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Added 6 mins ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 6 mins ago
Industrial Butcher - NOC 94141
Cargill
High River, AB
New, easy-to-apply options are available for this role: chat with our recruiting assistant Ana at careers.cargill.com or text CargillJobs to 60196.
Added 6 mins ago
Wholesale Butcher - NOC 63201
Cargill
High River, AB
New, easy-to-apply options are available for this role: chat with our recruiting assistant Ana at careers.cargill.com or text CargillJobs to 60196.
Added 1 hour ago
LC
Pharmacy Assistant, Hourly Part Time Day
Loblaw Companies Limited
Toronto, ON
- Part-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 1 hour ago
LC
Pharmacy Assistant, Hourly Full Time Day
Loblaw Companies Limited
Toronto, ON
- Full-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 2 hours ago
Assistant Resident Manager Team (Eastern ON)
Realstar
Brockville, ON
We are currently seeking an Assistant Resident Manager 2-person team to live and work at one of our properties. This position would require you to live on-site, share an apartment and work…
Added 2 hours ago
Assistant Resident Manager (Sherbrooke)
Realstar
Sherbrooke, QC
We are currently seeking an Assistant Resident Manager to live and work at one of our properties. This position would require you to live on-site and work four weekdays each week, every…
Added 2 hours ago
Assistant Resident Manager Team (Sherbrooke)
Realstar
Sherbrooke, QC
We are currently seeking a Two-Person Assistant Resident Manager Team to live and work at one of our properties. This position would require you to live on-site and work four weekdays each…
Added 2 hours ago
Assistant Resident Manager (Eastern ON)
Realstar
Brockville, ON
We are currently seeking an Assistant Resident Manager to live and work at one of our properties in Cornwall. This position would require you to live on-site and work four weekdays each…
Added 2 hours ago
BC
Anesthesia Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
An Anesthesia Assistant (AA) is a Registered Respiratory Therapist or a Registered Nurse who holds a Certified Clinical Anesthesia Assistant Certification from a Canadian Society of…
Added 3 hours ago
SD
Pharmacy Assistant, Hourly Part Time Day
Shoppers Drug Mart
Toronto, ON
- Part-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 3 hours ago
SD
Pharmacy Assistant, Hourly Full Time Day
Shoppers Drug Mart
Toronto, ON
- Full-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 5 hours ago
DT
Assistant Manager I
Dollar Tree Stores
Winnipeg, MB
- Part-time
We’re seeking an Assistant Store Manager to join our team to help with store operations, customer service and team development. Duties include, but are not limited to, the following:
Added 6 hours ago
FH
Basin Glacial Waters Assistant Manager
Fairmont Hotels & Resorts
Lake Louise, AB
- Full-time
…truly luxurious experience. As part of our leadership team, the Assistant Manager will have the opportunity to interact with patrons while providing a once in a lifetime experience while…
Added 6 hours ago
S
Prepared Foods - Manager Home Meal Replacement
Sobeys
Saskatoon, SK
- Full-time
Work with the Store / Assistant Manager, to communicate operational requirements/changes to department employees
Added 7 hours ago
LC
Pharmacy Assistant, Hourly Part Time Day
Loblaw Companies Limited
Corunna, ON
- Part-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 7 hours ago
LC
Pharmacy Assistant, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Winnipeg, MB
- Part-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 7 hours ago
SD
Pharmacy Assistant, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Vernon, BC
- Part-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 8 hours ago
SD
Pharmacy Assistant, Hourly Part Time Day
Shoppers Drug Mart
Edmonton, AB
- Part-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 8 hours ago
SD
Pharmacy Assistant, Hourly Full Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Edmonton, AB
- Full-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 9 hours ago
A
Basin Glacial Waters Assistant Manager
AccorHotel
Lake Louise, AB
- Full-time
…truly luxurious experience. As part of our leadership team, the Assistant Manager will have the opportunity to interact with patrons while providing a once in a lifetime experience while…
Added 9 hours ago
Prepared Foods - Manager Home Meal Replacement
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Saskatoon, SK
Work with the Store / Assistant Manager, to communicate operational requirements/changes to department employees
Added 9 hours ago
SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Calgary, AB
- Part-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 9 hours ago
SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Calgary, AB
- Part-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 11 hours ago
SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Winnipeg, MB
- Part-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…

McMaster University

Administrative Assistant (Recruitment, Tenure & Promotion)

Hamilton, ON, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 4, 2026
Experience: Requires 3 years of relevant experience
Posting language: English
Posted: Oct 5, 2026

Original job description

McMaster University is ranked among the top 100 public universities globally. As the home to over 70 research institutes and more than 37, 250 students, we pride ourselves as a hub for innovation, discovery and growth.

