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Added 25 mins ago
ES
Software Engineer Intern (Summer 2027 - 8-Months - Sports Technology - Undergraduate)
EA SPORTS
Vancouver, BC
- Temporary
Entry-level experience; prior internship, coursework, or personal projects in software engineering or related fields are valued.
Added 27 mins ago
MU
Administrative Manager
McGill University
ON
- Full-time
…the Study of Canada; Institute for the Study of International Development; Institute for Gender, Sexuality, and Feminist Studies; and the Faculty of Arts Institute for Indigenous Research…
Added 57 mins ago
S
Retail Key Holder
Skechers
Surrey, BC
- Part-time
As a Key Holder, better known as a “Floor Leader,” at Skechers, you’ll take on an essential Retail Leadership Role, contributing to store operations and mentoring your team to deliver…
Added 57 mins ago
S
Retail Key Holder
Skechers
Oshawa, ON
- Part-time
As a Key Holder, better known as a “Floor Leader,” at Skechers, you’ll take on an essential Retail Leadership Role, contributing to store operations and mentoring your team to deliver…
Added 57 mins ago
S
Retail Key Holder
Skechers
Richmond, BC
- Part-time
As a Key Holder, better known as a “Floor Leader,” at Skechers, you’ll take on an essential Retail Leadership Role, contributing to store operations and mentoring your team to deliver…
Added 1 hour ago
T
Account Manager, Small Business
TD
Victoria, BC
- Full-time
University degree and/ or relevant entry level work experience; Accounting/ Finance coursework is an asset but can also be gained through experience.
Added 1 hour ago
CR
HR Administrative Assistant
Cando Rail & Terminals
Edmonton, AB
- Full-time
Coordinate and organize Leadership Development Program (LDP) administrative activities.
Added 1 hour ago
Group Sales Coordinator
RSMI-JTAC
Jasper, AB
…managing invoicing requirements, and supporting relationship development with key group accounts. The successful candidate will work collaboratively across departments to support resort…
Added 2 hours ago
Administrative Assistant
Defence Construction Canada
Victoria, BC
Track budgets for service level agreements and training and development
Added 2 hours ago
Software Engineer Intern (Summer 2027 - 8-Months - Sports Technology - Undergraduate)
Electronic Arts
Vancouver, BC
Entry-level experience; prior internship, coursework, or personal projects in software engineering or related fields are valued.
Added 2 hours ago
HD
Illustration Assistant
Hadley Designs
Remote, Canada
- Full-time
- Remote
Note: this is an entry-level maker's role. We are not looking for a senior art direct
Added 2 hours ago
Senior Manager, Program Controls, Data Center Construction
Bell
Regina, SK
…Reporting to the Director, Program Controls, the role will provide leadership across interface and handover management, risk governance, root cause analysis, lessons learned, continuous…
Added 2 hours ago
S
Senior Manager, Payments
Super.com
Remote, Canada
- Full-time
- Remote
Lead payments market entry as we expand internationally, assessing local method coverage, acquiring strategy, currency and FX handling, and the regulatory requirements of each market.
Added 3 hours ago
Technicien(ne) de service sur le terrain - Joliette, QC
Xerox
Joliette, QC
For more than 100 years, Xerox has continually redefined the workplace experience. Harnessing our leadership position in office and production print technology, we’ve expanded into software…
Added 3 hours ago
Technicien(ne) de service sur le terrain - Trois-Rivières, QC
Xerox
Trois-Rivières, QC
For more than 100 years, Xerox has continually redefined the workplace experience. Harnessing our leadership position in office and production print technology, we’ve expanded into software…
Added 3 hours ago
Simulation Centre Coordinator
NorQuest College
Edmonton, AB
Coordinate operational requirements for fee-for-service, workforce development, assessment, remediation, and partnership activities.
Added 3 hours ago
Administrative & Payroll Assistant
SGGG Fund Services Inc.
Toronto, ON
…will assist with preparing client invoices, performing data entry, completing basic fee calculations, and supporting both accounts receivable and accounts payable…
Added 4 hours ago
H
Pharm D Degree Senior
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Bachelor of Science in Pharmacy (BSP)Entry-level Degree
Added 4 hours ago
H
Pharm D Degree Senior
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Bachelor of Science in Pharmacy (BSP)Entry-level Degree
Added 4 hours ago
PC
Project Engineer
Pattillo Construction Corporation
Montreal, QC · Urban agglomeration of Montreal, QC
- Volunteer
Culture, Leadership, and Employee Development
Added 4 hours ago
SS
Senior Sales Executive – SYSPRO ERP
Solen Software Group
Remote, Canada
- $140,000 to $160,000 CAD / year
- Full-time
- Remote
Identify organizations outgrowing entry-level accounting systems or replacing legacy and end-of-life ERP platforms.
Added 4 hours ago
Arts & Science Internship Program Coordinator (term)
University of Toronto
Toronto, ON
In depth knowledge of the post-secondary sector, the entry-level labour market, and employment trends
Added 4 hours ago
HT
Master Data Mgmt Analyst
Husky Technologies
Bolton, ON
- Full-time
Husky TechnologiesTM offers a wealth of opportunity for personal growth and development. Most importantly, Husky Technologies TM offers an opportunity to work with – and be challenged by –…
Added 4 hours ago
M
Administrative Coordinator
MDA
Sainte-Anne-de-Bellevue, QC
- Full-time
College-level training in office administration or equivalent.
Added 4 hours ago
TM
Senior Environmental Engineer - Prince George, BC
Tidewater Midstream and Infrastructure
Prince George, BC
- Full-time
…experienced environmental professional and is not considered an entry-level or junior engineering…

