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McGill University

Frosh Support Specialist

Brown Student Serv., Canada

Part-time

Apply on mcgill.wd3.myworkdayjobs.com About employer

Applications open in a new tab.

Job details

Job type: Part-time
Apply by: Dec 3, 2026
Experience: High School Diploma 2 Years Related Experience
Posting language: English
Posted: Nov 11, 2026

Original job description

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.

If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

OPEN TO MCGILL STUDENTS ONLY

Hiring Unit:

Campus Life & Engagement (CL&E)

Campus Life & Engagement (CL&E) supports all McGill students by connecting them to resources and creating meaningful opportunities for involvement. They guide students in navigating the McGill student experience through orientation and transition programming and by providing student life opportunities across campus for students to develop their interests and skills.

Position Summary:

Open to McGill Students returning to campus in Fall 2027, the Frosh Support Specialist, working in close collaboration with the Frosh Development Specialist, acts as a liaison and organizer to advance the goals of creating an inclusive, safe, and sustainable Frosh experience for new students. These goals are part of a larger effort to enhance the new student experience and to facilitate their transition and integration at McGill University. The incumbent assists student societies in their respective operations as well as in their collaborative efforts with the University administration for an effective and safe Frosh. This position’s portfolio has a special focus on the development of training in collaboration with University stakeholders that prioritize knowledge of consent, harm reduction, and anti-oppression amongst all parties involved in Frosh, as well as on the logistics of training and Frosh program delivery.

Major Duties and Responsibilities:

Under the supervision of the Associate Director, New Student Experience, and in collaboration with staff at the Office of Dean of Students and other campus partners, the incumbent has the following responsibilities:

Updating and following up on Frosh project planning, timeline, and tasks
Assessing the ongoing needs of stakeholders and determining priorities in the development of Frosh support and training
Fostering relationships with university stakeholders for the planning and delivery of training
Collaborating with university stakeholders, staff, students, and project stakeholders on the preparation, planning, coordination and evaluation of various trainings for both Frosh staff, Frosh leaders, and Froshies in tight collaboration with the Training Review Committee, and helping to ensure smooth delivery of training
Facilitating the logistical support (e.g., room booking), and coordination, including frosh registration work processes, in collaboration with faculty and non-faculty Froshes
Assisting the Frosh Development Specialist in following up on signature of agreement(s) with student societies in a timely manner
Collaborating with student societies and other stakeholders to ensure timely communication of Frosh events to incoming students
Organizing a debriefing by mid-September 2027 with organizers of faculty and non-faculty Frosh events
Attending monthly Orientation Planning Group meetings to provide updates on Frosh planning to members.
Attending monthly Frosh Planning Group meetings with university stakeholders including CL&E and Office of Dean of Students and ensuring that any issues pertaining to delivering a safe and inclusive Frosh are brought to the Group’s attention.
Attending regular Internal Organization Committee (IOC) meetings with representatives from student societies
Assisting the Frosh Development Specialist in ensuring the confidential handling of student data and removal of said data from registration platform after Frosh
Preparing a short report due by the end of this contract focussing on key data points (Frosh registration; staff, coordinator, and leader numbers), lessons learned, recommendations and suggested modifications to tools, approaches and timeline
Other emergent duties, as required

Other Qualifying Skills and/or Abilities

Current student of McGill University and returning to study at McGill in Fall 2027 (required)
Experience working in and with student organizations, especially student government
Experience designing and delivering programs to a variety of audiences using various mediums, including online and in-person
Experience working in higher education (particularly in student life), as student staff or full-time staff
Knowledge of French and English: McGill University is an English-language university where day-to-day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 - Fluent (spoken) and 3 - Advanced (written) on a scale of 0-4

Education and Experience

The candidate for this position possesses the following:

Experience planning and coordinating Orientation/Frosh events, as well as other events
Demonstrated ability to establish and maintain meaningful partnerships with multiple stakeholders
Ability to work independently and as a member of a team in an environment of high volume and potentially competing priorities
Experience in developing and delivery of training materials would be an asset.
Demonstrated understanding of a student-centered, developmental, multi-culturally sensitive approach
Demonstrated ability to collect and analyze data and prepare written reports for various audiences in a variety of formats
Excellent oral and written communication skills
Good judgment, self-motivation, and flexibility
Familiarity with online/web-based content management systems
Ability to adapt to new and emerging technologies

Employment Learning Outcomes:

As a Program Assistant, you will have the opportunity to learn and/or develop skills in the following areas:

Knowledge of the first-year transition requirements
Project management and event planning skills
Student Development
Build strong working relationships with project collaborators
Systems Thinking
Peer Programs & Peer Support
Student affairs/student life

Number of hours per week : 10 hrs/week from Feb 1 – April 30, 2027; 33.75 hrs/week from May - August 2027; 10 hrs/week from September 1 to 30, 2027.

Anticipated Started Date: February 1, 2027

Posting Information:

Please submit your cover letter (mandatory, explaining why you are a suitable candidate), C.V., and work study approval letter (if applicable)

Deadline to apply: December 2, 2026

Minimum Education and Experience:

High School Diploma 2 Years Related Experience

Hourly Salary:

(AMUSE C) $18.00

Estimated Number of Work Hours per Week:

10 (Part time)

Position Start Date:

2026-11-11

Position End Date:

2027-09-30

Deadline to Apply:

This position is covered by the AMUSE collective agreement.

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

Apply on mcgill.wd3.myworkdayjobs.com About employer

More about this job

Responsibilities

The Frosh Support Specialist acts as a liaison to organize an inclusive and safe orientation experience for new students. Responsibilities include coordinating training, managing logistics, and collaborating with student societies and university stakeholders.

Requirements

Candidates must be current McGill University students returning in Fall 2027 with at least two years of related experience. Strong communication skills and experience in student organizations or event planning are required.

Skills

Project management
Event planning
Student development
Training development
Data analysis
Stakeholder management
Communication
Logistics coordination
Harm reduction
Anti-oppression
Consent education
Report writing
Teamwork
Time management
Content management systems

Visa sponsorship

Not detected in the job text

Keywords

Frosh
Orientation
Student life
Project planning
Training delivery
Consent
Harm reduction
Anti-oppression
Logistics
Data management
Student societies
Event coordination
Higher education
McGill University
Stakeholder engagement
Reporting
Registration
Student experience
Transition programming
Collaboration

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Work requirements

Jobs in Canada