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McGill University

Event Organizer

Montreal, QC, Canada
Bronfman Building, Canada

Part-time

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Job details

Job type: Part-time
Apply by: Oct 10, 2026
Experience: High School Diploma 2 Years Related Experience
Posting language: English
Posted: Oct 5, 2026

Original job description

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.

If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

Hiring Unit:
Desautels

Position Summary:
Coordinate and support alumni events (lectures, receptions, reunions, dinners) including logistics, registration, attendee/vendor tracking, onsite troubleshooting, communications, basic budget monitoring, and vendor/venue research. Provide customer service for registrants, prepare event materials, maintain supplies and records, and ensure accessibility and data/financial compliance.

Other Qualifying Skills and/or Abilities
Ability to work autonomously and as part of a team. Ability to take initiative. Client focused and service oriented with a proven ability to work with people at all levels and deal effectively and diplomatically with delicate situations. Experience with conference/event coordination. Demonstrated organizational skills and proficiency in prioritizing and meeting weekly and monthly deadlines. Proven ability to draft, proof read and edit texts or documents using appropriate spelling, grammar and punctuation. Demonstrated ability to multitask with strong attention to detail and demonstrated ability to transmit and receive information accurately.

Proficiency in a PC environment using word processing software, spreadsheets, database and presentation software and ability to use email as well as Minerva.

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

Minimum Education and Experience:

High School Diploma 2 Years Related Experience

Hourly Salary:

(AMUSE C) $30.00

Estimated Number of Work Hours per Week:

30 (Part time)

Position Start Date:

2026-10-12

Position End Date:

2026-11-13

Deadline to Apply:

2026-10-09

This position is covered by the AMUSE collective agreement.

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

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More about this job

Responsibilities

Coordinate and support various alumni events including logistics, registration, and vendor tracking. Provide customer service for registrants while ensuring data and financial compliance.

Requirements

Requires a high school diploma and at least two years of related experience in event coordination. Candidates must possess strong organizational skills, proficiency in office software, and the ability to work effectively in a team environment.

Skills

Event coordination
Logistics management
Customer service
Budget monitoring
Vendor management
Data tracking
Communication
Multitasking
Attention to detail
Proofreading
Database management
Spreadsheet software
Presentation software
Diplomacy
Time management

Visa sponsorship

Not detected in the job text

Keywords

Event Organizer
Alumni Events
Logistics
Registration
Vendor Tracking
Budget Monitoring
Customer Service
Data Compliance
Financial Compliance
Word Processing
Spreadsheets
Database
Presentation Software
Minerva
Administrative Support
Event Coordination

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