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Added 27 mins ago
CO
Refrigeration Mechanic
City of Winnipeg
Winnipeg, MB
- Full-time
Under the general supervision of the HVAC Foreman, the Refrigeration Mechanic installs, inspects, maintains, and repairs Refrigeration and Cooling equipment by analyzing problems,…
Added 27 mins ago
NF
Cashier Part Time Evening
No Frills
Toronto, ON · Etobicoke, ON
- Part-time
…invisible, temporary or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable…
Added 27 mins ago
L
Spécialiste Beauté, rémunéré(e) à l’heure temps partiel Quarts de travail flexibles
LinkedIn
Montreal, QC
- Part-time
Donner l’exemple quant à l’utilisation appropriée de l’application Relation client éLECTRONIQUE afin d’offrir un service à la clientèle de qualité supérieure.
Added 27 mins ago
L
Spécialiste Beauté, rémunéré(e) à l’heure temps plein Quarts de travail flexibles
LinkedIn
Montreal, QC
- Full-time
Donner l’exemple quant à l’utilisation appropriée de l’application Relation client éLECTRONIQUE afin d’offrir un service à la clientèle de qualité supérieure.
Added 27 mins ago
R
Senior Reporter, Scams Unit (English Services) (On-Site)
Radio-Canada
Toronto, ON
- Full-time
…be relevant to this demographic. Make stories relatable to a general audience and explain the impact these stories have on people’s everyday…
Added 27 mins ago
UO
Outdoor Centre Customer Service Supervisor (Rental Shop) -Faculty of Kinesiology
University of Calgary
Calgary, AB
- Part-time
Demonstrates general technical proficiency in all equipment areas and office and system administration.
Added 27 mins ago
UO
Assistant or Associate Professor, Veterinary Pharmacology
University of Calgary
Calgary, AB
- Full-time
UCVM's AVMA accredited DVM program provides a comprehensive general veterinary education to approximately 100 students per year. UCVM is a research-intensive faculty with expanding…
Added 27 mins ago
US
Bunny Yoga Volunteer (Fall 2026)
UFV SUS
Abbotsford, BC
- Volunteer
Set-up: Assisting in set-up related activities including yoga mats, signage, and general event preparation.
Added 43 mins ago
SD
Spécialiste Beauté, rémunéré(e) à l’heure temps partiel jour
Shoppers Drug Mart
Montreal, QC
- Part-time
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Added 43 mins ago
SD
Beauty Specialist, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
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Ability to conduct sit down makeup and skincare consultations and demonstrate application
Added 43 mins ago
SD
Beauty Manager, Hourly Full Time Day
Shoppers Drug Mart
Toronto, ON
- Full-time
The above statement reflects the general details considered necessary to describe the principal functions and duties as required for proper evaluation of the job and shall not be construed…
Added 58 mins ago
MH
Senior Industrial Coater / Fireproofer
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Added 58 mins ago
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Cashier Part Time Day Greenlight Requisition
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…invisible, temporary or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable…
Added 58 mins ago
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Cashier Part Time Night
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Vancouver, BC
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General OTC enquiries from patients and referral to Pharmacist where required and necessary
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Receiver Part Time Day Greenlight Requisition
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Winnipeg, MB
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…invisible, temporary or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable…
Added 58 mins ago
LC
Cashier Part Time Day Greenlight Requisition
Loblaw Companies Limited
Calgary, AB
- Part-time
…invisible, temporary or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable…
Added 58 mins ago
H
Licensed Practical Nurse
HealthCareersInSask.ca
La Loche, SK
- Full-time
…relating to the qualifications of the position. By submitting your application, you consent to your application history and talent profile being shared with Human Resources and the…
Added 58 mins ago
H
Licensed Practical Nurse
HealthCareersInSask.ca
La Loche, SK
- Full-time
…relating to the qualifications of the position. By submitting your application, you consent to your application history and talent profile being shared with Human Resources and the…
Added 58 mins ago
H
Unit Assistant
HealthCareersInSask.ca
Saskatoon, SK
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…relating to the qualifications of the position. By submitting your application, you consent to your application history and talent profile being shared with Human Resources and the…
Added 58 mins ago
H
Radiation Therapist I
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Union: Saskatchewan Government and General Employees Union
Added 58 mins ago
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Radiation Therapist I
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Added 58 mins ago
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Senior Insurance Advisor
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…experience in Home Insurance sales and at least six months of General Insurance experience - and are interested in progressing to a Senior Insurance Advisor role.…
Added 58 mins ago
Bridge Engineer
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…Construction, Standard Specifications for Highway Construction, General Specifications and Specification Amendments for Highway and Bridge Construction, Project Administration Manual,…
Added 1 hour ago
RB
Trust Officer
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- Full-time
Previous experience or general knowledge of estate and trust related administration

McMaster University

MEDICAL SECRETARY

Hamilton, ON, Canada

Part-time

Apply About employer

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Job details

Job type: Part-time
Apply by: Nov 27, 2026
Experience: Requires 3 years of relevant experience.
Posting language: English
Posted: Oct 28, 2026

Original job description

Unit/Project Description:

The Department of Surgery is seeking a Medical Secretary II to support an academic Thoracic Surgeon at St. Joseph’s Healthcare Hamilton at the Charlton campus.

