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Project Coordinator
Convergint
Calgary, AB
Full-time
Convergint is currently recruiting for a Project Coordinator - Building Automation Systems to join our growing team in our Calgary, AB location. As the Project Coordinator, you will be…
Added 1 day ago
Operations Analyst – Exceptions & Inventory Management
Arrow Workforce Solutions
Calgary, AB
Full-time
Candidates with Coordinator-level experience in areas such as Inventory Coordination, Warehouse Coordination, Supply Chain Coordination, Logistics Coordination, or similar operations roles…
Operations Coordinator
Herschel Supply Company
Vancouver, BC
$50,000 to $58,000 CAD / year
Full-time
The Operations Coordinator facilitates the flow of product and maintains inventory integrity across Herschel’s third-party logistics (3PL) network. Serving as an operational link between…
Operations Coordinator
Herschel Supply Co.
Vancouver, BC
$50,000 to $58,000 CAD / year
The Operations Coordinator facilitates the flow of product and maintains inventory integrity across Herschel’s third-party logistics (3PL) network. Serving as an operational link between…
Logistics Technician (Inventory Coordinator)
PSC Group
Toronto, ON
Oversee MRO inventory, warehouse operations, and materials management at the Scarborough (West Hill) site to ensure accurate inventory and reliable support for plant operations.
Manufacturing Technology Specialist - Hamilton
Modern Niagara
Hamilton, ON
Full-time
3–5+ years of experience in a Business Analyst, Systems Liaison, Technology Coordinator, Product Owner, or similar role supporting manufacturing, ERP, MES, or operational technology systems.
Added 12 hours ago
Equipment Projects Coordinator
MDA Auto Solutions Inc
Calgary, AB
Work closely with the Supply Chain Coordinator and warehouse staff to ensure equipment availability and delivery readiness.
Equipment Projects Coordinator
MDA Auto Solutions Inc
Edmonton, AB
Full-time
Work closely with the Supply Chain Coordinator and warehouse staff to ensure equipment availability and delivery readiness.
Materials & Logistics Coordinator
Vuntut Gwitchin Government
Old Crow, Yukon
Full-time
The Materials and Logistics Coordinator coordinates the procurement, warehouse, and inventory management process to ensure materials are accessible and available for the Vuntut Gwitchin…
Coordinator, Inbound Transportation
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Mississauga, ON
Experience working with Transportation Management Systems (TMS), warehouse systems, or related software is considered an asset.
Fulfillment & Supply Chain Operations Specialist
GoFleet
Mississauga, ON
Full-time
Maintain accurate inventory records across warehouse and ERP systems.
Inventory Control Coordinator
Carrier Enterprise Canada
Brampton, ON
$55,000 to $65,000 CAD / year
Full-time
Working knowledge of inventory systems / warehouse management processes (TWL or similar systems preferred).
Operations Coordinator
TradeSpace
Edmonton, AB
Full-time
Three Calgary locations. 250+ businesses renting private warehouse units with office space: importers, e-comm brands, trades, distributors, manufacturers. Real companies building real…
Warehouse Associate
AQUATRANS DISTRIBUTORS INC
Nanaimo, BC
Up to $30 CAD / hour
As the Warehouse Coordinator, you are responsible for leading the operations of storage, inventory management, receiving & delivery of dedicated freight to meet customer requirements in a…
Warehouse Supervisor
Vale
Canada
Full-time
We are currently seeking a Warehouse Supervisor to join our Commercial team in Voisey’s Bay, Labrador, a fly-in fly-out operation.
Warehouse Lead
OZZ Electric Inc.
Port Coquitlam, BC
$30 to $35 CAD / hour
Full-time
The Warehouse Lead will be primarily responsible for assisting with the daily Warehouse Operations and managing staff. The Warehouse Operations Coordinator will report to the Shop…
Warehouse Lead
Ozz Group
Port Coquitlam, BC
$30 to $35 CAD / hour
The Warehouse Lead will be primarily responsible for assisting with the daily Warehouse Operations and managing staff. The Warehouse Operations Coordinator will report to the Shop…
Coordonnateur des opérations et de la logistique (Junior) // Operations and Logistics Coordinator (Junior)
Turning Point Brands Canada
Laval, QC
Full-time
The Operations and Logistics Coordinator plays an important supporting role within the warehouse team. This entry-level position assists with tracking shipments, maintaining accurate…
Added 1 day ago
Materials Coordinator
Vitalis Extraction Technology
Kelowna, BC
$23 to $26 CAD / hour
Full-time
Vitalis is looking for someone to fill a hands-on warehouse role with inventory coordination responsibilities. The Material Coordinator will work with Production, Warehouse, Purchasing,…
SHIPPING COORDINATOR
SOPREMA Canada
Tillsonburg, ON
Experience with Warehouse Management Systems (WMS) is considered an asset.
Inventory, Shipping, Receiving Clerk
Tridon Communications
AB
Full-time
…shipments, maintaining accurate inventory records, and supporting warehouse operations to ensure efficient order fulfillment and inventory…
Coordinator, Apparel & Equipment – Youth Programs
Vancouver Whitecaps FC
Vancouver, BC
Part-time
Vancouver Whitecaps FC is seeking a highly organized, hands-on, and detail-oriented Coordinator, Apparel & Equipment – Youth Programs to support the day-to-day apparel, equipment,…
Coordinator, Apparel & Equipment – Youth Programs (Part-Time)
Vancouver Whitecaps FC
Vancouver, BC
Part-time
Vancouver Whitecaps FC is seeking a highly organized, hands-on, and detail-oriented Coordinator, Apparel & Equipment – Youth Programs to support the day-to-day apparel, equipment,…
Projet spécial - Coordinateur de la sécurité // Special Project - Safety Coordinator
Smardt Chiller Group
Dorval, Quebec
Contract
…is dedicated to delivering high-efficiency and energy-saving systems for industries, real estate developments, health care and educational centers worldwide. We operate manufacturing…
Projet spécial - Coordinateur de la sécurité // Special Project - Safety Coordinator
Smardt
Dorval, Quebec
Contract
…is dedicated to delivering high-efficiency and energy-saving…

