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McGill University

Grants & Agreements Officer

Victoria, BC, Canada
James Admin. Bldg., Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 20, 2026
Experience: Bachelor's Degree 3 Years Related Experience /
Posting language: English
Posted: Nov 5, 2026

Original job description

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.

If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

Position Summary:

Under the direction of the Associate Director, Grants and Agreements, the Grants and Agreements Officer is responsible for the management and execution of large competitions and high-volume funding opportunities offered through federal, provincial, and international research sponsored programs, including high-value awards at the University. The Grants and Agreements Officer acts as a subject matter expert on these funding opportunities and advises the McGill research community on how to maximize the research funding potential from a range of sponsors (agencies, foundations, etc.). The Grants and Agreements Officer is also responsible for the drafting, review, and negotiation of agreements and contracts as they relate to research projects within assigned areas/sectors of responsibility.

Primary Responsibilities:

Oversee and implement grants and agreements management processes of high-volume external research programs (e.g. provincial, federal, international) to ensure delivery of funding programs to researchers across campus.
Acts as a resource person and subject matter expert to the McGill research community on sponsors’ policies, procedures, and guidelines for funding proposals and applications. Provide outstanding customer service by assisting and advising researchers during both the pre-award and post-award project phases.
Provide information and guidance to researchers on existing or potential large and/or collaborative funding opportunities within assigned areas or sectors of responsibility.
Organize and participate in outreach sessions to promote funding opportunities and provide expert advice on grant application processes. .
Act as the primary contact for liaison among all stakeholders in relation to funding opportunities. Establish and plan a framework for the successful completion of application processes by meeting milestones and engaging all stakeholder groups.
Design, review, and negotiate agreements and documents related to proposals and research collaborations. Identify and mitigate risk issues, articulate alternatives, and recommend solutions to McGill researchers.
Develop working relationships with university stakeholders, granting agencies, and foundations. Build partnerships and negotiate with other universities, and non-profit organizations as related to collaborative applications within the assigned areas or sectors of responsibility.
Assess and obtain approval for internal resources to support collaborative projects.
Facilitate the post-award management process with external sponsors and internally at McGill. Work with the Awards Management team regarding post-award issues. As required, communicate with partners to ensure the proper management of awarded and committed funds.
As necessary, assume responsibility for planning, developing, editing, and disseminating project reports, presentations, and other project information and communications.
Provide activity and other special reports as well as analysis within the assigned areas or sectors of responsibility to the supervising Associate Director and/or the Senior Grants and Agreements Officer on a regular basis.
Assume other responsibilities or tasks related to the support of research activities by academic staff, as assigned by the Associate Director.

Other Qualifying Skills And/Or Abilities:

Five years of related experience (preferably at a large, research-intensive university).
Experience in reviewing and negotiating contracts and agreements.
Expert knowledge in provincial, federal, and/or international major funding opportunities and collaborative projects.
Demonstrated ability to work independently and in a team environment.
Proven ability to work and achieve objectives within a complex policy and procedural framework.
Excellent communication skills (both written and verbal, French and English).
McGill University is an English-language university where day to day duties may require English communication both verbally and in writing.

As one of Montreal's Top Employers, here is what we offer:

Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
Competitive vacation policy
Two (2) personal days
Two (2) floating holidays
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
Paid time off over the December holiday period
Tuition waiver for regular employees and their dependents
Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (4) on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

Minimum Education and Experience:

Bachelor's Degree 3 Years Related Experience /

Annual Salary:

(MPEX Grade 05) $73,470.00 - $91,840.00 - $110,210.00

Job Profile:

MPEX-ADM2B - Research Administration - Professional 2

Hours per Week:

33.75 (Full time)

Supervisor:

Assoc Dir Grants & Agreements

Position End Date (If applicable):

2027-11-30

Deadline to Apply:

2026-11-19

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

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More about this job

Responsibilities

The Grants and Agreements Officer manages high-volume research funding competitions and provides expert guidance to the university research community. They are responsible for drafting, reviewing, and negotiating complex research agreements while ensuring compliance with sponsor policies.

Requirements

Candidates must possess a bachelor's degree and at least five years of relevant experience in research administration or contract negotiation. Expert knowledge of federal, provincial, and international funding frameworks is required, along with strong communication skills.

Skills

Grants management
Contract negotiation
Research administration
Policy analysis
Stakeholder management
Project management
Risk mitigation
Customer service
Financial reporting
Communication
Strategic planning
Partnership development
Budget oversight
Regulatory compliance
Proposal development

Benefits

Health insurance
Dental insurance
Life insurance
Tax free savings account
Competitive vacation policy
Personal days
Floating holidays
Summer fridays
Paid time off over the december holiday period
Tuition waiver
Remote work

Visa sponsorship

Not detected in the job text

Keywords

Grants
Agreements
Research administration
Funding opportunities
Contract negotiation
Compliance
Pre-award
Post-award
Stakeholder liaison
Risk management
Higher education
Research funding
Policy framework
Project reporting
Collaborative research
Grant application
Awards management
University administration
Budget management
Outreach

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