeeping
Records management
Procurement procedures
Data entry
Account reconciliation
Bibliographic verification
Vendor management
Tax compliance
WMS
Banner
Minerva
Attention to detail
Communication
Financial reporting

Benefits

Health insurance
Dental insurance
Life insurance
Tax Free Savings Account
Competitive vacation policy
Personal days
Floating holidays
Summer Fridays
Paid time off over December holiday period
Tuition waiver

Visa sponsorship

Not detected in the job text

Keywords

Documentation Technician
Library Services
Acquisitions
Procurement
Financial Reporting
WMS
Banner
Minerva
Crystal Report
Bookkeeping
Records Management
Tax Compliance
Vendor Relations
Account Reconciliation
Bibliographic Records
E-resource Ordering
Budgeting
Financial Forecasting
Invoicing
Purchase Orders
Procurement Policies
Audit Readiness
Data Entry
Library Technician
Office Administration
Business Administration

Report this job