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McGill University

Research Ethics Administrator

Montreal, QC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Oct 20, 2026
Experience: DEC III 3 Years Related Experience /
Posting language: English
Posted: Oct 6, 2026

Original job description

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.

If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

Position Summary:
The Research Ethics Administrator (REA) works alongside the Research Ethics Officer throughout the ethics review process of the clinical research. The REA advises researchers and study coordinators on appropriate practices pertaining to clinical research ethics, manages ethics applications to the MUHC Research Ethics Board (REB) and other relevant ethics boards, and ensures administrative and regulatory compliance for clinical research projects. The REA reviews and edits documents, such as informed consent forms, and makes recommendations to sponsors regarding Quebec and Canadian regulatory requirements. The REA also assists with the flow of all documents that require submission to the REB.

Primary Responsibilities:

Provide effective administrative support for research ethics activities.
Ensure administrative compliance with the practices of McGill University and the McGill University Health Centre, and of industry partners and granting agencies.
Prepare, update, and maintain applicable industry and government regulatory documentation according to Canadian and applicable US standards.
Provide information to researchers and study coordinators on the preparation of ethics applications and liaise with sponsors regarding their policies and practices.
Respond to inquiries on regulatory agencies' rules and regulations, and University policies and procedures.
Implement new policies and new initiatives to support the research program.
Keep abreast of regulations and new developments; inform appropriate staff members accordingly.
Liaise with the MUHC Research Ethics Board, the MNI Magnetic Resonance Research Committee, researchers, study coordinators, and study sponsors in order to coordinate activities and to ensure that there is adequate communication between all parties.
Keep up-to-date on the Quebec government multicentre mechanism, and communicate with other participating research centres to the extent that it requires. Liaise with sponsors and non-MUHC researchers to initiate clinical trials under the multicentre mechanism.
Interface with the NAGANO research ethics platform. Instruct staff members on the relevant features of the platform.
Help to improve Unit efficiency by recommending changes to the Unit's internal procedures, and implementing decisions made by the CRU's senior management team as they relate to the ethics review process.
Create, prepare, and/or modify consent forms, brochures, and advertising for industry and investigator-initiated research projects.
Prepare and make ethics submissions, including initial applications, amendments, safety reports, and updates. Ensure that safety reports are reviewed and signed by researchers in a timely manner.
Undertake special projects as required.
The REA is responsible for the completion of ethics-related projects and tasks that have been delegated to them by the Research Ethics Officer.

Other Qualifying Skills and/or Abilities

Undergraduate degree preferred (B.Sc. or B.A.);
Previous research ethics experience and knowledge of the MSSS ethics framework in clinical trials;
Knowledge of industry sponsored and grant funded clinical trials an asset;
Fully bilingual, English and French;
Attention to details and high organizational skills required;
Proficient in a PC environment, MS Office;
Proven ability to work effectively both independently and in a team-based environment;
Ability to work in a fast-paced environment, to carry out multiple projects within the same period, and to adapt and be flexible to changing circumstances;
Testing will be administered.

As one of Montreal's Top Employers, here is what we offer:

Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
Competitive vacation policy
Two (2) personal days
Two (2) floating holidays
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
Paid time off over the December holiday period
Tuition waiver for regular employees and their dependents
Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

Minimum Education and Experience:

DEC III 3 Years Related Experience /

Hourly Salary:

(MUNACA Level H) $33.05 - $40.97

Hours per Week:

33.75 (Full time)

Supervisor:

Manager, Operations

Position End Date (If applicable):

2027-10-18

Deadline to Apply:

2026-10-20

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

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More about this job

Responsibilities

The Research Ethics Administrator manages ethics applications, ensures regulatory compliance for clinical research, and provides administrative support to the Research Ethics Board. They also act as a liaison between researchers, study coordinators, and sponsors to coordinate ethics-related activities.

Requirements

The position requires an undergraduate degree and at least three years of related experience, including knowledge of the MSSS ethics framework. Candidates must be fully bilingual in English and French and possess strong organizational and PC skills.

Skills

Research ethics
Clinical research
Regulatory compliance
Administrative support
Informed consent
Data management
Communication
Organizational skills
MS Office
Bilingualism
Project coordination
Regulatory documentation
Policy implementation
Liaison
Attention to detail

Benefits

Health insurance
Dental insurance
Life insurance
Tax free savings account
Vacation policy
Personal days
Floating holidays
Summer fridays
Tuition waiver

Visa sponsorship

Not detected in the job text

Keywords

Research Ethics
Clinical Trials
Regulatory Compliance
MUHC
McGill University
NAGANO
Informed Consent
Ethics Board
Administrative Support
MSSS
Multicentre Mechanism
Safety Reports
Granting Agencies
Industry Standards
Project Management
Documentation
Policy Development
Stakeholder Liaison
MS Office
Bilingual

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