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Added 5 mins ago
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Counsellor
FIREFLY
Dryden, ON
- Full-time
FIREFLY is seeking a regular, full-time Counsellor to join our team. In this role, you will provide meaningful, evidence-informed mental health services while working as part of a…
Added 5 mins ago
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Counsellor
FIREFLY
Sioux Lookout, ON
- Full-time
FIREFLY is seeking a regular, full-time Counsellor to join our team. In this role, you will provide meaningful, evidence-informed mental health services while working as part of a…
Added 5 mins ago
UI
Client Relationship Manager
Util-Assist Inc.
Toronto, ON · Newmarket, ON
- Full-time
We are seeking a skilled Client Relationship Manager to join our growing Business Development team! The Client Relationship Manager plays a crucial role in building and maintaining…
Added 5 mins ago
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Department Manager, Centre of Store
Save-On-Foods
Langley (District), BC · Walnut Grove - Langley BC
- Full-time
We are hiring a Department Manager, Centre of Store at our Walnut Grove Save-On-Foods location in Langley, BC.
Added 5 mins ago
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Proposals Engineering Delivery Manager
Thales
Ottawa, ON
- Full-time
Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, includi
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Field & Infusion Nurse (LPN) - Innomar Regina Clinic & Homecare
Cencora
Regina, SK · CAN > SK > Regina > Badham
- Part-time
Monitor post-injection/infusion treatments as well as chart and report on all activities as directed by program protocols and standards of professional nursing documentation
Added 5 mins ago
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Communications Officer
McGill University
Sherbrooke, QC
- Full-time
Reporting to the Manager, Administration of the Ingram School of Nursing (ISoN), Faculty of Medicine and Health Sciences, McGill University, and working in close collaboration with the…
Added 18 mins ago
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Senior Business Analyst, PHIS
Sanya’k̓ula
Vancouver, BC
- Full-time
…staff in a team environment. Ability to work effectively as part of a team. Demonstrated experience organizing and writing application related documentation and proposals. Excellent…
Added 18 mins ago
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Manager, Government Funding & Incentives - Temporary 12 Months - Danone Canada
Danone
Boucherville, QC
- $72,000 to $110,000 CAD / year
- Full-time
Reporting to the Senior Manager, Cash, the Manager, Government Funding & Incentives plays a key role in identifying, coordinating, and optimizing government funding opportunities for Danone…
Added 18 mins ago
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Technology Change Control Analyst
Aviso
Vancouver, BC
- $90,000 to $100,000 CAD / year
- Full-time
Reporting to the Manager, Technology Change Control, the Technology Change Control Analyst supports the governance and coordination of IT changes across Aviso's technology environment.
Added 18 mins ago
PL
Manager, Corporate Actuarial (FCIA/FSA), Actuarial Analytics & Insights
Pacific Life
Toronto, ON
- Full-time
…relevant experience to join the Corporate Actuarial function as a Manager, focusing on local reporting bases for the Savings & Retirement (S&R)…
Added 18 mins ago
CG
Assistant Manager, Full Time
Compass Group Canada
AB · Greater Edmonton Metropolitan Area
- Full-time
