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Added 4 hours ago
Marketing Specialist
Cosmetic Physician Partners
Montreal, QC
Executive Communication: Present monthly boards to clinic leadership, providers, marketing contacts, and senior internal stakeholders. Summarize execution, analyze outcomes, recommend next…
Added 4 hours ago
AI
Sales Executive (Bilingual French/English)
ARxIUM INC
Remote, Canada
- $60,000 to $80,000 CAD / year
- Full-time
- Remote
Bachelor's degree in Business, Marketing, Healthcare Administration, Technology, or a related field, or an equivalent combination of education and experience
Added 11 hours ago
MD
DPS Communications Supervisor
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Bachelor’s degree in journalism, Communications, Public Relations, Marketing or another related field.
Added 12 hours ago
TL
Manager, Commercial Expansion
Teli Labs
Vancouver, BC
- Full-time
Develop a deep understanding of Tailscale’s value and partner with Customer Success, Marketing, Product, Sales Engineering, and Partnerships to grow adoption
Added 12 hours ago
TL
Manager, Commercial Expansion
Teli Labs
Toronto, ON
- Full-time
Develop a deep understanding of Tailscale’s value and partner with Customer Success, Marketing, Product, Sales Engineering, and Partnerships to grow adoption
Added 15 hours ago
BE
Executive Business Coach
Business Execution Summit
Calgary, AB
- Full-time
Executive Business Coach - but not your typical one. At Results, the title you’ll carry is Business Execution Specialist, because the work goes further than coaching from the sidelines.…
Added 22 hours ago
VV
Field Marketing Specialist I Enterprise Software I Cloud Technology
Veracity Ventures Inc.
Remote, Canada
- $35 to $39 CAD / hour
- Full-time
- Remote
Field Marketing Specialist I to support the execution of field marketing programs across Canada and the Communications, Media, Entertainment, and Gaming (CMEG) business segment.
Added 22 hours ago
A
Therapeutic Specialist – Gynecology & Gastroenterology (BC & SK)
AbbVie
Vancouver, BC
- $93,000 to $143,000 CAD / year
- Full-time
Our Therapeutic Specialists develop robust business/account plans to execute brand strategy and tactics in the field, deliver sales performance and effectively build strong customer…
Added 1 day ago
A
Senior Compensation Partner, Sales & Marketing
Autodesk
Vancouver, BC · Greater Vancouver Metropolitan Area
- Full-time
The Senior Compensation Business Partner, Sales & Marketing is the trusted compensation advisor to Autodesk's Sales organization within the COO, covering both commissioned and…
Added 1 day ago
A
Senior Compensation Partner, Sales & Marketing
Autodesk
Toronto, ON · Greater Toronto Area, Canada
- Full-time
The Senior Compensation Business Partner, Sales & Marketing is the trusted compensation advisor to Autodesk's Sales organization within the COO, covering both commissioned and…
Added 1 day ago
N
Senior Research Director, Customer Success - Automotive
NielsenIQ
Toronto, ON
- Full-time
Bachelor's degree in Business, Marketing, or a related field, or equivalent professional experience.
Added 1 day ago
BP
Content Creation Specialist
BNP Paribas
Montreal, QC
- Full-time
Bachelor’s degree in Communications, Marketing, Media Production, or a related field.
Added 1 day ago
B
VP, Paid Media
Buyerlink
Victoria, BC
- Full-time
Bachelor’s degree in marketing, business, analytics, or a related field, or equivalent professional experience.
Added 1 day ago
NO
SENIOR ADVISOR, STRATEGIC AND DIGITAL COMMUNICATIONS
NFB ONF Education
Montreal, QC
- Full-time
…country’s stories and pioneering breakthroughs in virtually every field of audiovisual content since 1939. But to do this, we need a team that truly reflects the richness and diversity of…
Added 1 day ago
B
VP, Paid Media
Buyerlink
Victoria, BC
- Full-time
Bachelor’s degree in marketing, business, analytics, or a related field, or equivalent professional experience.
Added 1 day ago
CS
Senior Manager, Replenishment Planning
Corby Spirit and Wine Limited
Windsor, ON
- Full-time
Lead the domestic-supply agenda in S&OE, pre-S&OP, S&OP, and executive supply reviews.
Added 1 day ago
A
Vice President, Human Resources Outsourcing (HRO) Sales
ADP
Mississauga, ON
- Full-time
Bachelor's degree in Business, Marketing, or a related field.
Added 1 day ago
D
Business Development Representative II (Public Sector)
Dayforce
Canada
- Full-time
Ability to collaborate strategically with multiple AEs and internal teams (Field Marketing, Sales Leadership) on account strategy.
Added 1 day ago
E
Vice-président.e, Stratégie commerciale - CRO
Excelpro
Trois-Rivières, QC
- Full-time
Favoriser une approche intégrée entre le développement des affaires, le marketing et la réalisation des projets.
Added 1 day ago
W
(CAN) Senior Director, Digital Strategy and Media
Walmart
Mississauga, ON
- Full-time
Provide executive oversight of marketing investment across paid media, lifecycle channels, and membership marketing, ensuring disciplined prioritization, trade-off decisions, and ROI…
Added 1 day ago
R
Manager, Business Development (Telework/Hybrid)
Radio-Canada
Montreal, QC
- Part-time
Undergraduate degree (bachelor’s) in business administration, marketing or a related field.
Added 1 day ago
PM
Commercial Operations Sr Executive
Philip Morris International
Toronto, ON
- Full-time
Post-secondary education in business, marketing, hospitality, event management, finance or a related field, or equivalent experience.
Added 1 day ago
CI
Microsoft Partner Marketing Manager
Compugen Inc
Richmond Hill, ON
- Full-time
Drive marketing alignment across MSB sales, service, and executive teams to ensure Microsoft-led programs are successfully integrated into Compugen’s go-to-market strategy.
Added 1 day ago
VP, Customer Support, Community, and Knowledge
D2L
Toronto, ON · Kitchener, ON
…share with Services, Product Development, Engineering, Sales, Marketing and other Customer Engagement…
Added 1 day ago
Business Development Representative II (Public Sector)
Dayforce
Canada
Ability to collaborate strategically with multiple AEs and internal teams (Field Marketing, Sales Leadership) on account strategy.