MDA

Administrative Coordinator

Sainte-Anne-de-Bellevue, QC, H9X 3R2, Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Sep 22, 2026

Original job description

MDA Space (TSX: MDA) is a trusted mission partner to the global space industry, bridging the gap between what is proven and what is possible. As a pioneer in robotics, satellite systems, and geospatial intelligence - with a 55-year history of world firsts and more than 450 missions - MDA Space is a global leader in communications, Earth observation, and space satellites, as well as space infrastructure and exploration. The MDA Space team, comprising more than 4,000 space experts in Canada, the United States, and the United Kingdom, possesses the knowledge and expertise needed to transform a client’s bold vision into a feasible mission, thanks to a unique combination of experience, technical excellence, and a sense of wonder that has been part of our DNA since day one. For those who dream big and push the boundaries on Earth and among the stars to change the world for the better, we’ll take you there.

We are looking for an Administrative Coordinator to join our satellite systems team at our Montreal office.

Role:

Provide secretarial services and administrative support to managers, members of one’s own department, and those in nearby departments. Knowledge of routine office work and an understanding of the organization, its programs, and procedures, as applicable. Work independently, with minimal supervision and detailed instructions.

Responsibilities:

Prepare, review, and update various reports (daily, weekly, and monthly) related to the department.
Enter data into various internal systems.
Submit purchase requests, prepare proposals, and process shipping orders.
Process travel requests and obtain the necessary approvals.
Monitor budgets.
Proofread and review correspondence. Prepare, draft, format, and translate various documents related to the department.
Attend team meetings as needed and follow up on necessary actions. Record and prepare meeting minutes.
Prepare presentations for meetings, reports, and other related documents based on instructions provided by the manager.
Coordinate the internal distribution of information received by email or mail.
Respond to inquiries received by phone and email. Forward phone calls and messages to the appropriate individuals.
Schedule and confirm appointments, interviews, meetings, and teleconference calls, and reserve rooms.
Obtain approvals for invoices and be able to answer questions regarding expenses. Monitor the budget.
Prepare expense reports and distribute checks.
Arrange for visitors’ visits and prepare the necessary documentation as needed. Welcome visitors and senior
Order office supplies and maintain inventory within the allocated budget. Coordinate the purchase of equipment for new employees, as needed.
Organize, manage, and maintain electronic and paper filing systems. Keep records up to date according to departmental needs, including archival records.
Prepare and submit orders for catering services.
Cover shifts at the main reception desk.
Prepare, support, and carry out, as needed, the onboarding of new employees, including, but not limited to: IT request forms, equipment delivery, and onboarding sessions.
Manage, maintain, and coordinate the payment of invoices from contractors and consultants, including, but not limited to: verifying hours and the approval process.
Any other related tasks specific to each role and according to the assigned department.

Minimum Qualifications:

College-level training in office administration or equivalent.
Two (2) or more years of experience in administrative support or secretarial work.
Team player.
Proactive, dynamic, resourceful, and self-reliant.
Able to manage time and meet deadlines.
Able to work without direct supervision.
Advanced knowledge of the following software: Word, Excel,
PowerPoint, ERP, Visio, Acrobat, etc.
Practical knowledge of office skills.
Excellent interpersonal and communication skills, including the ability to interact with all levels of the organization and with external clients.
Good judgment
Must be flexible and open to change
Good knowledge of French and English, both spoken and written. Answers calls from customers and staff in other divisions, including the Ontario headquarters.

Special Considerations:

Successful candidates must obtain and maintain a security clearance at the reliability level and pass the security assessment for the Controlled Goods Program (CGP) and ITAR.

We are a dream team of passionate, collaborative, and determined individuals, and we are constantly looking for others to join #TeamMDA to foster new and innovative approaches to problem-solving that drive us to improve life on and above Earth. If you’re excited about expanding our presence in space and want to inspire the next generation, we’ll help you get there.

We have entered a new era of exploration and development, and MDA invites everyone who wants to get involved and be a part of it. As an employer committed to equal opportunity and dedicated to diversity, integrity, and collaboration, we are committed to strengthening MDA’s and Canada’s leadership in this new chapter.

MDA offers competitive compensation and benefits to its employees at all locations. As a member of the MDA team, you and your eligible dependents can enroll in a benefits plan that provides comprehensive coverage through competitive health care benefits, including: supplemental health care plans.

MDA Space is proud to offer reasonable accommodations during the recruitment process. If you would like to request such accommodations, please indicate this in your application or cover letter, and we will work with you to meet your accessibility needs.

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More about this job

Responsibilities

The Administrative Coordinator provides comprehensive secretarial and administrative support to departmental managers and staff. Key duties include managing budgets, processing invoices, coordinating meetings, and facilitating the onboarding process for new employees.

Requirements

Candidates must possess college-level training in office administration and at least two years of relevant experience. Proficiency in Microsoft Office suite and ERP software is required, along with the ability to obtain a security clearance.

Skills

Administrative support
Data entry
Budget monitoring
Proofreading
Meeting minutes
Presentation preparation
Scheduling
Expense reporting
Inventory management
Onboarding
Invoice processing
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
ERP systems
Communication skills

Benefits

Supplemental health care plans

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Satellite systems
Data entry
Budgeting
Purchase requests
Travel coordination
Meeting minutes
Reception
Onboarding
Invoice management
ERP
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Visio
Acrobat
Security clearance
Controlled Goods Program
ITAR
Office administration
Inventory management
Correspondence
Scheduling
Expense reports
Consultant management

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