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McGill University

Student Recruitment Associate

Sainte-Anne-de-Bellevue, QC, Canada
Laird Hall, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Oct 21, 2026
Experience: DEC III 3 Years Related Experience with DEC III /
Posting language: English
Posted: Oct 7, 2026

Original job description

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.

If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

Position Summary:

Under the direction of the Student Recruitment Supervisor, plans, coordinates, and participates in individual and/or team virtual and in-person visits representing McGill’s Macdonald Campus programs primarily to Quebec CEGEPs, Canadian, and International High Schools. May include some overnight travel.

Participates in undergraduate recruitment events, targeting prospective students, applicants, admitted and confirmed students, parents and counselors, including on and off campus events, newly admitted student activities, Open House, virtual events, and more.

Presents information, including undergraduate admissions criteria, academic programs offered at Macdonald Campus, and student life and services to groups of potential students, families, counsellors, and industry professionals.

Duties and Responsibilities:

Assists with the coordination and logistics of recruitment events, including virtual information sessions, campus visits, school fairs, open houses, and other student recruitment activities.
Represents the Faculty at select recruitment events and information fairs by providing prospective students and families with general information regarding programs, admission requirements, student services, and campus life in both English and French.
Responds to routine inquiries from prospective students via email, phone, social media, and other communication channels. Refers complex admission or academic questions to senior recruitment staff.
Maintains and updates recruitment materials, presentations, contact lists, and event databases.
Assists in creating and scheduling content for social media platforms and recruitment communications.
Supports the collection and compilation of recruitment statistics, event attendance data, survey results, and other reporting information.
Prepares recruitment packages, promotional materials, and supplies for events and campus visits.
Assists with organizing campus tours, student-for-a-day programs, open houses, orientation activities, and other prospective student events.
Coordinates schedules for student ambassadors and tour guides, assists with training logistics, and monitors completion of administrative documentation.

Communicate with prospective students, applicants, parents, guidance counsellors and other stakeholders regarding admissions, enrolment procedures and applications and other inquiries.

Provides follow-up communications with applicants.
Processes purchase requisitions, tracks recruitment-related expenditures, reconciles routine transactions, and maintains financial records for recruitment activities.
Maintains filing systems, databases, and shared resources to support the efficient operation of the unit.

Create material and handouts to bring to site visits or post on website.

Participates in special projects and performs other related duties in support of recruitment, admissions, and student engagement activities, including but not limited to CEGEP and high school visits, job fairs and Open House.
Establish and foster effective working relationships by identifying needs and providing support in the delivery of services. When appropriate, inform supervisor and formulate recommendations.
Attends meetings.

Other Qualifying Skills and/or Abilities:

Demonstrated ability to provide professional, responsive, and client-focused service to prospective students, applicants, parents, and other stakeholders.
Strong verbal and written communication skills, with the ability to convey information clearly and adapt messaging to diverse audiences in both English and French.
Proven organizational and time management skills, with the ability to coordinate multiple events, schedules, deadlines, and competing priorities simultaneously.
Ability to represent the Faculty professionally at recruitment events, information sessions, campus tours, and community outreach activities.
Experience creating, editing, and maintaining promotional materials, presentations, communications, and online content.
Proficiency with Microsoft Office Suite and experience using databases, customer relationship management (CRM) systems, shared drives, or other administrative software.
Demonstrated ability to collect, compile, and maintain accurate data, records, reports, and financial documentation while ensuring attention to detail.
Ability to work collaboratively with colleagues, students, faculty members, and external partners to support recruitment and student engagement initiatives.
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As one of Montreal's Top Employers, here is what we offer:

Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
Competitive vacation policy
Two (2) personal days
Two (2) floating holidays
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
Paid time off over the December holiday period
Tuition waiver for regular employees and their dependents
Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 (qualifier) on a scale of 4-4.

For a definition of our language proficiency levels, please click here.

Minimum Education and Experience:

DEC III 3 Years Related Experience with DEC III /

Hourly Salary:

(MUNACA Level H) $33.05 - $40.97

Hours per Week:

33.75 (Full time)

Supervisor:

Student Recruitment Supervisor

Position End Date (If applicable):

Deadline to Apply:

2026-10-20

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

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More about this job

Responsibilities

The Student Recruitment Associate coordinates and participates in recruitment events, campus visits, and school fairs to promote Macdonald Campus programs. They also manage recruitment materials, maintain databases, and provide information to prospective students and their families.

Requirements

The role requires a DEC III qualification and at least three years of related experience. Candidates must possess strong verbal and written communication skills in both English and French, along with proficiency in administrative software and CRM systems.

Skills

Student recruitment
Event coordination
Public speaking
Communication
Time management
Organizational skills
Data collection
Reporting
Social media management
Microsoft office suite
Financial record keeping
Administrative support
Relationship building
Presentation skills
Logistics management

Benefits

Health insurance
Dental insurance
Life insurance
Tax free savings account
Competitive vacation policy
Personal days
Floating holidays
Summer fridays
Paid time off over the december holiday period
Tuition waiver
Remote work options

Visa sponsorship

Not detected in the job text

Keywords

Student recruitment
Admissions
CEGEP
Higher education
Event planning
CRM
Microsoft office
Public relations
Outreach
Student engagement
Data management
Financial reconciliation
Campus tours
Social media
Marketing
Academic programs
Student services
Recruitment events
Administrative support
Stakeholder management

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