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Added 2 hours ago
Spare Parts Coordinator
Husky Technologies
Bolton, ON
Full-time
The primary contact for customers. Communicates with staff from different departments, such as project engineers, warehouse, and logistics, to ensure the status of orders and resolve any…
Added 8 hours ago
Spare Parts Coordinator
Husky Technologies
Bolton, ON
Full-time
The primary contact for customers. Communicates with staff from different departments, such as project engineers, warehouse, and logistics, to ensure the status of orders and resolve any…
Added 10 hours ago
Operations & Logistics Coordinator
T-Lane Transportation
AB · Edmonton, AB
Full-time
WE ARE HIRING and looking for a highly motivated Operations & Logistics Coordinator to join our growing team TODAY! This position can be based in Abbotsford, British Columbia.
Added 10 hours ago
Logistics Coordinator - Mandarin-English
Palliser Furnishings Corporation
Winnipeg, MB
Full-time
Coordinate transportation logistics using transportation management systems (TMS) and warehouse management systems (WMS) to ensure timely deliveries.
Added 12 hours ago
Logistics Coordinator
EQ3
Winnipeg, MB
Full-time
We are looking for an organized, analytical, and collaborative individual to join our team as a Logistics Coordinator.
Added 13 hours ago
Spare Parts Coordinator
Husky Technologies
Bolton, ON
Full-time
The primary contact for customers. Communicates with staff from different departments, such as project engineers, warehouse, and logistics, to ensure the status of orders and resolve any…
Added 14 hours ago
Operations Support Coordinator (Day Shift)
Metro Supply Chain
Elora, ON
Full-time
Reporting to the Operations Supervisor, the Operations Support Coordinator is responsible for carrying out the order fulfillment work plan for the shift. Utilizing Warehouse Management…
Added 14 hours ago
Operations Support Coordinator (Afternoon Shift)
Metro Supply Chain
Elora, ON
Full-time
Reporting to the Operations Supervisor, the Operations Support Coordinator is responsible for carrying out the order fulfillment work plan for the shift. Utilizing Warehouse Management…
Added 14 hours ago
Project Coordinator, Civil Projects (12-month Contract)
DP World
Burnaby, BC
Full-time
What's more, we're reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we’re at the cutting edge of disruptive technology,…
Added 15 hours ago
Coordinator Transportation
Sobeys
Oromocto, NB
Full-time
The Transportation Coordinator is responsible for managing mechanics and third-party services responsible for preventive maintenance and repairs of all trucks, trailers and equipment in the…
Added 15 hours ago
Coordinateur (e) d'inventaire
Cardinal Health
Dorval, QC · Canada-Dorval
Full-time
We are looking for a positive and team-oriented individual to join our Dorval Distribution Centre as an Inventory Coordinator. The incumbent will meet the warehouse’s inventory management…
Added 16 hours ago
Canada Customer Service Representative
Mouser
Kitchener, ON
Full-time
· Ensures workflow is maintained if coordinator and management are not available.
Added 16 hours ago
Operations Coordinator
Intelcom
Cranbrook, BC
Part-time
Support and maintenance warehouse systems and ensure operational efficiency.
Added 16 hours ago
Operations Coordinator
Intelcom
Sydney Indian Reserve No. 28A, NS · Sydney
Full-time
Support and maintenance warehouse systems and ensure operational efficiency.
Added 17 hours ago
Coordinator Transportation
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Oromocto, NB
The Transportation Coordinator is responsible for managing mechanics and third-party services responsible for preventive maintenance and repairs of all trucks, trailers and equipment in the…
Added 18 hours ago
Safety Coordinator
Metrie
Woodbridge, ON
Full-time
We are seeking an experienced and hands-on Safety Coordinator to serve as a key resource in advancing health and safety initiatives within our manufacturing operations.
Added 19 hours ago
Operations & Logistics Coordinator
T-Lane Transportation
Abbotsford, BC
Full-time
WE ARE HIRING and looking for a highly motivated Operations & Logistics Coordinator to join our growing team TODAY! This position can be based in Abbotsford, British Columbia.
Added 19 hours ago
Coordinated Access and Assessment Coordinator
Calgary Homeless Foundation
Calgary, AB
Full-time
Our comprehensive data warehouse reveals the full picture of homelessness in our community, enabling us to anticipate challenges and identify effective solutions. And we unite diverse…
Added 20 hours ago
Equipment Coordinator
Bird Construction
AB · Sturgeon County (Westrac)
Full-time
Equipment CoordinatorReporting to the Equipment Manager, the Equipment Coordinator will provide support for operations and sites. This position will also be responsible for organizing,…
Added 21 hours ago
Spare Parts Coordinator
Husky Technologies
Bolton, ON
Full-time
The primary contact for customers. Communicates with staff from different departments, such as project engineers, warehouse, and logistics, to ensure the status of orders and resolve any…
Added 22 hours ago
Billing Coordinator
AWOT GLOBAL LOGISTICS (CANADA) CORP.
Toronto, ON
Full-time
The Billing Coordinator is a full-time, on-site role based in Toronto, ON. This position is responsible for preparing, reviewing, and issuing invoices for freight, warehousing, and related…
Added 22 hours ago
Project Coordinator, Production Department
Apex Sound & Light Corporation
Pickering, ON
Contract
Liaise between the Project Manager, Logistics Coordinator, Warehouse Manager, and Technical teams to ensure project requirements are communicated and coordinated.
Added 23 hours ago
Project & Operations Coordinator
Merrick Retail Service Inc.
Vaughan, ON
Full-time
…motivated, detail-oriented, and experienced Project & Operations Coordinator to own jobs from intake to delivery - not just track them, but drive them. You’ll be the single point of…
Added 2 days ago
Chef de projet - sante et securite (SST) // Health & Safety Project Manager
Smardt
Kirkland, QC
Contract
Added 11 days ago
Customer Account Coordinator
XTL Transport, Logistics, Distribution
Toronto, ON
Full-time
…Warehousing-Distribution field, is looking for a Customer Account Coordinator to join our team. The ideal candidate is a safety, quality and team player. If you are looking for a stable job…

