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Added 12 mins ago
OS
Governance & Policy Administrative Co-ordinator
Ontario Stone, Sand & Gravel Association (OSSGA)
Mississauga, ON
- Full-time
…Association’s governance activities, policy files, research and administrative…
Added 12 mins ago
SG
New Installations & Modernizations Coordinator
Schindler Group
Montreal, QC
- $54,000 to $67,000 CAD / year
- Full-time
Added 12 mins ago
ZA
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Vaughan, ON
- Part-time
…dealership, handling telephone communications, and championing administrative duties.…
Added 12 mins ago
SD
Communications Coordinator / Coordonnateur(trice) des communications
Sport Dispute Resolution Centre of Canada / Centre de Règlement des Différends Sportifs du Canada
Canada
- Full-time
…médiatique, à la production de rapports et à la coordination administrative afin de promouvoir les programmes, les services et les initiatives du…
Added 12 mins ago
IT
HR and Payroll Administrator
InTandem Talent
AB · Alberta, Canada
- Full-time
Added 12 mins ago
S
Service Contract Administrator
Systematix
Concord, ON
- $25 to $27 CAD / hour
- Contract
We are Systematix and we are currently looking for a Service Contract Administrator to provide administrative and contract management support to the North American Aftermarket Sales…
Added 12 mins ago
FW
ACCOUNTING CLERK (SUDBURY)
Fisher Wavy Inc.
Sudbury, ON · Greater Sudbury Metropolitan Area
- Full-time
…this role, you will support the company’s daily accounting and administrative operations, including accounts receivable, accounts payable, general bookkeeping, payroll processing, and…
Added 12 mins ago
B
Proposal Coordinator
BPA
Halifax, NS
- Full-time
Provide general administrative coordination and documentation support throughout the proposal lifecycle
Added 12 mins ago
CO
Payroll and Benefits Technician
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Added 12 mins ago
SG
New Installations & Modernizations Coordinator
Schindler Group
Montreal, QC
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Added 12 mins ago
WC
(CAN) Pharmacy Assistant
Walmart Canada
ON · Kenora, ON
- Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 12 mins ago
TS
Senior Project Coordinator
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Huntsville, ON
- Full-time
Reporting to the Project Manager or Project Director, the Senior Project Coordinator provides coordination and administrative support across all phases of construction projects. This role…
Added 12 mins ago
M
Concierge - Residential (Toronto, ON)
Morguard
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- Full-time
Added 12 mins ago
TO
Temporary Part-Time Operations Clerk (anticipated for up to 4 months)
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- Part-time
…the Part-Time Clerk (Operations) is responsible for providing administrative and communications support to the Operational Services Staff, including, but not limited…
Added 12 mins ago
ZA
Part-time Receptionist - Erin Mills Acura
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…dealership, handling telephone communications, and championing administrative duties.…
Added 12 mins ago
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- Internship
Added 12 mins ago
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Senior Advisor, Research Chairs
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Ottawa, ON
- Full-time
Excellent organizational, administrative and communications skills.
Added 12 mins ago
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Ottawa, ON
- $50,000 to $54,000 CAD / year
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…Science Outreach program in Ottawa. This will include providing administrative support to program staff and providing support to volunteers and…
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Prepare various reports, dashboards and administrative follow-ups;
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Added 12 mins ago
B
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Ottawa, ON
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Added 12 mins ago
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(CAN) Pharmacy Assistant
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Chatham-Kent, ON · Wallaceburg, ON
- Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 12 mins ago
WC
(CAN) Pharmacy Assistant
Walmart Canada
Chatham-Kent, ON · Wallaceburg, ON
- Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 12 mins ago
WC
(CAN) Pharmacy Assistant
Walmart Canada
Victoria, BC
- Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 12 mins ago
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McMaster University

Executive Assistant to the Vice-President, Communications

Hamilton, ON, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Dec 2, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

About McMaster University

McMaster University is where bold ideas become real-world impact. Guided by our new strategic plan, Bolder Together, we're building on our strengths in research, education, and community while continuing to evolve as a leading research-intensive university.

Ranked among the world's leading universities, McMaster is known for research that improves lives, teaching that puts learners first, and a collaborative approach to tackling complex challenges. With more than 37,000 students, 8,000 faculty and staff, and a globally recognized research enterprise, McMaster has a long history of challenging convention, from pioneering problem-based learning to advances in evidence-based medicine.

About McMaster Communications

McMaster Communications brings to life the stories of exceptional people, groundbreaking research and meaningful work that make McMaster University a place of discovery, innovation and impact. Bringing together Strategic Communications, Brand & Marketing, and Government Relations, our team works collaboratively across the university to advance institutional priorities, celebrate achievements and share the stories that make McMaster distinctive. Through strategic communications and meaningful engagement, we strengthen the University's reputation, build relationships and connect McMaster with the communities we serve.

