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Added 12 mins ago
I
Sr. Manager Organizational Design and Change
IMAX
Mississauga, ON · Sheridan Park
- Full-time
The Senior Manager, Organizational Design and Change Management will partner with leaders and teams to strengthen IMAX’s organizational effectiveness. This role will assess structures,…
Added 12 mins ago
C
Full-Time Theatre Manager - Cineplex Cinemas Seton & VIP
Cineplex
Calgary, AB · CPX Seton Cinemas & VIP
- Full-time
Added 12 mins ago
M
Performance Coach (Personal Trainer)
Movati
Edmonton, AB
- Full-time
Our Performance Coach will report directly to the Personal Training Manager and is responsible for continuously improving the Performance Coach service offering. You will also:
Added 26 mins ago
AW
Events Manager
Agilus Work Solutions
Pickering, ON
- Full-time
Agilus by Synergie is recruiting for a Events Manager in the Nuclear Industry in Pickering,, Ontario.
Added 27 mins ago
I
Operations Coordinator
Intelcom
Moncton, NB
- Full-time
Respond to customer inquiries via phone and email
Added 27 mins ago
C
General Manager
Chipotle
Canada
- Full-time
Added 27 mins ago
MI
Specialist, Payroll
Magna International
Aurora, ON
- Full-time
Respond to standard payroll-related inquiries from divisional HR teams via our internal ticketing program (M42).
Added 42 mins ago
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Principal Strategic Account Manager, Bank of Montreal
SAS
Toronto, ON
- Other
Principal Strategic Account Manager, Bank of Montreal - Hybrid, Toronto, Ontario Canada
Added 42 mins ago
UH
Administrative Dietetic Technician
University Health Network
Toronto, ON
- Part-time
…and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious…
Added 42 mins ago
AF
Assistant Branch Manager - Office 1553
Attain Finance
Kingston, ON
- Full-time
…to being a Shift Lead. I trained diligently with my Branch Manager and Assistant Manager for two more years until my District Manager approached me with the opportunity to move into a BM…
Added 42 mins ago
AF
Financial Service Representative - LendDirect Office 1556
Attain Finance
Calgary, AB
- Full-time
…to being a Shift Lead. I trained diligently with my Branch Manager and Assistant Manager for two more years until my District Manager approached me with the opportunity to move into a BM…
Added 54 mins ago
HG
Sales Development Representative
Harris Global Business Services (GBS)
Toronto, ON
- Full-time
…operators through prospecting and qualifying leads via phone, email, and…
Added 54 mins ago
ES
Human Resources Generalist - Limited Term (12 -18 months)
Energy Safety Canada
Calgary, AB
- Full-time
Reporting to the Manager, the Human Resources (HR) Generalist will provide guidance and support on all HR related matters to ESC employees. The Generalist will lead and/or support all…
Added 57 mins ago
MT
Reception + Office Services Assistant
Miller Titerle Law Corporation
Victoria, BC
- Full-time
…Office Services Assistant role reports to the IT + Facilities Manager and works effectively with everyone at MT+Co., including our clients, vendors, and suppliers. The Reception + Office…
Added 57 mins ago
CM
Senior Specialist Partner Relations, CCS - ON
Circular Materials
ON
- Full-time
Reporting to the Senior Manager, Common Collection Systems (CCS), the Senior Specialist, CCS is responsible for supporting the effective operation, oversight, and continuous improvement of…
Added 1 hour ago
PC
Project Engineer
Pattillo Construction Corporation
Montreal, QC · Urban agglomeration of Montreal, QC
- Volunteer
Assists Project Manager / Superintendent in the review and coordination of the Loss Prevention (Safety) and Quality Control Program.
Added 1 hour ago
MA
Senior MRI Technologist - Permanent Full-Time (Multi-Site, HDMH home site)
Muskoka Algonquin Healthcare
Huntsville, ON
- Full-time
…Resonance Medical Director (MRMD), Radiologists, and/or department…
Added 1 hour ago
NC
Maintenance Worker
Neighbours Community Homes
Canada
- Full-time
…and in a manner that keeps the Maintenance Coordinator and Manager Property Services well-informed at all…
Added 1 hour ago
NC
Property Services Administrator
Neighbours Community Homes
Canada
- Full-time
Prepare daily notice of Property Services workers’ attendance and email to mailing list.
Added 1 hour ago
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Administrative Coordinator
MDA
Sainte-Anne-de-Bellevue, QC
- Full-time
Prepare presentations for meetings, reports, and other related documents based on instructions provided by the manager.
Added 1 hour ago
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Assistant Front Office Manager
AccorHotel
Lake Louise, AB
- Full-time
Join the prestigious Fairmont Hotels & Resorts as an Assistant Front Office Manager and lead a dynamic team in delivering world-class hospitality. Step into a leadership role where your…
Added 1 hour ago
Senior Internal Auditor
Twilio
BC
…global internal controls. Reporting directly to the Senior Manager of Internal Audit, you will collaborate with cross-functional teams to plan, execute, and deliver high-impact, risk-based…
Added 1 hour ago
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Account Manager (Insurance Advisor)
PROLINK
Toronto, ON
- Full-time
Account Manager (Insurance Advisor), Commercial Programs
Added 1 hour ago
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Senior Product Marketing Manager - Finance Automation
Quadient
Markham, ON
- $100,000 to $130,000 CAD / year
- Full-time
We're looking for a Senior Product Marketing Manager to be the link between our product team and the people selling and supporting our solutions every day. You'll bring new products to…
Added 1 hour ago
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Education & Training Specialist- Full Time- Flexible Shifts- Surrey, BC
LifeLabs
Surrey, BC
- Full-time
…ongoing development of our diversity, equity, and inclusion (DEI) program to better serve the needs of our diverse workforce and the communities we serve. We continue to take steps to…