MDA Auto Solutions Inc

Equipment Projects Coordinator

Calgary, AB, Canada

Experience: 1–3 years’ experience in project coordination, logistics, supply chain support, or a similar operations‑focused role.
Posting language: English
Posted: Sep 18, 2026

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Applications open in a new tab.

Original job description

Western Canada’s Largest Dealer-Owned purchasing group is growing again!

Are you a detail‑driven problem solver who thrives on coordinating complex logistics and keeping projects moving smoothly?

WD Co-Auto is seeking a proactive Equipment Projects Coordinator to play a key role in managing the internal execution of equipment projects from quote approval through delivery and installation.

This role offers the opportunity to grow into more advanced project coordination and operations responsibilities while gaining hands‑on experience in a collaborative, in‑office environment. If you're organized, communicative, and excited to make a measurable impact on project execution, we’d love to hear from you.

Location:

This is a permanent, full-time role is in-office in Calgary.

What You’ll Do:

Reporting to the Purchasing Manager, you will ensure equipment orders, logistics, and project documentation are clearly organized and progressing on schedule. You will maintain project tracking, coordinate deliveries and installations, and ensure warehouse staff, vendors, and subcontractors are aligned every step of the way.

This position works closely with the following internal and external partners to support the successful completion of equipment projects and deliver a seamless experience from start to finish.

Sales Representatives
Supply Chain Coordinator
Warehouse Team
Vendors and subcontractors supporting equipment installations

Equipment Project Coordination

Coordinate the internal flow of equipment projects from quote approval through delivery and installation.
Maintain project tracking and internal timelines based on dates and scheduling information provided by Sales Representatives.
Ensure project information including equipment requirements, delivery timelines, and installation details are properly documented.
Maintain organized records for equipment projects including orders, documentation, and delivery details.
Track project progress internally and provide status updates to Sales Representatives when required.
Equipment Order & Supply Chain Coordination

Coordinate ordering of equipment and project components once quotes are approved.
Work with vendors and the purchasing team to confirm equipment availability, lead times, and shipment schedules.
Track purchase orders associated with equipment projects to ensure timely fulfillment.
Monitor vendor lead times and proactively flag delays that may impact project timelines.
Ensure all equipment, accessories, and materials required for projects are ordered and scheduled appropriately.

