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Added 1 min ago
Office Manager
KIT Recruitment
Toronto, ON · Etobicoke, ON
$55,000 to $65,000 CAD / year
Full-time
Minimum of three years of experience in office management, administration, executive support or a similarly broad operational role.
Added 1 min ago
Senior Data Analyst
Alberta Innovates / InnoTech Alberta
Edmonton, AB
Develop and maintain Power BI dashboards, paginated reports, and semantic models aligned with organizational KPIs, program reporting, and executive decision-making needs.
Added 1 min ago
Data Science Lead
Alberta Innovates / InnoTech Alberta
Edmonton, AB
Contribute to organizational AI literacy through role-based enablement sessions, executive briefings, and a data-science community of practice, in partnership with People/HR and Learning &…
Added 30 mins ago
Continuous Improvement Manager-Workforce Experience
Metro Inc.
Toronto, ON · Etobicoke, ON
Full-time
Synthesize and popularize sometimes complex issues and present conclusions in an executive way.
Added 47 mins ago
Consultant, Forensic Engineering
J.S. Held LLC
Burlington, ON
Full-time
Added 1 hour ago
Consultant, Forensic Engineering
J.S. Held LLC
Burlington, ON
Full-time
Added 1 hour ago
Vice President, Finance & Corporate Development
S.E.M. Construction
London, ON
Full-time
…track record in M&A strategy, execution, and integration. This executive will strengthen our financial foundation and help shape the future of S.E.M. alongside our CEO and leadership team.…
Added 1 hour ago
Global Director of Human Resources
Search Wizards
Ottawa, ON
Full-time
Standardize global talent management practices, including executive onboarding, international mobility, performance management, and workforce planning.
Added 1 hour ago
Manager, Corporate Affairs
Elections Ontario
Toronto, ON · North York, ON
Contract
Collaborate with Executive, providing strategic advice, consultation and analytical services on a broad range of complex issues associated with the ongoing implementation of Elections…
Added 2 hours ago
Intermediate ITAM Governance Analyst / Business Systems Analyst
Insight Global
Toronto, ON
$52 to $57 CAD / hour
Contract
Develop reporting, dashboards, and executive-level presentations
Added 2 hours ago
Director, Health and Wellness
The Vantage Talent Group
Burlington, ON
$110,000 to $135,000 CAD / year
Full-time
Added 2 hours ago
Result of recruitment for the post of "Chief Administrative Officer (Contractual)" advertised on dated 04/04/2025.
MSDSM By IIM Amritsar & IIT Ropar
Brampton, ON · Regional Municipality of Peel, ON
Contract
Added 2 hours ago
September 2027 - Strategy& Value Creation Non-CPA - Full time - Toronto
PwC
Toronto, ON
Full-time
Strong executive presentation and synthesis skills to present our work and findings to our clients
Added 2 hours ago
Senior Policy Advisor
Elections Ontario
Toronto, ON · North York, ON
Full-time
Brief members of the Senior Leadership Team and Executive regularly on the policy portfolio and coordinating key policy decisions.
Added 2 hours ago
Manager, People & Change
KPMG
Calgary, AB
Full-time
Facilitate executive workshops, leadership alignment sessions, stakeholder engagement activities, and transformation planning exercises.
Added 3 hours ago
ACET Administrative Manager
University of Victoria
Victoria, BC
Full-time
…support, office IT needs, governance committee support, and executive support. The Administrative Manager is responsible for supervising, training, and day-to-day management of the ACET…
Added 3 hours ago
Middle/Senior Forward Deployed Engineer (Python, AI)
Urban Ridge Supplies
Toronto, ON
Full-time
For Senior FDEs, independently lead executive discovery, direct pod execution, and take full accountability for engagement outcomes.
Added 3 hours ago
Senior Manager, Client Success – Enterprise
Dialogue
Toronto, ON · Montreal, QC
Building and nurturing strategic relationships with key stakeholders, including C-suite and executive leaders
Added 4 hours ago
Contract Manager, Psych Services
Calian in Space & Technology
Ottawa, ON
Full-time
Added 5 hours ago
Kitchen Supervisor FULLTIME
Sandman Hotel Group
Kamloops, BC
Full-time
Our menu, continuously developed by our Executive Chef, features globally inspired flavors and fresh, high quality ingredients. Our passion for the culinary arts and hospitality is evident…
Added 5 hours ago
BOH Management - Sous Chef
Moxies
Calgary, AB
Full-time
Our menu, continuously developed by our Executive Chef, features globally inspired flavors and fresh, high quality ingredients. Our passion for the culinary arts and hospitality is evident…
Added 5 hours ago
Front of House - Supervisor
Moxies
Calgary, AB
Full-time
Our menu, continuously developed by our Executive Chef, features globally inspired flavors and fresh, high quality ingredients. Our passion for the culinary arts and hospitality is evident…
Added 6 hours ago
Pastry Chef
Aramark Canada
Ottawa, ON
Full-time
…desserts for meal service and catered events. Reporting to the Executive Chef and working in conjunction with the management team on a daily basis, the Pastry Chef oversees all activities…
Added 6 hours ago
Director of Engineering
TAIRC
ON · Regional Municipality of York, ON
Volunteer
Added 6 hours ago
Chef Manager - Hotel & Conference Centre
Aramark Canada
Kingston, ON
Full-time
Aramark is recruiting a skilled Chef Manager to support the Executive Chef at our culinary operations for the Donald Gordon Hotel and Conference Centre located on Queen's University campus…

