Find work in Canada.

318,058 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 15 hours ago
Wealth Operations Officer II
TD
Toronto, ON
Full-time
Refer or escalate processing or operational issues as needed based on a solid understanding of the issue, connecting with the appropriate function / partner to facilitate resolution and…
Added 16 hours ago
Wealth Operations Officer II
TD
Toronto, ON
Full-time
Refer or escalate processing or operational issues as needed based on a solid understanding of the issue, connecting with the appropriate function / partner to facilitate resolution and…
Added 17 hours ago
AI COE - Senior Data Scientist
EY
Toronto, ON
…Excellence (COE) within the Office of the Chief Technology Officer at EY Canada. Reporting to the Lead Data Scientist, you will work at the forefront of advanced AI research and…
Added 22 hours ago
Structured Finance Back Office
Societe Generale
Montreal, QC
Full-time
Prepare/review loan forms related to booking of new borrowings, increases, rollovers, pay-downs, commitment reductions, etc., prior to obtaining loan officer approval signatures.
Added 1 day ago
Money Market Settlement & Confirmation Officer
Raise
Toronto, ON
Full-time
We at Raise are hiring a Money Market Settlement & Confirmation Officer for one of our top clients. After establishing themselves as an industry leader, they’re now expanding their team to…
Added 1 day ago
Application Development Analyst, Officer
Citi
Mississauga, ON
Full-time
…credit, corporate and investment banking, securities brokerage, transaction services, and wealth…
Added 2 days ago
Core Operations, Associate 2
State Street
Toronto, ON
Full-time
Reporting to the Officer, Payment Services, this position is responsible for processing payments received manually and electronically into Funds Transfer Systems, as part of an essential…
Added 3 days ago
Secretary
McGill University
Canada
Full-time
Maintain a directory of desk and office assignments, interface with Administrative Officer in the Department of Physics regarding desk assignments. Responsible for office keys in 3550…
Added 3 days ago
Financial Officer
Government of Newfoundland and Labrador
Happy Valley-Goose Bay, NL
$32.42 to $36.11 CAD / hour
Full-time
The primary responsibilities of the Financial Officer includes overseeing compliance of policies and financial controls regarding procurement, operational revenue and expenditures (Accounts…
Added 6 days ago
Private Banking Officer
BMO
Vancouver, BC · FBT
Full-time
Determines client needs and ensures timely and accurate completion of transaction processing.
Added 6 days ago
Private Banking Officer, Sales
BMO
Calgary, AB · CALG
Full-time
Determines client needs and ensures timely and accurate completion of transaction processing.
Added 7 days ago
Money Market Settlement & Confirmation Officer
FP Inc.
Toronto, ON
$20 to $24 CAD / hour
Contract
The Money Market Settlements & Confirmations Officer will manage trade processing, exceptions, discrepancies, and customer service for Money Market trades. A typical day involves…
Added 7 days ago
Money Market Settlement & Confirmation Officer
Procom
Toronto, ON
$22 to $24 CAD / hour
Contract
The Money Market Settlement & Confirmation Officer will manage the trade processing, exception management, discrepancy resolution, and customer service related to money market trades. This…
Added 7 days ago
Accounts Payable Administrator
Robert Half
Toronto, ON
Full-time
Reporting to the Director of Finance, this position will be responsible for processing and reporting accounts payable transactions, managing meeting and expense-related transactions, and…
Added 8 days ago
Agronomist Intern (Spiritwood, SK)
Simplot
Spiritwood, SK
…and ranching, plant sciences, fertilizer manufacturing, food processing, commercial product development, and…
Added 8 days ago
Agronomist Intern (Milden, SK)
Simplot
Milden, SK
…and ranching, plant sciences, fertilizer manufacturing, food processing, commercial product development, and…
Added 8 days ago
Agronomist Intern (Pincher Creek, AB)
Simplot
Pincher Creek, AB
…and ranching, plant sciences, fertilizer manufacturing, food processing, commercial product development, and…
Added 8 days ago
Agronomist Intern (Medstead, SK)
Simplot
Medstead, SK
…and ranching, plant sciences, fertilizer manufacturing, food processing, commercial product development, and…
Added 8 days ago
Agronomist Intern (Meadow Lake, SK)
Simplot
Meadow Lake No. 588, SK · Meadow Lake, SK
…and ranching, plant sciences, fertilizer manufacturing, food processing, commercial product development, and…
Added 8 days ago
Agronomist Intern (Lucky Lake, SK)
Simplot
Lucky Lake, SK
…and ranching, plant sciences, fertilizer manufacturing, food processing, commercial product development, and…
Added 8 days ago
Agronomist Intern (Marengo, SK)
Simplot
Marengo, SK
…and ranching, plant sciences, fertilizer manufacturing, food processing, commercial product development, and…
Added 8 days ago
Agronomist Intern (Chin, AB)
Simplot
AB · Chin, AB
…and ranching, plant sciences, fertilizer manufacturing, food processing, commercial product development, and…
Added 8 days ago
Agronomist Intern (Kindersley, SK)
Simplot
Kindersley, SK
…and ranching, plant sciences, fertilizer manufacturing, food processing, commercial product development, and…
Added 8 days ago
Agronomist Intern (Eatonia, SK)
Simplot
Eatonia, SK
…and ranching, plant sciences, fertilizer manufacturing, food processing, commercial product development, and…
Added 8 days ago
Agronomist Intern (Leader, SK)
Simplot
Leader, SK
…and ranching, plant sciences, fertilizer manufacturing, food processing, commercial product development, and…

