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Added 39 mins ago
RM
Clinical Nurse Specialist Navigator
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
As a member of an interdisciplinary team, the coordinator supports the day-to-day operations of Patient Flow and the Ross Memorial Hospital to Home program. This role acts as a liaison…
Added 55 mins ago
MD
Financial Management Analyst - Management Analyst 4
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…Analyst provides fiscal and budgetary leadership, analysis, and administrative support for the Maternal and Child Health (MCH) Section and for the Child and Family Health (CFH) Division…
Added 1 hour ago
TA
Tooling and Ground Support Equipment Coordinator-FR
Top Aces
Quebec, QC
- Full-time
Added 1 hour ago
CA
Senior Corporate Development Coordinator
Co-operators Assurance et services financiers
Guelph, ON
- Full-time
The Senior Corporate Development Coordinator is responsible for providing coordination and executive support to the Corporate Development Group, including both Traditional and Corporate…
Added 1 hour ago
TM
Program Coordinator
Toronto Metropolitan University
Toronto, ON
- Temporary
…community-led initiatives? We are seeking a dynamic Program Coordinator to oversee the administration, growth, and seamless delivery of the Public Administration and Indigenous Governance…
Added 3 hours ago
CO
Administrative Assistant 3 - Front Desk
City of Saint John
Saint John, NB
- Full-time
Under the general supervision of the Information Services Coordinator, the position is responsible for general reception and administration duties for the Saint John Police Force as…
Added 5 hours ago
UO
Performance & Data Analyst
University of Alberta
Edmonton, AB
- Full-time
Coaches the Business Support Coordinator and advises office team members on financial policies and procedures.
Added 5 hours ago
Transit Revenue Contract Coordinator
City of Edmonton
AB
…Service (ETS) is looking for a dedicated Transit Revenue Contract Coordinator to oversee key revenue-generating and operational vendor agreements. In this role, you will manage major…
Added 6 hours ago
CO
Coordinator, Special Projects
City of Brampton
Brampton, ON
- Full-time
Reporting to the Senior Manager, Community Safety & Well Being, the Coordinator will be responsible for on-site engagement, coordination, data collection, and risk identification at…
Added 6 hours ago
Coordinator Student Transitions and Engagement
University of Guelph
Guelph, ON
Reporting within the Student Engagement and Leadership unit, the Coordinator, Student Transitions and Engagement supports the orientation, transition, and retention of identified student…
Added 7 hours ago
R|
ACCESS ALS Program Development Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Temporary
…partners of Access ALS across Canada. The role is for a Network Coordinator to support the sites both at the ALS Phase 1 group of the CIM of the MUHC RI and the ACCESS ALS clinical trial…
Added 7 hours ago
R|
Clinical Research Coordinator - Regulatory Affairs (CIM)
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 9 hours ago
CW
Business Administration & Operations Coordinator
Canadian Wealth Inc.
Calgary, AB
- Full-time
We are looking for a motivated, organized, and ambitious Business Administrative Coordinator to join our Calgary office.
Added 10 hours ago
YM
Treatment Coordinator
York Mills Orthodontics
Toronto, ON
- Full-time