Now, If You Were To Come On Board As An Assistant Catering Manager, We’d Ask You To Do The Following For Us
Added 18 mins ago
BH
Compliance Project Manager
BC Hydro
Burnaby, BC
- Temporary
Project Manager (Compliance Program Solutions & Analytics)
Added 18 mins ago
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New Product Introduction Program Manager
Jetson
North Vancouver, BC
- $165,000 to $205,000 CAD / year
- Full-time
We’re looking for a New Product Introduction (NPI) Program Manager to lead the successful launch of new products across Jetson’s platform. This role sits at the center of Product,…
Added 18 mins ago
PL
Treasury Analyst
Pacific Life
Toronto, ON
- Full-time
We’re a global life reinsurer operating in North America, Europe, Asia and Australia, and are part of Pacific Life, a mutual insurance group. Fueled by our pursuit of excellence and a quest…
Added 20 mins ago
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Gas Bar Manager (Full-Time) - Bower Plaza - Central Alberta Co-op
Co-op
Red Deer, AB
- Full-time
We're currently seeking a full-time Gas Bar Manager at our Bower Plaza Gas Bar in Red Deer. As the Gas Bar Manager, you are reporting to the Division Manager and will be responsible for the…
Added 20 mins ago
SS
Health Care Aide | Permanent, Full-Time | 12 hr Days MTuFSSWTh
Sienna Senior Living
Medicine Hat, AB
- Full-time
…their family members, offering a variety of support options and program choices that enrich their daily health and well being. As an individual and part of a wider team, you will be a…
Added 20 mins ago
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Drainage Engineer
EXP
Brampton, ON
- Full-time
…ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of…
Added 20 mins ago
Senior Operations Coordinator
The Canada Life Assurance Company
Winnipeg, MB
We’re committed to supporting our employees through every stage of their career. Here’s what you can expect as a full-time or part-time permanent team member:
Added 20 mins ago
Bilingual (Fr/En) AML Specialist
The Canada Life Assurance Company
London, ON · Toronto, ON · Montreal, QC
We’re committed to supporting our employees through every stage of their career. Here’s what you can expect as a full-time or part-time permanent team member:
Added 20 mins ago
Client Service Associate, Insurance and Investments
The Canada Life Assurance Company
Winnipeg, MB
We’re committed to supporting our employees through every stage of their career. Here’s what you can expect as a full-time or part-time permanent team member:
Added 20 mins ago
GI
Technical Sales Representative
Guillevin International
Langley (District), BC · Stellar - Langley
- Full-time
Reporting to the Manager of Sales, Marketing and BD, the Technical Salesperson is experienced in Industrial Electrical Power and Control Products and support services. In this role you will…
Added 20 mins ago
Tourism Development Advisor - Planning and Development Officer 1-2
The Government of Nova Scotia
NS · WINDSOR, NS
Closing Date: 25-Oct-26 (Applications are accepted until 11:59 PM Atlantic Time)
Added 20 mins ago
JH
New Product Introduction Program Manager
Jetson Home
North Vancouver, BC
- $165,000 to $205,000 CAD / year
We’re looking for a New Product Introduction (NPI) Program Manager to lead the successful launch of new products across Jetson’s platform. This role sits at the center of Product,…
Added 20 mins ago
Senior Program Analyst
Government of Alberta
AB
…advancing Indigenous health priorities across Alberta. As a Senior Program Analyst, you will take a lead role in the development, implementation, evaluation, monitoring and reporting of…