McGill University

Secretary

Canada

Job type: Full-time
Apply by: Oct 10, 2026
Experience: DEP - Office Systems 3 Years Related Experience / DEP - Secretarial Studies
Posting language: English
Posted: Sep 28, 2026

Apply About employer

Applications open in a new tab.

Original job description

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.

If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

Faculty of Science

Department of Physics, Trottier Space Institute

1 year contract

Why Join Us?

Join a dynamic research environment supporting the Director of the Trottier Space Institute. This role offers the opportunity to contribute to the smooth operation of a leading research institute while engaging with faculty, students, researchers, and partners from across the McGill community.

Learn more about the Trottier Space Institute.

Position Summary:
The incumbent will provide comprehensive support to the Director and members of the Trottier Space Institute (TSI), including but not limited to coordinating office administration, meetings, events, fellowship processes, and communications, while serving as a primary point of contact for faculty, students, visitors, and external stakeholders. The incumbent will ensure the efficient day-to-day operation of the Institute through effective organization, records management, and administrative support.

Major Duties and Responsibilities:

General Administration

Serve as the first point of contact for visitors or new arrivals to TSI, provide them with a visitor's guide.
Maintain TSI directory, in internal documents and on the website. Update printed directory once a year. Ensure the list of people on the TSI website is up to date, including photos. Update office nameplates.
Serve as front-line administrator/receptionist for the TSI providing information to callers and visitors. Determine reason for call/visit and direct callers/visitors to appropriate TSI member(s).
Serve as the primary contact person for reports of building concerns (e.g., repairs needed, issues with cleanliness, unwanted furniture, mail to previous building occupants). Report issues as appropriate to the Physics Building Director or take other action to remedy issues liaising with appropriate McGill facilities personnel as required. Keep track of reports made to Facilities & follow up on issues. Assist in campaigns to keep TSI building orderly and up-to-date.
Maintain a directory of desk and office assignments, interface with Administrative Officer in the Department of Physics regarding desk assignments. Responsible for office keys in 3550 University.
Schedule TSI faculty meetings and assist the Director in communicating with TSI faculty as needed. Take minutes at TSI faculty meetings and distribute them afterwards.
Assist the Director and Program Administrator with their TSI-related tasks, including scheduling meetings and interfacing with external groups and people.
Maintain a list of events, seminars, etc. that may be of interest to TSI members, and advertise them with posters for seminars and a weekly email to TSI members listing the events of interest in the coming week.
Arrange catering for TSI events, including the daily afternoon tea and refreshments after the TSI seminars. Organize schedule for daily tea responsibilities.
Book rooms for TSI seminars, public lectures, and other events.
Assist TSI members in organizing conferences/workshops: room bookings, catering, registrations, and promotion of events.