Project Logistics & Scheduling

Coordinate delivery timelines between vendors, warehouse teams, subcontractors, and installation partners.
Schedule equipment deliveries and installation logistics once required dates and site readiness information are provided by the Sales Representative.
Maintain installation calendars and internal scheduling information.
Track shipment status and confirm delivery dates for equipment and materials.
Project Documentation & Change Management
Manage and document project change orders including additional equipment, accessories, or scope adjustments.
Prepare quote additions or order updates when project scope changes.
Ensure all project documentation is complete and stored within company systems.
Maintain clear records of project updates and changes.

Sales & Internal Team Support

Support Sales Representatives by ensuring equipment projects progress smoothly through ordering, delivery, and installation.
Maintain regular communication with sales staff regarding project status and potential delays.
Assist with preparation of deposits and project documentation required prior to order placement.
Sales Representatives remain responsible for confirming project timelines, site readiness, and installation dates with the customer. The Equipment Projects Coordinator manages internal coordination once this information is provided.

Cross-Functional Support

Work closely with the Supply Chain Coordinator and warehouse staff to ensure equipment availability and delivery readiness.
Provide support to supply chain and order desk functions.
Maintain strong coordination between purchasing, sales, warehouse, and installation teams.
Other duties as assigned by the Purchasing Manager

Measurement of Success

Equipment projects progressing smoothly from order placement through delivery and installation.
Accurate project tracking and documentation maintained for all equipment projects.
Timely ordering and coordination of equipment and project materials.
Clear communication and coordination between sales ,purchasing, warehouse, and vendors.
Minimal delays related to internal coordination or supply chain execution.
Effective support provided to Sales Representatives managing equipment projects.
Strong organization and management of project documentation and scheduling.

What You’ll Bring:

1–3 years’ experience in project coordination, logistics, supply chain support, or a similar operations‑focused role.
Strong organizational and project‑coordination skills with the ability to manage multiple timelines and details.
Clear, professional communication skills for working with sales teams, vendors, and warehouse staff.
Ability to identify issues early, troubleshoot delays, and take proactive steps to keep projects on track.
High attention to detail when tracking equipment orders, documenting project changes, and maintaining accurate records.
Solid time‑management skills and the ability to prioritize tasks in a fast‑paced environment.

Why Join WD Co-Auto

Competitive Pay: an annual base salary depending on level of experience.
Amazing Benefits: Comprehensive benefits package, paid time off

About WD Co-Auto

WD Co-Auto is dedicated to helping automotive dealerships across Canada succeed, and we want you to be part of our journey. Start your career in a role where your potential matters and every day is an opportunity to make an impact.

Apply About employer

More about this job

Responsibilities

The Equipment Projects Coordinator manages the internal execution of equipment projects from quote approval through delivery and installation. They are responsible for maintaining project tracking, coordinating logistics with vendors and warehouse teams, and ensuring all project documentation is accurate and up to date.

Requirements

Candidates should have 1–3 years of experience in project coordination, logistics, or supply chain support. Strong organizational skills, professional communication abilities, and a proactive approach to troubleshooting project delays are essential for this role.

Skills

Project coordination
Logistics
Supply chain management
Order tracking
Vendor management
Documentation
Scheduling
Communication
Problem solving
Time management
Attention to detail
Change management
Inventory coordination
Data entry
Cross-functional collaboration

Benefits

Paid time off

Visa sponsorship

Not detected in the job text

Keywords

Project coordination
Logistics
Supply chain
Equipment installation
Vendor relations
Purchase orders
Project tracking
Warehouse operations
Change orders
Scheduling
Documentation
Sales support
Inventory management
Operations
Automotive industry
Procurement
Lead times
Project management
Administrative support
Cross-functional teams

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