Find work in Canada.

483,722 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 6 hours ago
WC
Payroll Administrator
Waterloo Catholic District School Board
Kitchener, ON
- Full-time
…this posting. Aggregate data will be stored anonymously to support improvements to the Board's hiring…
Added 6 hours ago
WC
Expression of Interest - 1.0 FTE - RECE (Registered Early Childhood Educator) at St. John Paul II (K)
Waterloo Catholic District School Board
Kitchener, ON
- Full-time
Collaborate with classroom educators and special education teacher to carry out specialized activities to support learning for students requiring an Individual Education Plan (IEP)
Added 6 hours ago
YR
Elementary Long Term Occasional (LTO) 100% Grade 1 Homeroom
York Region District School Board
Markham, ON
- Full-time
At the York Region District School Board, we can offer you a challenging and rewarding career in public education. We support our teachers in their commitment to ensuring student success.…
Added 6 hours ago
SD
Casual School Meals Centralized Delivery
School District No. 43 (Coquitlam)
Coquitlam, BC
- Full-time
…approximately 4,400 teaching, administrative, managerial and support…
Added 9 hours ago
UO
Program Administrator, Clinical Skills
University of Victoria
Victoria, BC
- Full-time
The Program Administrator, Clinical Skills will provide a variety of administrative and secretarial tasks in support of the unit’s efforts and activities. This includes scheduling,…
Added 14 hours ago
W
HSE Specialist
Worley
AB · Edmonton, AB
- Full-time
…Leveraging extensive experience and AI-enabled delivery, we support customers in navigating complexity as they meet today's needs and transition to more sustainable…
Added 16 hours ago
BC
Senior DB2 DBA
BMO Capital Markets
Toronto, ON
- Full-time
We are looking for a Senior Database Administrator (Db2 z/OS) to join our Mainframe Platform & Application Services team. In this role, you'll help design, optimize, and support the…
Added 17 hours ago
PC
Salesforce Platform Owner
Parkland Corporation
Calgary, AB
- Full-time
Required: Salesforce Certified Administrator and Salesforce Certified Business Analyst.
Added 21 hours ago
HT
A/P Administrator
Husky Technologies
Bolton, ON
- Full-time
…attracted to bold goals, believe in uncompromising honesty, support mutual respect, care about environmental responsibility, have a passion for excellence and a desire to make a positive…
Added 23 hours ago
AC
Administrator
Aston Carter
Calgary, AB
- $19 to $23 CAD / hour
- Contract
Job Description: This Administrator role provides essential on-site administrative support. The position serves as the primary point of contact for site administrative matters, supports…
Added 1 day ago
PV
Temporary part-time (20% - one day per week) Educational Assistant I
Prairie Valley School Division
Kelliher, SK
- Part-time
Work under the direction of the administrator, classroom teacher and student services teacher to promote student engagement in learning and provides academic support as defined by teachers,…
Added 1 day ago
ZP
Servicenow SAM Developer
Zachary Piper Solutions
Andrew, AB
- Full-time
Zachary Piper Solutions is seeking a ServiceNow SAM Developer to support a federal organization focused on modernizing IT Service Management (ITSM), Software Asset Management (SAM), and…
Added 1 day ago
TU
Program Admin Support
The University of British Columbia
Vancouver, BC
- $4,874 to $5,121 CAD / month
- Full-time
CUPE 2950 Salaried - Administrative Support 4 (Gr7)
Added 1 day ago
TU
Department Operations and Undergraduate Programs Assistant
The University of British Columbia
Kelowna, BC
- $4,981 to $5,713 CAD / month
- Full-time
The incumbent will provide student, faculty and financial related administrative support to the Department Head, faculty and staff in the department of Earth and Environmental Sciences…
Added 1 day ago
TU
Student Support Administrative Assistant
The University of British Columbia
Vancouver, BC
- $4,719 to $4,960 CAD / month
- Full-time
…the operations team. The position will provide administrative support to the Undergraduate Program Manager, the Graduate Program Coordinator and the Student Engagement Coordinator. On…
Added 1 day ago
CL
Residence Life Coordinator
Campus Living Centres
Coldstream, BC
- Contract
Liaise and support institutional recruitment efforts with a focus on promoting on-campus living.
Added 1 day ago
BH
Chaplain, Spiritual Care & Activities
Baptist Housing Seniors Living
Maple Ridge, BC
- Part-time
Submit timely reports to the Administrator and Associate Vice President, Spiritual Care, and support program planning and budgets.
Added 1 day ago
EC
Executive Assistant/Office Administrator
Entreflow Consulting Group
Remote, Canada
- Full-time
- Remote
We are looking for a highly passionate and organised administrative professional to support our wonderful team.
Added 1 day ago
Program Administrator
Government of Alberta
AB
As a Program Administrator, reporting to the Manager, Program Design and Delivery, you'll play an important role in delivering programs that help employees feel valued, supported, and…
Added 1 day ago
TC
Engineering Administrator/Coordinator
Tridon Communications
AB · Edmonton, AB
- Full-time
We’re looking for an Engineering Administrator & Coordinator to support our Engineering Department through effective documentation, scheduling, reporting, and project coordination.
Added 1 day ago
M
Property Administrator
Morguard
Toronto, ON
- Full-time
The Property Administrator is primarily responsible for the general administration and oversight of the property and to ensure that a superior level of co-operation, service and support is…
Added 1 day ago
SP
Business Strategy Senior Manager - Canadian Public Sector Experience Services
Salesforce Partner Canada
ON · Ontario, Canada
- Full-time
Strategy Roadmap & Value ModelingDevelop multi-year, strategic roadmaps that prioritize investments and support business objectives.Develop strategic use cases to project the value of…
Added 1 day ago
HT
A/P Administrator
Husky Technologies
Bolton, ON
- Full-time
…attracted to bold goals, believe in uncompromising honesty, support mutual respect, care about environmental responsibility, have a passion for excellence and a desire to make a positive…
Added 1 day ago
Analyst, NGL Commercial Contracts
Inter Pipeline Ltd.
Calgary, AB
The NGL Commercial Contracts Administrator / Coordinator supports the administration, governance and compliance of commercial agreements. This role coordinates contract execution, maintains…
Added 1 day ago
SC
Corporate Services Administrator - Calgary
Servus Credit Union
Calgary, AB
- Full-time
We are hiring for a part-time Corporate Services Administrator for our Corporate Support Services team in Calgary!

