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Added 9 mins ago
Supply Chain Coordinator
MDS Aero Support Corporation
Ottawa, ON
Full-time
The Purchasing team is the hub for all MDS procurement and supplier management activities. The Supply Chain Coordinator is responsible for managing MDS orders through to final delivery.
Added 1 hour ago
Business Operations Coordinator / Coordonnateur / Coordonnatrice des opérations d'affaires
Centiro
Montreal, QC
Full-time
At Centiro, we’re growing our North American presence – and smooth, consistent, proactive operations are essential to that journey. We’re looking for a strong operational heartbeat and…
Added 1 hour ago
Purchasing Coordinator
Giesecke+Devrient
Markham, ON
The Purchasing Coordinator supports procurement activities for indirect categories, focusing on the execution of daily procurement transactions, supplier communication, and participation in…
Added 1 hour ago
Purchasing Coordinator
Giesecke+Devrient
Markham, ON
Full-time
The Purchasing Coordinator supports procurement activities for indirect categories, focusing on the execution of daily procurement transactions, supplier communication, and participation in…
Added 2 hours ago
PO Coordinator, In Suite - Multi-Residential
Morguard
Mississauga, ON
Full-time
The PO Coordinator, In Suite is accountable to the Supervisor, Purchase Order Coordinator for the timely and accurate issuance, processing, and administration of purchase orders and related…
Added 2 hours ago
IT Financial Analyst
Georgian College
ON
Working directly with internal clients across the College, the position supports IT purchasing, budgeting, forecasting, and software entitlement governance by translating business needs…
Added 3 hours ago
IT Financial Analyst
Georgian College
Barrie, ON
Full-time
Working directly with internal clients across the College, the position supports IT purchasing, budgeting, forecasting, and software entitlement governance by translating business needs…
Added 4 hours ago
Coordinator, Materials
Elk Valley Resources
Elkford, BC
$85,000 to $100,000 CAD / year
Full-time
Coordinate part requirements with purchasing, planning and execution
Added 5 days ago
Chem Stores Sales and Inventory Coordinator
University of Waterloo
Waterloo, ON · Earth Sciences & Chemistry
Full-time
The Chemistry Stores Sales and Inventory Coordinator is responsible for the day-to-day operation of Chemistry Stores and provides outstanding customer service to the University research and…
Added 3 days ago
Equipment Projects Coordinator
MDA Auto Solutions Inc
Calgary, AB
WD Co-Auto is seeking a proactive Equipment Projects Coordinator to play a key role in managing the internal execution of equipment projects from quote approval through delivery and…
Added 3 days ago
Logistics Coordinator
Avl manufacturing
Hamilton, ON
Up to $25 CAD / hour
Full-time
The Logistics Coordinator is responsible for managing and coordinating the movement of materials, products, and resources within and outside the manufacturing plant. This role ensures that…
Added 3 days ago
Procurement Coordinator
Extendicare
Markham, ON · SGP (Steeles Ave.)
Full-time
SGP, a division of Extendicare, is a leading Group Purchasing Organization (GPO) dedicated to serving the senior care market. With over $1 billion in annual procurement volume, SGP delivers…
Added 3 days ago
Procurement Coordinator
Extendicare
Markham, ON · SGP (Steeles Ave.)
Full-time
SGP, a division of Extendicare, is a leading Group Purchasing Organization (GPO) dedicated to serving the senior care market. With over $1 billion in annual procurement volume, SGP delivers…
Added 3 days ago
PURCHASING AND PROCUREMENT COORDINATOR-EN
La Vie En Rose
Montreal, QC
Full-time
Reporting to the Director, Procurement – Goods and Services, the incumbent supports the procurement needs of Canadian and U.S. stores, as well as the Head Office, by contributing to…
Added 3 days ago
Purchasing Coordinator
BC Housing
Burnaby, BC
Full-time
Reporting to the Supervisor, Purchasing Administration, the Purchasing Coordinator is responsible for retrieving and reviewing assigned Work Orders (WOs), processing Purchase Orders (POs),…
Added 3 days ago
Site Coordinator
Globotech
Kincardine, ON · Port Elgin, ON
$70,000 to $80,000 CAD / year
Globotech is currently seeking a Site Coordinator to support on going projects at the Tiverton, Ontario location. An ideal candidate must be local or willing to relocate to the area or come…
Added 3 days ago
Provincial Inventory Coordinator (Supply Technician 3)
The Government of Nova Scotia
NS · MILLER LAKE, NS
You will be responsible for the management, planning and coordination of all inventory activities, control of the fleet inventories at the central mechanical stores operations at Miller…
Added 3 days ago
Engineering Project Coordinator - Richmond Hill, ON
GCG
Richmond Hill, ON
Full-time
As the Project Coordinator, you will manage supplier relationships, coordinate purchasing and logistics activities, and support project execution through effective planning and…
Added 4 days ago
Coordonnateur(trice) de bureau / Office Coordinator (contrat/contract)
Cushman & Wakefield
Montreal, QC
Full-time
Manage purchasing and maintenance of office supplies and office equipment (i.e., furniture, IT equipment, telephones, snack services, plants, etc.) by ordering through Workday, procurement,…
Added 4 days ago
Engineering Project Coordinator - Richmond Hill, ON
GOGcG
Richmond Hill, ON
Full-time
As the Project Coordinator, you will manage supplier relationships, coordinate purchasing and logistics activities, and support project execution through effective planning and…
Added 4 days ago
Coordinator, Purchasing (Term)
City of Regina
Regina, SK
In an environment that supports continuous improvement and under the general direction of the Manager, Procurement And Supply Chain, this employee is responsible for effectively and…
Added 4 days ago
Senior Coordinator, Supply Chain Operations
University of Ottawa
Ottawa, ON · University Centre
Full-time
The Senior Coordinator, Supply Chain Operations oversees end-to-end operational oversight and advanced administrative support across the request-to-payment lifecycle, including procurement…
Added 4 days ago
Coordonnateur(trice) logistique et chaîne d’approvisionnement / Supply Chain Coordinator
JAM Industries
Baie-D'Urfé, QC
Full-time
Added 4 days ago
Fisheries Fleet Coordinator
Paqtnkek
Afton, PE
Contract
Reporting to the Fisheries Operation Manager (1-Year Term Position), the Fisheries Fleet Coordinator is a logistics and vessel specialist, responsible for overseeing the vessels in use,…
Added 4 days ago
Maintenance Material Coordinator
THOAR Mining Management Ltd.
Regina, SK
Full-time
The Maintenance Material Coordinator (MMC) is responsible for ensuring all maintenance materials required to support planned and reactive maintenance activities are available when needed.…