MDA

Administrative Coordinator

Sainte-Anne-de-Bellevue, QC, H9X 3R2, Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Sep 22, 2026

Original job description

MDA Space (TSX: MDA) is a trusted mission partner to the global space industry, bridging the gap between what is proven and what is possible. As a pioneer in robotics, satellite systems, and geospatial intelligence - with a 55-year history of world firsts and more than 450 missions - MDA Space is a global leader in communications, Earth observation, and space satellites, as well as space infrastructure and exploration. The MDA Space team, comprising more than 4,000 space experts in Canada, the United States, and the United Kingdom, possesses the knowledge and expertise needed to transform a client’s bold vision into a feasible mission, thanks to a unique combination of experience, technical excellence, and a sense of wonder that has been part of our DNA since day one. For those who dream big and push the boundaries on Earth and among the stars to change the world for the better, we’ll take you there.

We are looking for an Administrative Coordinator to join our satellite systems team at our Montreal office.

Role:

Provide secretarial services and administrative support to managers, members of one’s own department, and those in nearby departments. Knowledge of routine office work and an understanding of the organization, its programs, and procedures, as applicable. Work independently, with minimal supervision and detailed instructions.

Responsibilities:

Prepare, review, and update various reports (daily, weekly, and monthly) related to the department.
Enter data into various internal systems.
Submit purchase requests, prepare proposals, and process shipping orders.
Process travel requests and obtain the necessary approvals.
Monitor budgets.
Proofread and review correspondence. Prepare, draft, format, and translate various documents related to the department.
Attend team meetings as needed and follow up on necessary actions. Record and prepare meeting minutes.
Prepare presentations for meetings, reports, and other related documents based on instructions provided by the manager.
Coordinate the internal distribution of information received by email or mail.
Respond to inquiries received by phone and email. Forward phone calls and messages to the appropriate individuals.
Schedule and confirm appointments, interviews, meetings, and teleconference calls, and reserve rooms.
Obtain approvals for invoices and be able to answer questions regarding expenses. Monitor the budget.
Prepare expense reports and distribute checks.
Arrange for visitors’ visits and prepare the necessary documentation as needed. Welcome visitors and senior
Order office supplies and maintain inventory within the allocated budget. Coordinate the purchase of equipment for new employees, as needed.
Organize, manage, and maintain electronic and paper filing systems. Keep records up to date according to departmental needs, including archival records.
Prepare and submit orders for catering services.
Cover shifts at the main reception desk.
Prepare, support, and carry out, as needed, the onboarding of new employees, including, but not limited to: IT request forms, equipment delivery, and onboarding sessions.
Manage, maintain, and coordinate the payment of invoices from contractors and consultants, including, but not limited to: verifying hours and the approval process.
Any other related tasks specific to each role and according to the assigned department.

Minimum Qualifications:

College-level training in office administration or equivalent.
Two (2) or more years of experience in administrative support or secretarial work.
Team player.
Proactive, dynamic, resourceful, and self-reliant.
Able to manage time and meet deadlines.
Able to work without direct supervision.
Advanced knowledge of the following software: Word, Excel,
PowerPoint, ERP, Visio, Acrobat, etc.
Practical knowledge of office skills.
Excellent interpersonal and communication skills, including the ability to interact with all levels of the organization and with external clients.
Good judgment
Must be flexible and open to change
Good knowledge of French and English, both spoken and written. Answers calls from customers and staff in other divisions, including the Ontario headquarters.

Special Considerations:

Successful candidates must obtain and maintain a security clearance at the reliability level and pass the security assessment for the Controlled Goods Program (CGP) and ITAR.

We are a dream team of passionate, collaborative, and determined individuals, and we are constantly looking for others to join #TeamMDA to foster new and innovative approaches to problem-solving that drive us to improve life on and above Earth. If you’re excited about expanding our presence in space and want to inspire the next generation, we’ll help you get there.

We have entered a new era of exploration and development, and MDA invites everyone who wants to get involved and be a part of it. As an employer committed to equal opportunity and dedicated to diversity, integrity, and collaboration, we are committed to strengthening MDA’s and Canada’s leadership in this new chapter.

MDA offers competitive compensation and benefits to its employees at all locations. As a member of the MDA team, you and your eligible dependents can enroll in a benefits plan that provides comprehensive coverage through competitive health care benefits, including: supplemental health care plans.

MDA Space is proud to offer reasonable accommodations during the recruitment process. If you would like to request such accommodations, please indicate this in your application or cover letter, and we will work with you to meet your accessibility needs.

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More about this job

Responsibilities

The Administrative Coordinator provides comprehensive secretarial and administrative support to departmental managers and staff. Key duties include managing budgets, processing invoices, coordinating meetings, and facilitating the onboarding process for new employees.

Requirements

Candidates must possess college-level training in office administration and at least two years of relevant experience. Proficiency in Microsoft Office suite and ERP software is required, along with the ability to obtain a security clearance.

Skills

Administrative support
Data entry
Budget monitoring
Proofreading
Meeting minutes
Presentation preparation
Scheduling
Expense reporting
Inventory management
Onboarding
Invoice processing
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
ERP systems
Communication skills

Benefits

Supplemental health care plans

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Satellite systems
Data entry
Budgeting
Purchase requests
Travel coordination
Meeting minutes
Reception
Onboarding
Invoice management
ERP
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Visio
Acrobat
Security clearance
Controlled Goods Program
ITAR
Office administration
Inventory management
Correspondence
Scheduling
Expense reports
Consultant management

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