Role Description The Treatment Coordinator is a full-time, on-site role based at our Toronto, ON practice. This role is responsible for guiding patients through their orthodontic treatment…
Added 10 hours ago
C
Field Technical Lead - Security Systems
Convergint
Toronto, ON · CA ON Etobicoke
- Full-time
…training on assigned Security projects. Works with management and administrative project team to ensure projects are effectively executed within contractual scope, budgeted cost, and time…
Added 10 hours ago
C
Service Coordinator - Security Systems
Convergint
Dartmouth, NS · CA NS Dartmouth
- Full-time
Job Description: Convergint is currently recruiting for a team-oriented, results-driven, Service Coordinator to join our amazing culture in Halifax, NS. The Service Coordinator answers,…
Added 10 hours ago
C
Senior Business Services Coordinator
Convergint
Calgary, AB · CA AB Calgary
- Full-time
…full-time, team-oriented, results-driven Senior Business Services Coordinator to join our amazing culture at our Calgary, AB location. The Business Services Coordinator will contribute to…
Added 10 hours ago
C
Project Administrator - Capital Projects
Convergint
Dartmouth, NS · CA NS Dartmouth
- Full-time
Convergint is looking for a team-oriented, results-driven, Project Coordinator to join our amazing Capital Projects team in our Halifax location. As the Project Coordinator, you will be…
Added 10 hours ago
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Customer Care Coordinator
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Cold Lake, AB
- Full-time
The Customer Care Coordinator will plan, organize and coordinate delivery of intake and front-line support, assess client needs, providing emotional support, information, assistance, and…
Added 10 hours ago
UO
Residence Admissions Clerk
University of Victoria
Victoria, BC
- Full-time
Under the direction of the Coordinator, Residence Admissions, the Residence Admissions Clerk performs a variety of functions requiring extensive knowledge and use of the Residence Services…
Added 11 hours ago
New Home Coordinator
Urbandale Corporation
Ottawa, ON
The New Home Coordinator will be responsible for coordinating purchasers’ selections and desired changes to standard house plan layouts. They will review the impact of all changes and…
Added 11 hours ago
CE
Sales + Rental Coordinator
Cropac Equipment Inc
Abbotsford, BC
- Full-time
Cropac Equipment Inc. is looking for an organized and detail-oriented Sales & Rental Coordinator to join our Abbotsford team.
Added 11 hours ago
CL
Human Resources Coordinator
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East Garafraxa, ON
- Full-time
- Contract
Community Living Dufferin (CLD) is looking for an enthusiastic and organized Human Resources Coordinator to join our team. This is an opportunity to play an important role in creating a…
Added 11 hours ago
Operations Coordinator, Campus Operations
University of Saskatchewan
Saskatoon, SK
The Operations Coordinator provides operational, planning, and analytical support to department maintenance and operations functions. This position coordinates maintenance planning,…
Added 11 hours ago
Coordinator, Rental Experience
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The Coordinator, Rental Experience serves the mission of the YMCA of Lethbridge by supporting the operations of the Member Experience team, including membership and rentals. The main goals…