McMaster University

Executive Assistant to the Vice-President, Communications

Hamilton, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 2, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

About McMaster University

McMaster University is where bold ideas become real-world impact. Guided by our new strategic plan, Bolder Together, we're building on our strengths in research, education, and community while continuing to evolve as a leading research-intensive university.

Ranked among the world's leading universities, McMaster is known for research that improves lives, teaching that puts learners first, and a collaborative approach to tackling complex challenges. With more than 37,000 students, 8,000 faculty and staff, and a globally recognized research enterprise, McMaster has a long history of challenging convention, from pioneering problem-based learning to advances in evidence-based medicine.

About McMaster Communications

McMaster Communications brings to life the stories of exceptional people, groundbreaking research and meaningful work that make McMaster University a place of discovery, innovation and impact. Bringing together Strategic Communications, Brand & Marketing, and Government Relations, our team works collaboratively across the university to advance institutional priorities, celebrate achievements and share the stories that make McMaster distinctive. Through strategic communications and meaningful engagement, we strengthen the University's reputation, build relationships and connect McMaster with the communities we serve.

The opportunity

This is an exciting opportunity to play a key role in establishing and supporting the office of McMaster's inaugural Vice-President, Communications. Reporting directly to the Vice-President, the Executive Assistant will provide high-level executive and administrative support, helping coordinate priorities, manage commitments and ensure the effective day-to-day operation of this new executive office. You'll work closely with senior university leadership, build relationships across McMaster and contribute to shaping the processes and ways of working that will support the office's success. We're looking for an experienced executive support professional who brings exceptional organizational skills, sound judgment and initiative. Someone who anticipates needs, navigates competing priorities with confidence and discretion, and takes pride in helping people and teams work effectively together.

