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Added 6 mins ago
Operational Support (ON) - Pharmacy Assistant, L2
CareRx
Oakville, ON
Collaborative Team: Work with colleagues who share a passion for shaping the future of senior care.
Added 6 mins ago
Pharmacy Assistant, L1
CareRx
Burnaby, BC
Collaborative Team: Work with colleagues who share a passion for shaping the future of senior care.
Added 6 mins ago
Pharmacy Assistant (Training Provided) - Night Shift
CareRx
Oakville, ON
At CareRx, we are shaping the future of senior care through pharmacy services that make a real difference. As Canada’s trusted leader in specialty pharmacy services for long-term care,…
Added 6 mins ago
Pharmacy Assistant, L1
CareRx
Calgary, AB
Collaborative Team: Work with colleagues who share a passion for shaping the future of senior care.
Added 6 mins ago
Sommelier
Wickaninnish Inn
Tofino, BC
Work closely with the senior bartender and bar team on inventory controls, seasonal cocktail rollout, liquor storage organization & cleanliness
Added 6 mins ago
Pharmacy Assistant (Kroll Data Entry) - After Hours Support - Casual
CareRx
Oakville, ON
At CareRx, we are shaping the future of senior care through pharmacy services that make a real difference. As Canada’s trusted leader in specialty pharmacy services for long-term care,…
Added 6 mins ago
Pharmacy Assistant (Training Provided)
CareRx
Peterborough, ON
At CareRx, we are shaping the future of senior care through pharmacy services that make a real difference. As Canada’s trusted leader in specialty pharmacy services for long-term care,…
Added 6 mins ago
Pharmacy Assistant (Training Provided)
CareRx
Oakville, ON
At CareRx, we are shaping the future of senior care through pharmacy services that make a real difference. As Canada’s trusted leader in specialty pharmacy services for long-term care,…
Added 6 mins ago
Pharmacy Assistant (Training Provided) - Casual
CareRx
Peterborough, ON
At CareRx, we are shaping the future of senior care through pharmacy services that make a real difference. As Canada’s trusted leader in specialty pharmacy services for long-term care,…
Added 6 mins ago
Pharmacy Assistant, L1
CareRx
Victoria, BC
At CareRx, we are shaping the future of senior care through pharmacy services that make a real difference. As Canada’s trusted leader in specialty pharmacy services for long-term care,…
Added 6 mins ago
Pharmacy Assistant (Kroll Data Entry)
CareRx
Oakville, ON
At CareRx, we are shaping the future of senior care through pharmacy services that make a real difference. As Canada’s trusted leader in specialty pharmacy services for long-term care,…
Added 6 mins ago
Pharmacy Assistant (Union)
CareRx
Sudbury, ON
At CareRx, we are shaping the future of senior care through pharmacy services that make a real difference. As Canada’s trusted leader in specialty pharmacy services for long-term care,…
Added 6 mins ago
Pharmacy Assistant, L1
CareRx
North Bay, ON
Collaborative Team: Work with colleagues who share a passion for shaping the future of senior care.
Added 6 mins ago
Pharmacy Assistant (Kroll Data Entry)
CareRx
Oakville, ON
At CareRx, we are shaping the future of senior care through pharmacy services that make a real difference. As Canada’s trusted leader in specialty pharmacy services for long-term care,…
Added 6 mins ago
Pharmacy Assistant (Kroll Data Entry)
CareRx
Richmond Hill, ON
At CareRx, we are shaping the future of senior care through pharmacy services that make a real difference. As Canada’s trusted leader in specialty pharmacy services for long-term care,…
Added 6 mins ago
Pharmacy Assistant (Kroll Data Entry) - After Hours Support
CareRx
Oakville, ON
At CareRx, we are shaping the future of senior care through pharmacy services that make a real difference. As Canada’s trusted leader in specialty pharmacy services for long-term care,…
Added 6 mins ago
Pharmacy - Pharmacy Assistant, L1
CareRx
Cambridge, ON
At CareRx, we are shaping the future of senior care through pharmacy services that make a real difference. As Canada’s trusted leader in specialty pharmacy services for long-term care,…
Added 6 mins ago
Senior Leadership - Executive Administrative Assistant
Laurentis Energy Partners
Oshawa, ON
…overall administrative operation of the President's office and senior leadership team. The Executive Assistant plays a key role in managing schedules, coordinating communications,…
Added 6 mins ago
XT
Senior Account Manager
XI Technologies Inc
Calgary, AB
- Full-time
At XI Technologies, the Senior Account Manager is a customer-centric and detail-oriented sales professional who is knowledgeable about this region's ever-changing energy industry. This…
Added 6 mins ago
CI
Business Auditor
Cowan Insurance Group
Hamilton, ON · Brantford, ON · Cambridge, ON
- Full-time
Reporting to the Senior Business Auditor, the Business Auditor (Commercial Insurance or Personal Insurance) plays a key role in the planning, execution, reporting, and follow-up of…
Added 6 mins ago
K
Senior Product Manager, Integrations
Kindsight
Remote, Canada
- $105,000 to $140,000 CAD / year
- Full-time
- Remote
Communicate & Inspire: Develop and maintain a winning product strategy and roadmap, aligning it with senior leaders and stakeholders. Maintain the product backlog and roadmap, and present…
Added 6 mins ago
K
Senior Director, Solutions Engineering
Kindsight
Remote, Canada
- $240,000 to $280,000 CAD / year
- Full-time
- Remote
The Senior Director, Solutions Engineering is responsible for leading Kindsight’s high-impact, customer-facing pre-sales function across technical solution design, bespoke product…
Added 21 mins ago
Wealth Advisor
Sonance Wealth Partners
Edmonton, AB
…typically households with $500,000 or more, relieving capacity from senior…
Added 21 mins ago
IC
Senior Full Stack Developer
InfoTrack Canada
Toronto, ON
- $130,000 to $150,000 CAD / year
We are growing our development team and looking for a Senior Full Stack Developer who is excited about a modern, AI-augmented way of building software: someone who ships quickly, works…
Added 21 mins ago
IC
Cloud Infrastructure & DevSecOps Engineer
InfoTrack Canada
Toronto, ON
- $130,000 to $150,000 CAD / year
…Canada. You will unblock critical environment work, accelerate developer velocity through faster builds and reproducible environments, and provide same-timezone incident response for…

