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McGill University

Office Assistant C

Sherbrooke, QC, Canada

Job type: Part-time
Apply by: Oct 1, 2026
Experience: High School Diploma 2 Years Related Experience
Posting language: English
Posted: Sep 21, 2026

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Original job description

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.

If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

Hiring Unit:School of Continuing StudiesPosition Summary:

Under the direction of the immediate supervisor, the incumbent may perform some or all of the listed general administration functions. These functions are of high complexity and the incumbent performs them using general instruction. The incumbent will provide support with the planning and supervision of exams and assist with the coordination of conversation partners, under the direction of the Centre Head and the Program Manager.

Typical Functions:

· Organizing conversation partner schedules according to course needs and availability.

· Monitoring availability, coordinating rotations, and maintaining an efficient calendar.

· Providing logistical and organizational support during the recruitment process of conversation partners.

· Serving as a point of contact and support for active conversation partners.

· Assisting in scheduling exams and creating timetables in accordance with departmental and CCIP guidelines.

· Ensuring strict adherence to established protocols and procedures.

· Providing support for exams to ensure smooth operation and compliance with regulations.

· Updating exams schedule on the CCIP portal and regularly updating related information.

· Opening and closing exam sessions on the CCIP portal, as well as assisting for the test sessions on-site.

· Working closely with the Centre Head for logistical and administrative coordination.

· Assisting with the coordination of teaching activities related to the English for law programming and research activities related to access to justice in general

· The list of functions outlined above is representative and not a complete and detailed list of tasks which may be performed by an incumbent. For example, incumbents may be asked to perform some elements of Office Assistant level “A” and/or “B” in addition to the above listed functions.

Other Qualifying Skills and/or Abilities:

Exceptional organizational skills and ability to multi-task. Proven ability to prioritize and meet deadlines and resolve issues. Proven ability to work autonomously and as part of a team.

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

Minimum Education and Experience:

High School Diploma 2 Years Related Experience

Hourly Salary:

(AMUSE C) $17.17

Estimated Number of Work Hours per Week:

10 (Part time)

Position Start Date:

2026-09-21

Position End Date:

2027-03-01

Deadline to Apply:

2026-09-30

This position is covered by the AMUSE collective agreement.

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected].

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More about this job

Responsibilities

The incumbent will provide administrative support for exam planning, scheduling, and logistics within the School of Continuing Studies. They will also coordinate conversation partner schedules and assist with teaching and research activities.

Requirements

Candidates must possess a High School Diploma and at least two years of related experience. Applicants are required to be authorized to work in Canada and willing to work on-site at the McGill University campus.

Skills

Organizational skills
Multi-tasking
Prioritization
Problem solving
Administrative support
Scheduling
Logistics coordination
Communication
Time management
Teamwork
Autonomy
Data entry

Visa sponsorship

Not detected in the job text

Keywords

Administrative support
Scheduling
Logistics
Exam coordination
Recruitment support
Data management
CCIP portal
English for law
Research activities
Office administration
Time management
Multi-tasking
Communication
Teamwork
Autonomy
Higher education

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