MDA Auto Solutions Inc

Equipment Projects Coordinator

Calgary, AB, Canada

Experience: 1–3 years’ experience in project coordination, logistics, supply chain support, or a similar operations‑focused role.
Posting language: English
Posted: Sep 18, 2026

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Applications open in a new tab.

Original job description

Western Canada’s Largest Dealer-Owned purchasing group is growing again!

Are you a detail‑driven problem solver who thrives on coordinating complex logistics and keeping projects moving smoothly?

WD Co-Auto is seeking a proactive Equipment Projects Coordinator to play a key role in managing the internal execution of equipment projects from quote approval through delivery and installation.

This role offers the opportunity to grow into more advanced project coordination and operations responsibilities while gaining hands‑on experience in a collaborative, in‑office environment. If you're organized, communicative, and excited to make a measurable impact on project execution, we’d love to hear from you.

Location:

This is a permanent, full-time role is in-office in Calgary.

What You’ll Do:

Reporting to the Purchasing Manager, you will ensure equipment orders, logistics, and project documentation are clearly organized and progressing on schedule. You will maintain project tracking, coordinate deliveries and installations, and ensure warehouse staff, vendors, and subcontractors are aligned every step of the way.

This position works closely with the following internal and external partners to support the successful completion of equipment projects and deliver a seamless experience from start to finish.