The opportunity

This is an exciting opportunity to play a key role in establishing and supporting the office of McMaster's inaugural Vice-President, Communications. Reporting directly to the Vice-President, the Executive Assistant will provide high-level executive and administrative support, helping coordinate priorities, manage commitments and ensure the effective day-to-day operation of this new executive office. You'll work closely with senior university leadership, build relationships across McMaster and contribute to shaping the processes and ways of working that will support the office's success. We're looking for an experienced executive support professional who brings exceptional organizational skills, sound judgment and initiative. Someone who anticipates needs, navigates competing priorities with confidence and discretion, and takes pride in helping people and teams work effectively together.

What you’ll do

Keep executive priorities moving.

Manage a complex executive calendar, balancing competing priorities, senior-level meetings and institutional commitments.
Anticipate upcoming needs, coordinate briefing materials and ensure the Vice-President is prepared for meetings, decisions and engagements, including institutional governance processes and decision-making forums.
Monitor important commitments, requests and follow-up activities, helping maintain momentum as priorities evolve.
Exercise sound judgment in triaging issues, managing access to the Vice-President, and independently resolving matters within established authority.

Connect people, information and ideas.

Serve as a key point of contact for the Vice-President's Office, building positive and professional relationships across McMaster and beyond.
Coordinate communications and engagements involving the President's Office, university leadership, government representatives, community leaders and other interest holders.
Prepare, review and edit executive correspondence and materials with exceptional attention to clarity, accuracy and tone.
Support the timely exchange of information and ensure important requests reach the right people.

Make every engagement count.

Coordinate executive meetings, institutional events, leadership engagements and travel arrangements.
Gather and organize briefings, presentations and background materials from colleagues across the university.
Track meeting decisions, action items and commitments to support timely follow-through.
Maintain organized, accurate and confidential executive records and documentation.
Handle highly confidential, sensitive and strategic information with sound judgment, diplomacy and discretion.

Help build an effective executive office.

Support executive-led initiatives, committees and special assignments through thoughtful and effective administrative coordination.
Identify opportunities to improve processes, strengthen communication and make everyday operations more effective.
Exercise independent judgment in resolving administrative challenges and knowing when matters require escalation.
Process and monitor executive office expenses and budget-related activities in accordance with university policies.
Bring discretion, professionalism, adaptability and a collaborative spirit to everything you do.

What you’ll bring

A college diploma in Office Administration, Business Administration or a related field, or an equivalent combination of education and experience. A university degree is an asset.
Four to six years of progressively responsible administrative experience, including experience supporting senior executives or equivalent leadership positions.
Demonstrated ability to manage complex schedules, executive correspondence, confidential information and senior-level engagements.
Excellent written and verbal communication skills, with strong attention to accuracy, clarity and professionalism.
Exceptional organizational, interpersonal and problem-solving skills, with the ability to exercise independent judgment, coordinate complex schedules, manage financial responsibilities and balance competing priorities.
Advanced proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint and Teams.
Experience working in a large, complex organization, ideally within a university, public-sector or similarly structured environment.
An understanding of executive administration, professional protocols and confidentiality, with the ability to quickly develop knowledge of university governance, policies and processes.

How To Apply

To apply for this job, please submit your application online.

Apply About employer

More about this job

Responsibilities

Provide high-level executive and administrative support to the Vice-President, including managing priorities, calendars, correspondence, meetings, briefings, travel, records, and confidential information. Coordinate relationships and engagements across the university and with external stakeholders, support initiatives and budgets, and improve the effectiveness of the executive office.

Requirements

Requires a college diploma in office administration, business administration, or a related field, or equivalent education and experience; a university degree is an asset. Candidates should have four to six years of progressively responsible administrative experience, including senior executive support, strong communication and organizational skills, sound judgment, and advanced Microsoft 365 proficiency.

Skills

Executive Calendar Management
Executive Administrative Support
Prioritization
Confidentiality
Professional Communication
Correspondence Editing
Meeting Coordination
Briefing Preparation
Event Coordination
Travel Coordination
Records Management
Budget and Expense Monitoring
Independent Judgment
Problem-Solving
Microsoft 365
Stakeholder Relations

Visa sponsorship

Not detected in the job text

Keywords

Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
Executive Administration
Calendar Management
Executive Correspondence
Confidential Information
Institutional Governance
Decision-Making Forums
Briefing Materials
Meeting Coordination
Event Coordination
Travel Arrangements
Action-Item Tracking
Records Management
Budget Monitoring
Expense Processing
Stakeholder Relations
University Policies
Process Improvement
Higher Education

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