Closed listing

McGill University

Secretary

Canada

Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Job type: Full-time
Closing date: Oct 10, 2026
Experience: DEP - Office Systems 3 Years Related Experience / DEP - Secretarial Studies
Posting language: English
Posted: Sep 28, 2026

Similar jobs hiring now

Search current openings

Original job description

Archived listing. The details below describe a past opening.

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.

If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

Faculty of Science

Department of Physics, Trottier Space Institute

1 year contract

Why Join Us?

Join a dynamic research environment supporting the Director of the Trottier Space Institute. This role offers the opportunity to contribute to the smooth operation of a leading research institute while engaging with faculty, students, researchers, and partners from across the McGill community.

Learn more about the Trottier Space Institute.

Position Summary:
The incumbent will provide comprehensive support to the Director and members of the Trottier Space Institute (TSI), including but not limited to coordinating office administration, meetings, events, fellowship processes, and communications, while serving as a primary point of contact for faculty, students, visitors, and external stakeholders. The incumbent will ensure the efficient day-to-day operation of the Institute through effective organization, records management, and administrative support.

Major Duties and Responsibilities:

General Administration

Serve as the first point of contact for visitors or new arrivals to TSI, provide them with a visitor's guide.
Maintain TSI directory, in internal documents and on the website. Update printed directory once a year. Ensure the list of people on the TSI website is up to date, including photos. Update office nameplates.
Serve as front-line administrator/receptionist for the TSI providing information to callers and visitors. Determine reason for call/visit and direct callers/visitors to appropriate TSI member(s).
Serve as the primary contact person for reports of building concerns (e.g., repairs needed, issues with cleanliness, unwanted furniture, mail to previous building occupants). Report issues as appropriate to the Physics Building Director or take other action to remedy issues liaising with appropriate McGill facilities personnel as required. Keep track of reports made to Facilities & follow up on issues. Assist in campaigns to keep TSI building orderly and up-to-date.
Maintain a directory of desk and office assignments, interface with Administrative Officer in the Department of Physics regarding desk assignments. Responsible for office keys in 3550 University.
Schedule TSI faculty meetings and assist the Director in communicating with TSI faculty as needed. Take minutes at TSI faculty meetings and distribute them afterwards.
Assist the Director and Program Administrator with their TSI-related tasks, including scheduling meetings and interfacing with external groups and people.
Maintain a list of events, seminars, etc. that may be of interest to TSI members, and advertise them with posters for seminars and a weekly email to TSI members listing the events of interest in the coming week.
Arrange catering for TSI events, including the daily afternoon tea and refreshments after the TSI seminars. Organize schedule for daily tea responsibilities.
Book rooms for TSI seminars, public lectures, and other events.
Assist TSI members in organizing conferences/workshops: room bookings, catering, registrations, and promotion of events.

