Administrative Assistant

Purpose

McLarens Canada is looking for a detail-oriented Administrative Assistant to join its Toronto team. The ideal candidate will have strong transcription, proofreading, and document formatting skills, advanced Microsoft Word proficiency, and at least four years of administrative experience. The role focuses on preparing accurate reports and correspondence, maintaining confidentiality, and supporting the team with administrative tasks.

Key Accountabilities

• Transcribe reports and correspondence verbatim with a high degree of accuracy.
• Verify transcript content by cross-checking against source documents.
• Format reports in accordance with established guidelines, including spelling, capitalization, and style preferences.
• Maintain strict confidentiality of all third-party (client) information.
• Meet established productivity and turnaround targets.
• Review completed work to ensure quality and identify opportunities for improvement.
• Prepare and issue finalized documents, including reports, exhibits, and correspondence, following standard procedures.
• Perform additional ad hoc tasks as required.

Experience and Qualifications

• Demonstrated experience in transcription and dictation (required)
• Typing speed of 60+ words per minute.
• Advanced proficiency in Microsoft Word.
• Proficient in Microsoft Excel and PowerPoint; familiarity with Adobe Acrobat Pro is an asset.
• Exceptional attention to detail with strong spelling, proofreading, editing, and word processing skills.
• Ability to consistently maintain a high level of accuracy.
• Quick learner with the ability to adapt to new tools and processes.
• Capable of working both independently and collaboratively within a team.
• Resourceful, proactive, and solution-oriented.
• Minimum of four (4) years of experience in an office or administrative environment.

The workplace

Since 1932, we’ve been who people turn to in tough times. That’s a huge responsibility. It’s also a
huge opportunity. McLarens is a premier independent loss adjusting and forensic technical services
firm, with a global network that delivers consistently excellent service supported by deep local
expertise.

Our work spans industries and the globe. From disaster relief to aviation, engineering to natural
resources, our people get everything they need to impact lives on a global scale. We take our
development seriously and offer careers that empower our people to strive for bigger goals and
reach new heights. And we’ve got the expertise to help them get there: our Loss Adjusters boast an
average of over 20 years' experience.

We’re building a culture where talent shines. Where ambition is everything. And people come first.
It's your career, so why compromise?

What Drives Us:

At McLarens, our commitments shape every experience- for our clients, our people, and the
communities we serve.

• Purpose: Positively impacting people and communities across the globe.
• Progress: Excellence, expertise, and growth opportunities.
• Place: Our culture of empowerment, support and belonging.

The Benefits:

Our people live by a shared set of values: Excellence, Teamwork, Respect, Knowledge, Thought Leadership, and Accountability. Together, they contribute to an inclusive culture that will help you thrive.

Here’s what else we offer:

• Compensation: Competitive salary and performance-related incentives.

• Development: Access to technical training, global knowledge-sharing, and career growth opportunities.
• Wellbeing & Flexibility: Support to balance professional and personal life (e.g., hybrid work, flexible schedule where applicable).
• Global Exposure: Opportunity to work with colleagues and clients across different countries.
• Inclusive Culture: A collaborative environment where your voice and contribution are valued.

Individual progress, global purpose. It’s all here at McLarens.

Our Company is an equal employment opportunity employer. The Company’s policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, genetic information, religion, national origin, age, disability, veteran status, or any other basis protected by applicable federal, state, or local laws. The Company also prohibits harassment of applicants or employees based on any of these protected categories.