About the Division

The division of thoracic surgery at McMaster University has grown to consist of four full-time geographic faculty members. Located at St. Joseph’s Healthcare, the division provides Hamilton and surrounding communities with specialty care for diseases of the lung, esophagus and mediastinum. In addition to providing innovative clinical services, the division is acclaimed as one of eight centres in Canada (and nine in the USA) qualified to train thoracic surgeons to practice thoracic surgery in Canada. The division continues to enjoy close relationships with other groups and institutions both within and outside the hospital, including the Firestone Institute for Respiratory Health (FIRH), Juravinski Cancer Centre, Father Sean O’Sullivan Research Centre (FSORC) and the Ontario Cancer Treatment and Research Foundation.

About the Department of Surgery

Over its 50+ year history, the McMaster Department of Surgery has maintained a steadfast commitment towards thinking big and making it possible. We are a Department with 11 surgical divisions and Royal College residency training programs; together, we are poised to unleash a future fueled by a creative mindset and powered by our people. The successful candidate will be bring a positive, solutions-focused mindset, as we collectively work towards achieving the Department Vision. This Vision is based on 6 core tenets:

C.R.E.A.T.E.

Culture that includes

Research that impacts

Education that inspires

Advancement for all

Transformation through innovation & entrepreneurship

Excellence in patient care

Job Summary:

The Medical Secretary (II) is responsible for establishing priorities for office operations and performing a variety of secretarial and administrative duties within a clinical or medical practice setting.

Purpose and Key Functions:

Prepare, coordinate, and monitor physician on-call schedules, procedure schedules, clinics, and medical staff rounds.
Write a variety of documents including correspondence, reports and meeting minutes.
Schedule patient medical appointments and procedures.
Coordinate calendars, arrange meetings, book rooms and make travel arrangements.
Resolve scheduling and calendar issues, complaints, and conflicts.
Use a dictaphone to transcribe a variety of documents and reports including minutes, patient files, medical reports, and manuscripts.
Monitor budgets and reconcile accounts. Complete financial forms including travel expense reports, electronic cheque requisitions, purchase orders and journal entries.
Process and reconcile clinical and third-party service billings.
Greet visitors, answer or redirect general inquiries in person, by telephone and via email and respond independently to inquiries that are specific in nature and require a thorough knowledge of established policies and procedures.
Interact with patients and their family members who may be experiencing emotional or difficult situations.
Ensure patients understand all instructions given to them for tests and medical procedures.
Gather and compile information required for a variety of grant submissions and reports.
Facilitate the collection of signatures required on grant applications and agreements.
Conduct database, literature and web searches to locate and retrieve documents and articles.
Prepare and book exam rooms; ensure all materials are stocked, stored, and organized accordingly.
Set up and maintain filing systems, both electronic and hard copy.
Update and maintain information in a variety of databases.
Update and maintain confidential files and records. Handle sensitive material in accordance with established policies and procedures.
File, retrieve, and purge files.
Monitor and order office supplies.
Attend meetings and take minutes.
Assemble, collate, and disseminate mailings.
Open and distribute incoming mail and faxes and arrange courier shipments.
Remain current with relevant medical terminology.

Requirements:

2-year Community College diploma in Medical Office Administration or related field.
Requires 3 years of relevant experience.

Assets:

Proficient understanding and use of current medical terminology
Strong attention to detail and accuracy
Exceptional time management and organizational skills
Responsible, reliable and able to work independently
Critical thinking/problem-solving skills and the ability to handle multiple tasks or priorities
Experience with electronic medical records (EMR) systems such as Dovetale, EPIC, and Accuro.
Customer service skills and a patient, empathetic attitude. Strong interpersonal and communication skills, with ability to communicate professionally with hospital staff, patients and families
Strong computer skills, including full working knowledge of Microsoft Office tools, scheduling virtual visits/meetings using Zoom and Teams platforms.
Previous surgical/medicine/hospital work experience, with surgical oncology experience preferred

Additional Information:

Position requires working on-site in a hospital setting.

How To Apply

To apply for this job, please submit your application online

Apply About employer

More about this job

Responsibilities

Coordinate physician schedules, patient appointments and procedures, meetings, and office operations. Prepare and transcribe documents, manage records and billing, support grant submissions, and communicate with patients, families, and hospital staff.

Requirements

Requires a two-year community college diploma in Medical Office Administration or a related field and three years of relevant experience. Desired qualifications include medical terminology knowledge, strong organizational and communication skills, EMR experience, Microsoft Office proficiency, and prior hospital or surgical experience.

Skills

Medical Terminology
Appointment Scheduling
Calendar Coordination
Medical Records Management
Microsoft Office
Zoom
Microsoft Teams
Transcription
Patient Communication
Customer Service
Time Management
Organization
Attention To Detail
Problem-Solving
Financial Reconciliation
Database Management

Visa sponsorship

Not detected in the job text

Keywords

Medical Office Administration
Medical Secretary
Medical Terminology
Electronic Medical Records
Dovetale
EPIC
Accuro
Microsoft Office
Zoom
Microsoft Teams
Patient Scheduling
Procedure Scheduling
On-Call Schedules
Medical Transcription
Clinical Billing
Financial Reconciliation
Grant Applications
Database Management
Confidential Records
Patient Communication
Hospital Administration
Thoracic Surgery
Surgical Oncology
Meeting Minutes
Travel Expense Reports

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