Board Meetings

Schedule and assist in the organization of the annual TSI Board meeting, including catering, travel arrangements, etc.
Prepare documents for distribution to board (schedule, list of members, annual report)
Take and distribute minutes.

Fellowships

Assist the TSI Fellowship committee in contacting TSI faculty members to find out which students are eligible, tracking amounts awarded, and liaising with the Graduate Program Coordinators in member departments.
Assist TSI Fellowship committee in advertising postdoc fellowships. Collate and distribute applications to TSI members.
Assist in scheduling TSI Fellowship committee meetings, attend TSI Fellowship committee meetings, take & distribute minutes, and act as a resource person regarding Fellowship policies.
Send out offer letters to Fellowship recipients, deal with inquiries, and other tasks associated with Fellowship awards.

Assistance to Specified Faculty

Assist with processing travel expense reports for guests, invoices, FedEx, scheduling, travel booking, maintaining CVs, general admin.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

Other Qualifying Skills and/or Abilities:

Bilingual; excellent verbal and written communication skills, in both English and French.
Demonstrated experience providing exceptional customer service to a diverse clientele, including academics, students, staff, and external stakeholders.
Demonstrated initiative, organizational skills and excellent attention to detail.
Strong planning, organizational, and time management skills; proven ability to prioritize, multi-task, and meet tight deadlines.
Proven ability to work both independently and collaboratively as part of a team.
Resourceful and adaptable, with the ability to exercise sound judgment and work effectively under pressure.
Effective communication skills (ability to clearly transmit and receive information both in writing and verbally).
Experience with records management and maintaining accurate documentation.
Experience coordinating meetings, scheduling appointments, and managing calendars.
Experience processing financial and administrative transactions, including expense reports, purchase orders, and reimbursements.
Demonstrated proficiency with Microsoft 365 applications, including Word, Excel, Outlook, Teams, and SharePoint. Experience with updating websites.
Familiarity with Workday, Banner, Minerva, MMP, or other administrative information systems is considered an asset.

As one of Montreal's Top Employers, here is what we offer:

Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
Competitive vacation policy
Two (2) personal days
Two (2) floating holidays
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
Paid time off over the December holiday period
Tuition waiver for regular employees and their dependents
Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #4 (qualifier) on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

Minimum Education and Experience:

DEP - Office Systems 3 Years Related Experience / DEP - Secretarial Studies

Hourly Salary:

(MUNACA Level E) $27.75 - $34.40

Hours per Week:

33.75 (Full time)

Supervisor:

Professor

Position End Date (If applicable):

2027-09-24

Deadline to Apply:

2026-10-09

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

About employer

More about this job

Responsibilities

The incumbent will provide comprehensive administrative support to the Director and members of the Trottier Space Institute, including managing office operations, meetings, and events. They will serve as the primary point of contact for faculty, students, and external stakeholders while ensuring efficient daily operations.

Requirements

Candidates must possess a DEP in Office Systems or Secretarial Studies and at least three years of related experience. Proficiency in Microsoft 365 and excellent bilingual communication skills in English and French are required.

Skills

Office administration
Records management
Meeting coordination
Event planning
Customer service
Communication
Time management
Microsoft 365
Financial transaction processing
Expense reporting
Website maintenance
Bilingualism
Attention to detail
Organizational skills
Problem solving

Benefits

Health insurance
Dental insurance
Life insurance
Tax free savings account
Competitive vacation policy
Personal days
Floating holidays
Paid summer fridays
Paid december holiday period
Tuition waiver

Visa sponsorship

Not detected in the job text

Keywords

Office administration
Records management
Meeting coordination
Event planning
Customer service
Microsoft 365
Word
Excel
Outlook
Teams
SharePoint
Expense reports
Purchase orders
Reimbursements
Website maintenance
Workday
Banner
Minerva
MMP
Administrative support
Bilingual
Research environment
Physics
Fellowship administration
Travel booking
Invoicing
Scheduling
Communication
Time management
Organizational skills

Report this job