Join the Department of Psychiatry & Behavioural Neurosciences at McMaster University. Over the past 60 years the department has stayed at the forefront of innovation, collegial scholarship and academic excellence. Work across the department focuses on innovative research, compassionate care, and comprehensive education for individuals, families and communities.

The successful candidate provides comprehensive faculty relations and administrative support to the Department. Reporting into the Director of Administration and support the Chair, Psychiatry & Behavioural Neurosciences, the successful candidate will coordinate faculty recruitment, appointments, reappointments, tenure and promotion processes for both full-time and part-time faculty members while ensuring compliance with university policies, collective agreements and established procedures.

The incumbent serves as a primary resource for faculty members, department leadership and administrative stakeholders regarding faculty relations process, providing guidance and support throughout the faculty life cycle.

Job Summary:

Responsible for coordinating the recruitment and tenure and promotion processes for part-time and full-time faculty and performing a full range of administrative duties for a Faculty or School. Serves as a primary resource regarding administrative issues for recruitment, tenure and promotion procedures. Carries out a variety of administrative tasks requiring considerable discretion and the communication of confidential information.

Purpose and Key Functions:

Coordinate the submission of information and documentation required to initiate and conclude various recruitment, tenure and promotion processes.
Review candidate documentation and prepare recommendations for review by others.
Plan, coordinate, and schedule interviews and arrange travel and hotel accommodations for candidates.
Adhere to University guidelines and policies when compiling information required for the recruitment, reappointment, or promotion of faculty.
Gather, compile, and review candidate documents and follow up, as needed, with candidates for more information.
Gather, compile, and summarize information from a variety of sources such as candidate reviews.
Greet visitors, answer or redirect general inquiries in person, by telephone and via email and respond independently to inquiries that are specific in nature and require a thorough knowledge of established departmental policies and procedures.
Plan and coordinate a variety of events and activities.
Coordinate the calendars of others, arrange meetings, room bookings, travel arrangements and conference registrations.
Identify and resolve scheduling conflicts that arise.
Write and edit a variety of documents such as correspondence, agendas, and meeting minutes.
Identify and recommend changes to established administrative processes.
Implement changes to established procedures and processes.
Facilitate the collection of signatures required for a variety of documents.
Gather, compile, and summarize information from a variety of sources and documents and prepare reports for review by others.
Generate a variety of ad-hoc reports and analyze and summarize data for review by others.
Monitor budgets and reconcile accounts. Complete financial forms including travel expense reports, electronic cheque requisitions, purchase orders and journal entries.
Verify, update, and maintain information in a variety of databases and spreadsheets.
Provide policy and process information to others.
Set up and maintain filing systems, both electronic and hard copy.
Attend and participate in meetings.
Maintain and safeguard the confidentiality of information.

Requirements:

2 years Community College diploma in Office Administration or related field.
Requires 3 years of relevant experience

Assets:

Excellent oral and written comprehension
Familiarity with the faculty life cycle within McMaster
Excellent interpersonal skills and relationship building
Ability to prioritize and deliver with limited direction

How To Apply

To apply for this job, please submit your application including both resume and cover letter (in one document) online.

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More about this job

Responsibilities

Coordinate recruitment, appointments, reappointments, tenure, and promotion processes for full-time and part-time faculty, ensuring compliance with university policies and procedures. Provide administrative and faculty-relations support, including document and data management, scheduling, reporting, budget monitoring, and safeguarding confidential information.

Requirements

Requires a two-year community college diploma in Office Administration or a related field and three years of relevant experience. Assets include strong oral and written comprehension, familiarity with McMaster’s faculty life cycle, excellent interpersonal and relationship-building skills, and the ability to prioritize and work with limited direction.

Skills

Faculty Recruitment Coordination
Tenure And Promotion Administration
Faculty Relations
Policy And Procedure Compliance
Document Review
Interview Scheduling
Travel Coordination
Calendar Management
Event Planning
Written Communication
Data Compilation And Reporting
Budget Monitoring
Account Reconciliation
Database And Spreadsheet Maintenance
Confidential Information Management
Prioritization

Visa sponsorship

Not detected in the job text

Keywords

Faculty Recruitment
Faculty Appointments
Reappointments
Tenure And Promotion
Faculty Relations
Collective Agreements
University Policies
Administrative Support
Candidate Documentation
Interview Coordination
Travel Arrangements
Calendar Coordination
Meeting Coordination
Event Planning
Correspondence
Meeting Minutes
Process Improvement
Signature Collection
Report Preparation
Data Analysis
Budget Monitoring
Account Reconciliation
Travel Expense Reports
Purchase Orders
Journal Entries
Databases
Spreadsheets
Filing Systems
Confidentiality
Higher Education

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