MDA Auto Solutions Inc

Equipment Projects Coordinator

Calgary, AB, Canada

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At a glance

Automatically prepared from the listing. Check the original description for the full requirements.

Jump to the original description

Responsibilities

The Equipment Projects Coordinator manages the internal execution of equipment projects from quote approval through delivery and installation. They are responsible for maintaining project tracking, coordinating logistics with vendors and warehouse teams, and ensuring all project documentation is accurate and up to date.

Requirements

Candidates should have 1–3 years of experience in project coordination, logistics, or supply chain support. Strong organizational skills, professional communication abilities, and a proactive approach to troubleshooting project delays are essential for this role.

Experience

2 to 5 years

Working hours

40 hours per week

Job type

Full-time

Work arrangement

On-site

Skills

Project coordination
Logistics
Supply chain management
Order tracking
Vendor management
Documentation
Scheduling
Communication
Problem solving
Time management
Attention to detail
Change management
Inventory coordination
Data entry
Cross-functional collaboration

Benefits

Paid time off

Visa sponsorship

Not detected in the job text

Keywords

Project coordination
Logistics
Supply chain
Equipment installation
Vendor relations
Purchase orders
Project tracking
Warehouse operations
Change orders
Scheduling
Documentation
Sales support
Inventory management
Operations
Automotive industry
Procurement
Lead times
Project management
Administrative support
Cross-functional teams

Original job description

Western Canada’s Largest Dealer-Owned purchasing group is growing again!

Are you a detail‑driven problem solver who thrives on coordinating complex logistics and keeping projects moving smoothly?

WD Co-Auto is seeking a proactive Equipment Projects Coordinator to play a key role in managing the internal execution of equipment projects from quote approval through delivery and installation.

This role offers the opportunity to grow into more advanced project coordination and operations responsibilities while gaining hands‑on experience in a collaborative, in‑office environment. If you're organized, communicative, and excited to make a measurable impact on project execution, we’d love to hear from you.