Sales Representatives
Supply Chain Coordinator
Warehouse Team
Vendors and subcontractors supporting equipment installations

Equipment Project Coordination

Coordinate the internal flow of equipment projects from quote approval through delivery and installation.
Maintain project tracking and internal timelines based on dates and scheduling information provided by Sales Representatives.
Ensure project information including equipment requirements, delivery timelines, and installation details are properly documented.
Maintain organized records for equipment projects including orders, documentation, and delivery details.
Track project progress internally and provide status updates to Sales Representatives when required.
Equipment Order & Supply Chain Coordination

Coordinate ordering of equipment and project components once quotes are approved.
Work with vendors and the purchasing team to confirm equipment availability, lead times, and shipment schedules.
Track purchase orders associated with equipment projects to ensure timely fulfillment.
Monitor vendor lead times and proactively flag delays that may impact project timelines.
Ensure all equipment, accessories, and materials required for projects are ordered and scheduled appropriately.

Project Logistics & Scheduling

Coordinate delivery timelines between vendors, warehouse teams, subcontractors, and installation partners.
Schedule equipment deliveries and installation logistics once required dates and site readiness information are provided by the Sales Representative.
Maintain installation calendars and internal scheduling information.
Track shipment status and confirm delivery dates for equipment and materials.
Project Documentation & Change Management
Manage and document project change orders including additional equipment, accessories, or scope adjustments.
Prepare quote additions or order updates when project scope changes.
Ensure all project documentation is complete and stored within company systems.
Maintain clear records of project updates and changes.

Sales & Internal Team Support

Support Sales Representatives by ensuring equipment projects progress smoothly through ordering, delivery, and installation.
Maintain regular communication with sales staff regarding project status and potential delays.
Assist with preparation of deposits and project documentation required prior to order placement.
Sales Representatives remain responsible for confirming project timelines, site readiness, and installation dates with the customer. The Equipment Projects Coordinator manages internal coordination once this information is provided.

Cross-Functional Support

Work closely with the Supply Chain Coordinator and warehouse staff to ensure equipment availability and delivery readiness.
Provide support to supply chain and order desk functions.
Maintain strong coordination between purchasing, sales, warehouse, and installation teams.
Other duties as assigned by the Purchasing Manager

Measurement of Success

Equipment projects progressing smoothly from order placement through delivery and installation.
Accurate project tracking and documentation maintained for all equipment projects.
Timely ordering and coordination of equipment and project materials.
Clear communication and coordination between sales ,purchasing, warehouse, and vendors.
Minimal delays related to internal coordination or supply chain execution.
Effective support provided to Sales Representatives managing equipment projects.
Strong organization and management of project documentation and scheduling.

What You’ll Bring:

1–3 years’ experience in project coordination, logistics, supply chain support, or a similar operations‑focused role.
Strong organizational and project‑coordination skills with the ability to manage multiple timelines and details.
Clear, professional communication skills for working with sales teams, vendors, and warehouse staff.
Ability to identify issues early, troubleshoot delays, and take proactive steps to keep projects on track.
High attention to detail when tracking equipment orders, documenting project changes, and maintaining accurate records.
Solid time‑management skills and the ability to prioritize tasks in a fast‑paced environment.

Why Join WD Co-Auto

Competitive Pay: an annual base salary depending on level of experience.
Amazing Benefits: Comprehensive benefits package, paid time off

About WD Co-Auto

WD Co-Auto is dedicated to helping automotive dealerships across Canada succeed, and we want you to be part of our journey. Start your career in a role where your potential matters and every day is an opportunity to make an impact.

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More about this job

Responsibilities

The Equipment Projects Coordinator manages the internal execution of equipment projects from quote approval through delivery and installation. They are responsible for maintaining project tracking, coordinating logistics with vendors and warehouse teams, and ensuring all project documentation is accurate and up to date.

Requirements

Candidates should have 1–3 years of experience in project coordination, logistics, or supply chain support. Strong organizational skills, professional communication abilities, and a proactive approach to troubleshooting project delays are essential for this role.

Skills

Project coordination
Logistics
Supply chain management
Order tracking
Vendor management
Documentation
Scheduling
Communication
Problem solving
Time management
Attention to detail
Change management
Inventory coordination
Data entry
Cross-functional collaboration

Benefits

Paid time off

Visa sponsorship

Not detected in the job text

Keywords

Project coordination
Logistics
Supply chain
Equipment installation
Vendor relations
Purchase orders
Project tracking
Warehouse operations
Change orders
Scheduling
Documentation
Sales support
Inventory management
Operations
Automotive industry
Procurement
Lead times
Project management
Administrative support
Cross-functional teams

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