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Added 27 mins ago
Interfacility Transport Coordinator - VECTRS
Winnipeg Regional Health Authority
Winnipeg, MB
The role of the Virtual Emergency Care and Transfer Resource (VECTRS) Interfacility Transport Coordinator is to receive and process requests for medical assistance and medical…
Added 56 mins ago
VF
Preschool Educator (On Call)
Vivo for Healthier Generations
Calgary, AB
- Other
Deliver a high standard of effective supervision, risk assessment, best practices and duty of care for all children within the preschool program at all times.
Added 1 hour ago
AH
50/50 Coordinator, MLSE Foundation
Argonauts Holdings Limited Partnership
Toronto, ON · Scotiabank Arena
- Full-time
The 50|50 Coordinator leads the day-to-day execution of the 50|50 program, ensuring regulatory compliance and effective usage of marketing channels. This role requires a highly…
Added 1 hour ago
TS
Casual Extreme Weather Response Support Worker
The Salvation Army Canada and Bermuda Territory
Victoria, BC
- Part-time
Observes EWR program guest and assesses any potential volatile situations and develops short-term strategies to mitigate including de-escalating challenging behaviors and engaging clients…
Added 1 hour ago
YO
Specialty Program Instructor
YMCA of Greater Halifax/Dartmouth
Dartmouth, NS
- Full-time
Access to YMCA Canada’s Learning Management System, featuring training on a wide range of topics related to health and wellbeing, program delivery, and child safeguarding
Added 1 hour ago
TO
Camp Senior Leader - Inclusion
Town of Oakville
Oakville, ON
- Part-time
Attend all mandatory staff functions from May-September 2027 including but not limited to; training, scheduled shifts, staff meetings and site clean-ups and all allocated program times.
Added 1 hour ago
TO
Camp Senior Leader
Town of Oakville
Oakville, ON
- Part-time
Attend all mandatory staff functions from May-September 2027 including but not limited to training, scheduled shifts, staff meetings and site clean-ups and all allocated program times.
Added 2 hours ago
DG
Sales Receptionist
Dilawri Group of Companies
Langley (District), BC · Langley, BC
- Full-time
If you are looking to grow your career with an organization driven by excellence, integrity, and innovation, Dilawri offers an environment where people are supported and empowered to…
Added 4 hours ago
ML
Sales Administrator
Motion LP
Thunder Bay, ON
- Full-time
You have worked in customer service or in an office environment, responding to competing demands and prioritizing tasks. You have high attention to detail, strong organizational skills, and…
Added 5 hours ago
After Sales Service Coordinator
Maison Birks
Montreal, QC
As a After-Sales Service Coordinator at our Flagship store, you will play a key role in shaping the client experience beyond the sale. You will ensure the seamless execution of after-sales…
Added 5 hours ago
NM
Client Care Coordinator
NUVISTA Mental Health
Regina, SK
- Up to $39,000 CAD / year
- Full-time
Support client intake and program booking processes
Added 5 hours ago
ME
Production Supervisor - Assembly & Materials
MACLEAN ENGINEERING & MARKETING CO. LIMITED
Collingwood, ON
- $80,000 to $100,000 CAD / year
Work closely with ISO Coordinator to ensure measurement devices and instruments are maintained and calibrated. Participate as a team member, with all ISO initiatives, including risk…
Added 5 hours ago
CU
DDA 1 - School of Business
Capilano University