What you’ll do

Keep executive priorities moving.

Manage a complex executive calendar, balancing competing priorities, senior-level meetings and institutional commitments.
Anticipate upcoming needs, coordinate briefing materials and ensure the Vice-President is prepared for meetings, decisions and engagements, including institutional governance processes and decision-making forums.
Monitor important commitments, requests and follow-up activities, helping maintain momentum as priorities evolve.
Exercise sound judgment in triaging issues, managing access to the Vice-President, and independently resolving matters within established authority.

Connect people, information and ideas.

Serve as a key point of contact for the Vice-President's Office, building positive and professional relationships across McMaster and beyond.
Coordinate communications and engagements involving the President's Office, university leadership, government representatives, community leaders and other interest holders.
Prepare, review and edit executive correspondence and materials with exceptional attention to clarity, accuracy and tone.
Support the timely exchange of information and ensure important requests reach the right people.

Make every engagement count.

Coordinate executive meetings, institutional events, leadership engagements and travel arrangements.
Gather and organize briefings, presentations and background materials from colleagues across the university.
Track meeting decisions, action items and commitments to support timely follow-through.
Maintain organized, accurate and confidential executive records and documentation.
Handle highly confidential, sensitive and strategic information with sound judgment, diplomacy and discretion.

Help build an effective executive office.

Support executive-led initiatives, committees and special assignments through thoughtful and effective administrative coordination.
Identify opportunities to improve processes, strengthen communication and make everyday operations more effective.
Exercise independent judgment in resolving administrative challenges and knowing when matters require escalation.
Process and monitor executive office expenses and budget-related activities in accordance with university policies.
Bring discretion, professionalism, adaptability and a collaborative spirit to everything you do.

What you’ll bring

A college diploma in Office Administration, Business Administration or a related field, or an equivalent combination of education and experience. A university degree is an asset.
Four to six years of progressively responsible administrative experience, including experience supporting senior executives or equivalent leadership positions.
Demonstrated ability to manage complex schedules, executive correspondence, confidential information and senior-level engagements.
Excellent written and verbal communication skills, with strong attention to accuracy, clarity and professionalism.
Exceptional organizational, interpersonal and problem-solving skills, with the ability to exercise independent judgment, coordinate complex schedules, manage financial responsibilities and balance competing priorities.
Advanced proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint and Teams.
Experience working in a large, complex organization, ideally within a university, public-sector or similarly structured environment.
An understanding of executive administration, professional protocols and confidentiality, with the ability to quickly develop knowledge of university governance, policies and processes.

How To Apply

To apply for this job, please submit your application online.

Apply About employer

More about this job

Responsibilities

Provide high-level executive and administrative support to the Vice-President, including managing priorities, calendars, correspondence, meetings, briefings, travel, records, and confidential information. Coordinate relationships and engagements across the university and with external stakeholders, support initiatives and budgets, and improve the effectiveness of the executive office.

Requirements

Requires a college diploma in office administration, business administration, or a related field, or equivalent education and experience; a university degree is an asset. Candidates should have four to six years of progressively responsible administrative experience, including senior executive support, strong communication and organizational skills, sound judgment, and advanced Microsoft 365 proficiency.

Skills

Executive Calendar Management
Executive Administrative Support
Prioritization
Confidentiality
Professional Communication
Correspondence Editing
Meeting Coordination
Briefing Preparation
Event Coordination
Travel Coordination
Records Management
Budget and Expense Monitoring
Independent Judgment
Problem-Solving
Microsoft 365
Stakeholder Relations

Visa sponsorship

Not detected in the job text

Keywords

Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
Executive Administration
Calendar Management
Executive Correspondence
Confidential Information
Institutional Governance
Decision-Making Forums
Briefing Materials
Meeting Coordination
Event Coordination
Travel Arrangements
Action-Item Tracking
Records Management
Budget Monitoring
Expense Processing
Stakeholder Relations
University Policies
Process Improvement
Higher Education

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