Board Meetings

Schedule and assist in the organization of the annual TSI Board meeting, including catering, travel arrangements, etc.
Prepare documents for distribution to board (schedule, list of members, annual report)
Take and distribute minutes.

Fellowships

Assist the TSI Fellowship committee in contacting TSI faculty members to find out which students are eligible, tracking amounts awarded, and liaising with the Graduate Program Coordinators in member departments.
Assist TSI Fellowship committee in advertising postdoc fellowships. Collate and distribute applications to TSI members.
Assist in scheduling TSI Fellowship committee meetings, attend TSI Fellowship committee meetings, take & distribute minutes, and act as a resource person regarding Fellowship policies.
Send out offer letters to Fellowship recipients, deal with inquiries, and other tasks associated with Fellowship awards.

Assistance to Specified Faculty

Assist with processing travel expense reports for guests, invoices, FedEx, scheduling, travel booking, maintaining CVs, general admin.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

Other Qualifying Skills and/or Abilities:

Bilingual; excellent verbal and written communication skills, in both English and French.
Demonstrated experience providing exceptional customer service to a diverse clientele, including academics, students, staff, and external stakeholders.
Demonstrated initiative, organizational skills and excellent attention to detail.
Strong planning, organizational, and time management skills; proven ability to prioritize, multi-task, and meet tight deadlines.
Proven ability to work both independently and collaboratively as part of a team.
Resourceful and adaptable, with the ability to exercise sound judgment and work effectively under pressure.
Effective communication skills (ability to clearly transmit and receive information both in writing and verbally).
Experience with records management and maintaining accurate documentation.
Experience coordinating meetings, scheduling appointments, and managing calendars.
Experience processing financial and administrative transactions, including expense reports, purchase orders, and reimbursements.
Demonstrated proficiency with Microsoft 365 applications, including Word, Excel, Outlook, Teams, and SharePoint. Experience with updating websites.
Familiarity with Workday, Banner, Minerva, MMP, or other administrative information systems is considered an asset.

As one of Montreal's Top Employers, here is what we offer:

Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
Competitive vacation policy
Two (2) personal days
Two (2) floating holidays
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
Paid time off over the December holiday period
Tuition waiver for regular employees and their dependents
Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #4 (qualifier) on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

Minimum Education and Experience:

DEP - Office Systems 3 Years Related Experience / DEP - Secretarial Studies

Hourly Salary:

(MUNACA Level E) $27.75 - $34.40

Hours per Week:

33.75 (Full time)

Supervisor:

Professor

Position End Date (If applicable):

2027-09-24

Deadline to Apply:

2026-10-09

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

Apply About employer

More about this job

Responsibilities

The incumbent will provide comprehensive administrative support to the Director and members of the Trottier Space Institute, including managing office operations, meetings, and events. They will serve as the primary point of contact for faculty, students, and external stakeholders while ensuring efficient daily operations.

Requirements

Candidates must possess a DEP in Office Systems or Secretarial Studies and at least three years of related experience. Proficiency in Microsoft 365 and excellent bilingual communication skills in English and French are required.

Skills

Office administration
Records management
Meeting coordination
Event planning
Customer service
Communication
Time management
Microsoft 365
Financial transaction processing
Expense reporting
Website maintenance
Bilingualism
Attention to detail
Organizational skills
Problem solving

Benefits

Health insurance
Dental insurance
Life insurance
Tax free savings account
Competitive vacation policy
Personal days
Floating holidays
Paid summer fridays
Paid december holiday period
Tuition waiver

Visa sponsorship

Not detected in the job text

Keywords

Office administration
Records management
Meeting coordination
Event planning
Customer service
Microsoft 365
Word
Excel
Outlook
Teams
SharePoint
Expense reports
Purchase orders
Reimbursements
Website maintenance
Workday
Banner
Minerva
MMP
Administrative support
Bilingual
Research environment
Physics
Fellowship administration
Travel booking
Invoicing
Scheduling
Communication
Time management
Organizational skills

Report this job