North Vancouver, BC
- Full-time
This is administrative, clerical and reception work in support of an instructional unit or functional area. An incumbent in this job is primarily responsible for assisting a Program…
Added 5 hours ago
GO
Mileage and Insurance Coordinator
Government of Manitoba
Winnipeg, MB
- Full-time
Join the Fleet Management Services Branch of the Public Service Delivery Department as a Mileage and Insurance Coordinator, where you'll play a key role in supporting government fleet…
Added 5 hours ago
S
Lower Mainland - Coordinator, Apprenticeship Advisor (Permanent, Full-Time)
SkilledTradesBC
Richmond, BC
- Full-time
The Apprenticeship Advisors Coordinator provides operational, administrative, and systems support to SkilledTradesBC’s provincial Apprenticeship Advisors. The role coordinates team…
Added 6 hours ago
U
Supplier Coordinator
UNFI
Concord, ON
- $42,000 to $61,800 USD / year
- Full-time
As the Supplier Coordinator, you will join our Supplier Services team where you will have the opportunity to gain experience learning about category and brand/supplier relationship…
Added 6 hours ago
CO
Team Lead, Parks
City of Beaumont
Beaumont, AB
- Full-time
Supervising full-time and seasonal staff, including hiring, training, coaching, performance management, and promoting a strong team culture
Added 7 hours ago
TN
Recreation Worker
Tla’amin Nation
BC · qathet, British Columbia
- Part-time
Assists the Recreation Coordinator in related program duties and promotion of programs
Added 7 hours ago
Administrative Support 3 & 4 Talent Pool (Crowsnest Pass)
Government of Alberta
Crowsnest Pass, AB
Strong attention to detail and accuracy will support your ability to prepare correspondence and a wide range of documents. Exceptional relationship‑building skills will enable you to…
Added 7 hours ago
F
Service Coordinator
Finning
Red Deer, AB
- Full-time
Finning is looking for a highly organized and detail-oriented Service Coordinator to join our service operations team in Red Deer.
Added 7 hours ago
DS
Vending & VMI Specialist
DGI Supply
Abbotsford, BC
- Full-time
Are you looking for a hands-on role where you can work independently, build strong customer relationships, and see the impact of your work every day? DGI Supply is looking for a Customer…
Added 8 hours ago
YH
SERVICE COORDINATOR, CAROLE ANNE'S PLACE (PART-TIME & RELIEF)
YWCA Hamilton
Hamilton, ON
- Part-time
Provides support to homeless women accessing Carole Anne’s Place, an Out of the Cold program designed to provide a safe, warm, supportive space for women when the shelter beds and overflow…
Added 8 hours ago
ES
Guardianship and Trusteeship Coordinator
Easter Seals Alberta
Calgary, AB
- Full-time
Reporting to the Family Resource & Program Manager, the Guardianship & Trusteeship Coordinator manages a caseload of clients, providing education, coordinating applications, facilitating…
Added 8 hours ago
KI
Co-op/Intern Talent Acquisition Coordinator
Kinaxis Inc.
Canada
- Internship
As a Talent Acquisition Coordinator Intern, you will play a critical role in ensuring interviews and hiring activities run smoothly from start to finish. You will be the primary point of…
Added 8 hours ago
IP
Medical Travel Coordinator
Indigenous Perspectives Society
Masset, BC
- Full-time
The Medical Travel Coordinator supports the delivery of the Medical Transportation Program for status First Nations clients living in Haida Gwaii, on and off reserve, from Old Massett to…