McGill University

Student Affairs Coordinator

MacdonaldStewart Bld, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 16, 2026
Experience: DEP - Secretarial Studies 4 Years Related Experience / DEP - Office Systems
Posting language: English
Posted: Nov 3, 2026

Original job description

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.

If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

EMPLOYMENT OPPORTUNITY (full-time, regular position) AVAILABLE AT FACULTY OF AGRICULTURAL AND ENVIRONMENTAL SCIENCES, located at Macdonald Campus, in Ste-Anne-de-Bellevue.

Position Summary:

Reporting to the Associate Dean, Graduate and Postdoctoral Studies, this role provides service and support for the overall activities of a Faculty graduate and postdoctoral studies office. Communicate with applicants, graduate students, unit Graduate Program Directors, departmental academic advisers, and administrators through various means such as in-person interactions, e-mail, phone, and virtual communication. Maintain a connection with the central Graduate & Postdoctoral Studies Office and Enrolment Services when necessary. Providing detailed information and explanations, as well as ensuring compliance with policies and academic regulations, are a key aspect of the role. Resolve issues related to admissions applications and coordinate the production and distribution of documents.

Major Duties and Responsibilities:

Process graduate admissions applications, including monitoring applicant information in the online application system, calculating CGPA, identifying applications eligible for advance credits or exemptions, and verifying the completeness of applications and forwarding eligible files to Graduate Program Directors for review and admissions decisions.
Assist in verifying and updating relevant sections in the e-Calendar.
Provide administrative support for Ph.D. oral comprehensive exams, such as scheduling and room bookings.
Coordinate the submission of grades, follow up on course failures by identifying contributing factors, supports available, and ongoing monitoring as required.
Verify graduating students’ records and ensure the accuracy of lists of graduating students. Participate in Convocation activities.
Serve as a resource person for graduate students, addressing their concerns and issues from registration to graduation. Assist with the orientation and welcoming of new students. Send reminders to supervisors and graduate students to complete the Annual Progress Reports, monitor submission rate, and report discrepancies to supervisors.
Assist students, graduate research trainees, and postdoctoral fellows with university and government forms and administrative procedures, such as obtaining temporary work permits and navigating relevant websites.
Provide front-line service at the unit’s service counter on a rotating basis, serving as the first point of contact for inquiries directed to the Faculty. Receive and respond to inquiries in person, via e-mail, phone, or virtual channels, offering detailed information on admission requirements (including information for prospective international students regarding study permit requirements), registration, specific academic programs, and the Faculty and University as a whole.
Attend information sessions and workshops designed for graduate program coordinators and students, such as GPC drop-in sessions and ethics and research work symposia.
Provide administrative support to the Associate Dean Graduate Education on various projects, including data compilation, statistics, and report preparation.
Participate in regular unit meetings to share information on graduate programs, discuss non-routine cases, and collaborate across areas of responsibility. Recommend improvements to service delivery, response times, and process efficiency.
May be responsible for scheduling meetings or appointments.
Maintain and update administrative files, arrange for file archiving, screen incoming mail, and respond to requests within the scope of responsibilities
Review and submit award and stipend payments.
Participate in orientation activities.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

Other Qualifying Skills and/or Abilities:
Prior experience in student affairs at university-level, preferred.

Strong client-focused and service-oriented approach, with a demonstrated ability to interact effectively with individuals at all organizational levels. Excellent written communication and interpersonal skills. Demonstrated ability to actively listen to and assist students. Proficiency in clearly conveying and receiving information.
Exhibit professionalism, discretion and possess experience handling confidential data.
High-level organizational skills and adeptness at multitasking.
Proven ability to work effectively under tight deadlines and to manage multiple priorities.
Demonstrated attention to detail, accuracy, and resourcefulness.
Proven capacity to work independently and take initiative in problem-solving within the scope of assigned responsibilities, while also being a team player.
Knowledge of graduate admission and transcript processes considered an asset.

Demonstrated proficiency in an MS office environment, including word processing, spreadsheets, databases, presentation software, virtual meeting platforms (Teams, Zoom), e-mail, Internet applications, and familiarity with Minerva/Banner Student Information System (SIS). Familiarity with Slate, an asset.

As one of Montreal's Top Employers, here is what we offer:

Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
Competitive vacation policy
Two (2) personal days
Two (2) floating holidays
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
Paid time off over the December holiday period
Tuition waiver for regular employees and their dependents
Up to two (2) days of remote work per week where the position permits
Proficiency in French – Spoken, fluent. Written, an asset.

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #3 (advanced) on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

Minimum Education and Experience:

DEP - Secretarial Studies 4 Years Related Experience / DEP - Office Systems

Hourly Salary:

(MUNACA Level F) $29.42 - $36.46

Hours per Week:

33.75 (Full time)

Supervisor:

Professor

Position End Date (If applicable):

Deadline to Apply:

2026-11-15

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

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More about this job

Responsibilities

The coordinator provides comprehensive administrative support for graduate and postdoctoral studies, including processing admissions and managing student records. They serve as a primary point of contact for students and faculty, ensuring compliance with academic regulations and facilitating various student-related processes.

Requirements

The role requires a DEP in Secretarial Studies or Office Systems and at least four years of related experience. Candidates must possess strong organizational skills, proficiency in MS Office, and the ability to communicate effectively in English.

Skills

Student affairs
Administrative support
Data compilation
Communication
Multitasking
Problem-solving
Attention to detail
Confidentiality
Microsoft office
Database management
Virtual meeting platforms
Banner student information system
Slate
Interpersonal skills
Client-focused service

Benefits

Health insurance
Dental insurance
Life insurance
Tax free savings account
Competitive vacation policy
Personal days
Floating holidays
Summer fridays
Paid time off over the december holiday period
Tuition waiver
Remote work options

Visa sponsorship

Not detected in the job text

Keywords

Student Affairs
Graduate Admissions
Administrative Support
Higher Education
Minerva
Banner SIS
Slate
Data Management
Academic Regulations
Student Services
Postdoctoral Studies
Record Keeping
Communication
MS Office
Scheduling
Reporting
Compliance
Convocation
Registration
Work Permits

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