MDA

Administrative Coordinator

Sainte-Anne-de-Bellevue, QC, H9X 3R2, Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Sep 22, 2026

Original job description

MDA Space (TSX: MDA) is a trusted mission partner to the global space industry, bridging the gap between what is proven and what is possible. As a pioneer in robotics, satellite systems, and geospatial intelligence - with a 55-year history of world firsts and more than 450 missions - MDA Space is a global leader in communications, Earth observation, and space satellites, as well as space infrastructure and exploration. The MDA Space team, comprising more than 4,000 space experts in Canada, the United States, and the United Kingdom, possesses the knowledge and expertise needed to transform a client’s bold vision into a feasible mission, thanks to a unique combination of experience, technical excellence, and a sense of wonder that has been part of our DNA since day one. For those who dream big and push the boundaries on Earth and among the stars to change the world for the better, we’ll take you there.

We are looking for an Administrative Coordinator to join our satellite systems team at our Montreal office.

Role:

Provide secretarial services and administrative support to managers, members of one’s own department, and those in nearby departments. Knowledge of routine office work and an understanding of the organization, its programs, and procedures, as applicable. Work independently, with minimal supervision and detailed instructions.

Responsibilities:

Prepare, review, and update various reports (daily, weekly, and monthly) related to the department.
Enter data into various internal systems.
Submit purchase requests, prepare proposals, and process shipping orders.
Process travel requests and obtain the necessary approvals.
Monitor budgets.
Proofread and review correspondence. Prepare, draft, format, and translate various documents related to the department.
Attend team meetings as needed and follow up on necessary actions. Record and prepare meeting minutes.
Prepare presentations for meetings, reports, and other related documents based on instructions provided by the manager.
Coordinate the internal distribution of information received by email or mail.
Respond to inquiries received by phone and email. Forward phone calls and messages to the appropriate individuals.
Schedule and confirm appointments, interviews, meetings, and teleconference calls, and reserve rooms.
Obtain approvals for invoices and be able to answer questions regarding expenses. Monitor the budget.
Prepare expense reports and distribute checks.
Arrange for visitors’ visits and prepare the necessary documentation as needed. Welcome visitors and senior
Order office supplies and maintain inventory within the allocated budget. Coordinate the purchase of equipment for new employees, as needed.
Organize, manage, and maintain electronic and paper filing systems. Keep records up to date according to departmental needs, including archival records.
Prepare and submit orders for catering services.
Cover shifts at the main reception desk.
Prepare, support, and carry out, as needed, the onboarding of new employees, including, but not limited to: IT request forms, equipment delivery, and onboarding sessions.
Manage, maintain, and coordinate the payment of invoices from contractors and consultants, including, but not limited to: verifying hours and the approval process.
Any other related tasks specific to each role and according to the assigned department.

Minimum Qualifications:

College-level training in office administration or equivalent.
Two (2) or more years of experience in administrative support or secretarial work.
Team player.
Proactive, dynamic, resourceful, and self-reliant.
Able to manage time and meet deadlines.
Able to work without direct supervision.
Advanced knowledge of the following software: Word, Excel,
PowerPoint, ERP, Visio, Acrobat, etc.
Practical knowledge of office skills.
Excellent interpersonal and communication skills, including the ability to interact with all levels of the organization and with external clients.
Good judgment
Must be flexible and open to change
Good knowledge of French and English, both spoken and written. Answers calls from customers and staff in other divisions, including the Ontario headquarters.

Special Considerations:

Successful candidates must obtain and maintain a security clearance at the reliability level and pass the security assessment for the Controlled Goods Program (CGP) and ITAR.

We are a dream team of passionate, collaborative, and determined individuals, and we are constantly looking for others to join #TeamMDA to foster new and innovative approaches to problem-solving that drive us to improve life on and above Earth. If you’re excited about expanding our presence in space and want to inspire the next generation, we’ll help you get there.

We have entered a new era of exploration and development, and MDA invites everyone who wants to get involved and be a part of it. As an employer committed to equal opportunity and dedicated to diversity, integrity, and collaboration, we are committed to strengthening MDA’s and Canada’s leadership in this new chapter.

MDA offers competitive compensation and benefits to its employees at all locations. As a member of the MDA team, you and your eligible dependents can enroll in a benefits plan that provides comprehensive coverage through competitive health care benefits, including: supplemental health care plans.

MDA Space is proud to offer reasonable accommodations during the recruitment process. If you would like to request such accommodations, please indicate this in your application or cover letter, and we will work with you to meet your accessibility needs.

Apply About employer

More about this job

Responsibilities

The Administrative Coordinator provides comprehensive secretarial and administrative support to departmental managers and staff. Key duties include managing budgets, processing invoices, coordinating meetings, and facilitating the onboarding process for new employees.

Requirements

Candidates must possess college-level training in office administration and at least two years of relevant experience. Proficiency in Microsoft Office suite and ERP software is required, along with the ability to obtain a security clearance.

Skills

Administrative support
Data entry
Budget monitoring
Proofreading
Meeting minutes
Presentation preparation
Scheduling
Expense reporting
Inventory management
Onboarding
Invoice processing
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
ERP systems
Communication skills

Benefits

Supplemental health care plans

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Satellite systems
Data entry
Budgeting
Purchase requests
Travel coordination
Meeting minutes
Reception
Onboarding
Invoice management
ERP
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Visio
Acrobat
Security clearance
Controlled Goods Program
ITAR
Office administration
Inventory management
Correspondence
Scheduling
Expense reports
Consultant management

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