MDA

Administrative Coordinator

Sainte-Anne-de-Bellevue, QC, H9X 3R2, Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Sep 22, 2026

Original job description

MDA Space (TSX: MDA) is a trusted mission partner to the global space industry, bridging the gap between what is proven and what is possible. As a pioneer in robotics, satellite systems, and geospatial intelligence - with a 55-year history of world firsts and more than 450 missions - MDA Space is a global leader in communications, Earth observation, and space satellites, as well as space infrastructure and exploration. The MDA Space team, comprising more than 4,000 space experts in Canada, the United States, and the United Kingdom, possesses the knowledge and expertise needed to transform a client’s bold vision into a feasible mission, thanks to a unique combination of experience, technical excellence, and a sense of wonder that has been part of our DNA since day one. For those who dream big and push the boundaries on Earth and among the stars to change the world for the better, we’ll take you there.

We are looking for an Administrative Coordinator to join our satellite systems team at our Montreal office.

Role:

Provide secretarial services and administrative support to managers, members of one’s own department, and those in nearby departments. Knowledge of routine office work and an understanding of the organization, its programs, and procedures, as applicable. Work independently, with minimal supervision and detailed instructions.

Responsibilities:

Prepare, review, and update various reports (daily, weekly, and monthly) related to the department.
Enter data into various internal systems.
Submit purchase requests, prepare proposals, and process shipping orders.
Process travel requests and obtain the necessary approvals.
Monitor budgets.
Proofread and review correspondence. Prepare, draft, format, and translate various documents related to the department.
Attend team meetings as needed and follow up on necessary actions. Record and prepare meeting minutes.
Prepare presentations for meetings, reports, and other related documents based on instructions provided by the manager.
Coordinate the internal distribution of information received by email or mail.
Respond to inquiries received by phone and email. Forward phone calls and messages to the appropriate individuals.
Schedule and confirm appointments, interviews, meetings, and teleconference calls, and reserve rooms.
Obtain approvals for invoices and be able to answer questions regarding expenses. Monitor the budget.
Prepare expense reports and distribute checks.
Arrange for visitors’ visits and prepare the necessary documentation as needed. Welcome visitors and senior
Order office supplies and maintain inventory within the allocated budget. Coordinate the purchase of equipment for new employees, as needed.
Organize, manage, and maintain electronic and paper filing systems. Keep records up to date according to departmental needs, including archival records.
Prepare and submit orders for catering services.
Cover shifts at the main reception desk.
Prepare, support, and carry out, as needed, the onboarding of new employees, including, but not limited to: IT request forms, equipment delivery, and onboarding sessions.
Manage, maintain, and coordinate the payment of invoices from contractors and consultants, including, but not limited to: verifying hours and the approval process.
Any other related tasks specific to each role and according to the assigned department.

Minimum Qualifications:

College-level training in office administration or equivalent.
Two (2) or more years of experience in administrative support or secretarial work.
Team player.
Proactive, dynamic, resourceful, and self-reliant.
Able to manage time and meet deadlines.
Able to work without direct supervision.
Advanced knowledge of the following software: Word, Excel,
PowerPoint, ERP, Visio, Acrobat, etc.
Practical knowledge of office skills.
Excellent interpersonal and communication skills, including the ability to interact with all levels of the organization and with external clients.
Good judgment
Must be flexible and open to change
Good knowledge of French and English, both spoken and written. Answers calls from customers and staff in other divisions, including the Ontario headquarters.

Special Considerations:

Successful candidates must obtain and maintain a security clearance at the reliability level and pass the security assessment for the Controlled Goods Program (CGP) and ITAR.

We are a dream team of passionate, collaborative, and determined individuals, and we are constantly looking for others to join #TeamMDA to foster new and innovative approaches to problem-solving that drive us to improve life on and above Earth. If you’re excited about expanding our presence in space and want to inspire the next generation, we’ll help you get there.

We have entered a new era of exploration and development, and MDA invites everyone who wants to get involved and be a part of it. As an employer committed to equal opportunity and dedicated to diversity, integrity, and collaboration, we are committed to strengthening MDA’s and Canada’s leadership in this new chapter.

MDA offers competitive compensation and benefits to its employees at all locations. As a member of the MDA team, you and your eligible dependents can enroll in a benefits plan that provides comprehensive coverage through competitive health care benefits, including: supplemental health care plans.

MDA Space is proud to offer reasonable accommodations during the recruitment process. If you would like to request such accommodations, please indicate this in your application or cover letter, and we will work with you to meet your accessibility needs.

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More about this job

Responsibilities

The Administrative Coordinator provides comprehensive secretarial and administrative support to departmental managers and staff. Key duties include managing budgets, processing invoices, coordinating meetings, and facilitating the onboarding process for new employees.

Requirements

Candidates must possess college-level training in office administration and at least two years of relevant experience. Proficiency in Microsoft Office suite and ERP software is required, along with the ability to obtain a security clearance.

Skills

Administrative support
Data entry
Budget monitoring
Proofreading
Meeting minutes
Presentation preparation
Scheduling
Expense reporting
Inventory management
Onboarding
Invoice processing
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
ERP systems
Communication skills

Benefits

Supplemental health care plans

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Satellite systems
Data entry
Budgeting
Purchase requests
Travel coordination
Meeting minutes
Reception
Onboarding
Invoice management
ERP
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Visio
Acrobat
Security clearance
Controlled Goods Program
ITAR
Office administration
Inventory management
Correspondence
Scheduling
Expense reports
Consultant management

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