McGill University

Program Administrator

Montreal, QC, Canada
Bronfman Building, Canada

Job type: Full-time
Apply by: Oct 6, 2026
Experience: DEC III 3 Years Related Experience /
Posting language: English
Posted: Sep 23, 2026

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Original job description

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.

If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

Position Summary:

Reporting to the Program Director for the Executive MBA Program (EMBA), the incumbent will provide administrative and logistics support in the following key areas: admissions, student affairs, module planning, and finance. The successful incumbent should be able to be well-versed with the intricate details of the program’s policies and procedures, and be able to prioritize and manage the different deadlines.

Primary Responsibilities:

Coordinate all academic module logistics, including course materials, faculty communications, evaluations, and offsite delivery.
Connect with module directors, ensuring they are informed, and supported throughout the planning and delivery of their modules and sessions.
Process payments and invoices for both academic staff and suppliers through HEC & McGill systems. Prepare and submit expense reports.
Assist in program orientation, graduation, special events, and end-of-program activities: including planning schedules, preparing materials, coordinating communications, and supervising onsite logistics.
Coordinate space and event booking, including catering, room set-up requirements, AV, and IT.
Coordinate communications including Weekly Newsletters, Sponsors and Family Emails.
Coordinate the grading of all modules including the final paper process for all cohorts, ensuring academic and administrative milestones are met.
Coordinate the admissions process between McGill and HEC, including verification of all application data, creation of participant files, and ensuring compliance with university admissions procedures.
Provide support in logistical planning for Canadian and international offsite modules.
Act as point of contact for certain weekend modules to ensure continuity of program quality and participant support.
Maintain and regularly update the bank of required books, articles, and cases for each course/module using myCourses.
Ensure the consistent application of university policies and procedures from both McGill and HEC Montréal.
Collaborate with cross-functional team members and provide support or training to staff where needed.

Other Qualifying Skills and/or Abilities
Excellent organizational and interpersonal skills as well as a keen sense of observation. Must be participant-focused, service-oriented and able to remain composed in the face of unforeseen issues, and at ease with unexpected changes. Must exhibit tolerance and compassion in stressful situations. Must operate with the utmost discretion, as participants often submit and discuss highly confidential material. Proven analytical, planning, problem-solving and decision-making skills. Demonstrated ability to work under pressure on multiple projects, prioritize and meet strict deadlines with limited supervision. Experience in managing a graduate program in an executive learning environment, including the supervision of staff when necessary. Strong attention to detail. Demonstrated ability to work in a MS Office environment and have experience using Banner SIS. Familiarity with Banner, SharePoint, Limesurvey, and Node XL a plus. Ability to learn new software as required. Knowledge of the functions of the Desautels Faculty of Management and HEC Montréal an asset. Languages: Fluency of French and English (spoken and written). McGill University is an English-language university where day-to-day duties may require English communication both verbally and in writing. A third language (e.g. Spanish) would be an asset.

Minimum Education and Experience:

DEC III 3 Years Related Experience /

Hourly Salary:

(MUNACA Level H) $33.05 - $40.97

Hours per Week:

33.75 (Full time)

Supervisor:

Director EMBA

Position End Date (If applicable):

2027-10-18

Deadline to Apply:

2026-10-05

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

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More about this job

Responsibilities

The Program Administrator provides administrative and logistical support for the Executive MBA program, including admissions, student affairs, and module planning. They are responsible for coordinating academic logistics, processing financial transactions, and managing communications for various program stakeholders.

Requirements

Candidates must have at least three years of related experience and a DEC level of education. Proficiency in both English and French is required, along with strong organizational skills and experience with MS Office and student information systems.

Skills

Administrative support
Logistics coordination
Event planning
Financial processing
Student affairs
Admissions coordination
Communication
Organizational skills
Problem-solving
MS Office
Banner SIS
Data management
Time management
Interpersonal skills
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Program Administrator
Executive MBA
Logistics
Admissions
Student Affairs
Finance
Invoicing
Expense reports
Event management
Banner SIS
MS Office
SharePoint
Limesurvey
Node XL
myCourses
Academic administration
Higher education
Policy compliance
Cross-functional collaboration
Data verification

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