Location:

This is a permanent, full-time role is in-office in Calgary.

What You’ll Do:

Reporting to the Purchasing Manager, you will ensure equipment orders, logistics, and project documentation are clearly organized and progressing on schedule. You will maintain project tracking, coordinate deliveries and installations, and ensure warehouse staff, vendors, and subcontractors are aligned every step of the way.

This position works closely with the following internal and external partners to support the successful completion of equipment projects and deliver a seamless experience from start to finish.

Sales Representatives
Supply Chain Coordinator
Warehouse Team
Vendors and subcontractors supporting equipment installations

Equipment Project Coordination

Coordinate the internal flow of equipment projects from quote approval through delivery and installation.
Maintain project tracking and internal timelines based on dates and scheduling information provided by Sales Representatives.
Ensure project information including equipment requirements, delivery timelines, and installation details are properly documented.
Maintain organized records for equipment projects including orders, documentation, and delivery details.
Track project progress internally and provide status updates to Sales Representatives when required.
Equipment Order & Supply Chain Coordination

Coordinate ordering of equipment and project components once quotes are approved.
Work with vendors and the purchasing team to confirm equipment availability, lead times, and shipment schedules.
Track purchase orders associated with equipment projects to ensure timely fulfillment.
Monitor vendor lead times and proactively flag delays that may impact project timelines.
Ensure all equipment, accessories, and materials required for projects are ordered and scheduled appropriately.

Project Logistics & Scheduling

Coordinate delivery timelines between vendors, warehouse teams, subcontractors, and installation partners.
Schedule equipment deliveries and installation logistics once required dates and site readiness information are provided by the Sales Representative.
Maintain installation calendars and internal scheduling information.
Track shipment status and confirm delivery dates for equipment and materials.
Project Documentation & Change Management
Manage and document project change orders including additional equipment, accessories, or scope adjustments.
Prepare quote additions or order updates when project scope changes.
Ensure all project documentation is complete and stored within company systems.
Maintain clear records of project updates and changes.

Sales & Internal Team Support

Support Sales Representatives by ensuring equipment projects progress smoothly through ordering, delivery, and installation.
Maintain regular communication with sales staff regarding project status and potential delays.
Assist with preparation of deposits and project documentation required prior to order placement.
Sales Representatives remain responsible for confirming project timelines, site readiness, and installation dates with the customer. The Equipment Projects Coordinator manages internal coordination once this information is provided.

Cross-Functional Support

Work closely with the Supply Chain Coordinator and warehouse staff to ensure equipment availability and delivery readiness.
Provide support to supply chain and order desk functions.
Maintain strong coordination between purchasing, sales, warehouse, and installation teams.
Other duties as assigned by the Purchasing Manager

Measurement of Success

Equipment projects progressing smoothly from order placement through delivery and installation.
Accurate project tracking and documentation maintained for all equipment projects.
Timely ordering and coordination of equipment and project materials.
Clear communication and coordination between sales ,purchasing, warehouse, and vendors.
Minimal delays related to internal coordination or supply chain execution.
Effective support provided to Sales Representatives managing equipment projects.
Strong organization and management of project documentation and scheduling.

What You’ll Bring:

1–3 years’ experience in project coordination, logistics, supply chain support, or a similar operations‑focused role.
Strong organizational and project‑coordination skills with the ability to manage multiple timelines and details.
Clear, professional communication skills for working with sales teams, vendors, and warehouse staff.
Ability to identify issues early, troubleshoot delays, and take proactive steps to keep projects on track.
High attention to detail when tracking equipment orders, documenting project changes, and maintaining accurate records.
Solid time‑management skills and the ability to prioritize tasks in a fast‑paced environment.

Why Join WD Co-Auto

Competitive Pay: an annual base salary depending on level of experience.
Amazing Benefits: Comprehensive benefits package, paid time off

About WD Co-Auto

WD Co-Auto is dedicated to helping automotive dealerships across Canada succeed, and we want you to be part of our journey. Start your career in a role where your potential matters and every day is an opportunity to make an impact.

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