MDA

Administrative Coordinator

Sainte-Anne-de-Bellevue, QC, H9X 3R2, Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Sep 22, 2026

Original job description

MDA Space (TSX: MDA) is a trusted mission partner to the global space industry, bridging the gap between what is proven and what is possible. As a pioneer in robotics, satellite systems, and geospatial intelligence - with a 55-year history of world firsts and more than 450 missions - MDA Space is a global leader in communications, Earth observation, and space satellites, as well as space infrastructure and exploration. The MDA Space team, comprising more than 4,000 space experts in Canada, the United States, and the United Kingdom, possesses the knowledge and expertise needed to transform a client’s bold vision into a feasible mission, thanks to a unique combination of experience, technical excellence, and a sense of wonder that has been part of our DNA since day one. For those who dream big and push the boundaries on Earth and among the stars to change the world for the better, we’ll take you there.

We are looking for an Administrative Coordinator to join our satellite systems team at our Montreal office.

Role:

Provide secretarial services and administrative support to managers, members of one’s own department, and those in nearby departments. Knowledge of routine office work and an understanding of the organization, its programs, and procedures, as applicable. Work independently, with minimal supervision and detailed instructions.

Responsibilities:

Prepare, review, and update various reports (daily, weekly, and monthly) related to the department.
Enter data into various internal systems.
Submit purchase requests, prepare proposals, and process shipping orders.
Process travel requests and obtain the necessary approvals.
Monitor budgets.
Proofread and review correspondence. Prepare, draft, format, and translate various documents related to the department.
Attend team meetings as needed and follow up on necessary actions. Record and prepare meeting minutes.
Prepare presentations for meetings, reports, and other related documents based on instructions provided by the manager.
Coordinate the internal distribution of information received by email or mail.
Respond to inquiries received by phone and email. Forward phone calls and messages to the appropriate individuals.
Schedule and confirm appointments, interviews, meetings, and teleconference calls, and reserve rooms.
Obtain approvals for invoices and be able to answer questions regarding expenses. Monitor the budget.
Prepare expense reports and distribute checks.
Arrange for visitors’ visits and prepare the necessary documentation as needed. Welcome visitors and senior
Order office supplies and maintain inventory within the allocated budget. Coordinate the purchase of equipment for new employees, as needed.
Organize, manage, and maintain electronic and paper filing systems. Keep records up to date according to departmental needs, including archival records.
Prepare and submit orders for catering services.
Cover shifts at the main reception desk.
Prepare, support, and carry out, as needed, the onboarding of new employees, including, but not limited to: IT request forms, equipment delivery, and onboarding sessions.
Manage, maintain, and coordinate the payment of invoices from contractors and consultants, including, but not limited to: verifying hours and the approval process.
Any other related tasks specific to each role and according to the assigned department.

Minimum Qualifications:

College-level training in office administration or equivalent.
Two (2) or more years of experience in administrative support or secretarial work.
Team player.
Proactive, dynamic, resourceful, and self-reliant.
Able to manage time and meet deadlines.
Able to work without direct supervision.
Advanced knowledge of the following software: Word, Excel,
PowerPoint, ERP, Visio, Acrobat, etc.
Practical knowledge of office skills.
Excellent interpersonal and communication skills, including the ability to interact with all levels of the organization and with external clients.
Good judgment
Must be flexible and open to change
Good knowledge of French and English, both spoken and written. Answers calls from customers and staff in other divisions, including the Ontario headquarters.

Special Considerations:

Successful candidates must obtain and maintain a security clearance at the reliability level and pass the security assessment for the Controlled Goods Program (CGP) and ITAR.

We are a dream team of passionate, collaborative, and determined individuals, and we are constantly looking for others to join #TeamMDA to foster new and innovative approaches to problem-solving that drive us to improve life on and above Earth. If you’re excited about expanding our presence in space and want to inspire the next generation, we’ll help you get there.

We have entered a new era of exploration and development, and MDA invites everyone who wants to get involved and be a part of it. As an employer committed to equal opportunity and dedicated to diversity, integrity, and collaboration, we are committed to strengthening MDA’s and Canada’s leadership in this new chapter.

MDA offers competitive compensation and benefits to its employees at all locations. As a member of the MDA team, you and your eligible dependents can enroll in a benefits plan that provides comprehensive coverage through competitive health care benefits, including: supplemental health care plans.

MDA Space is proud to offer reasonable accommodations during the recruitment process. If you would like to request such accommodations, please indicate this in your application or cover letter, and we will work with you to meet your accessibility needs.

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More about this job

Responsibilities

The Administrative Coordinator provides comprehensive secretarial and administrative support to departmental managers and staff. Key duties include managing budgets, processing invoices, coordinating meetings, and facilitating the onboarding process for new employees.

Requirements

Candidates must possess college-level training in office administration and at least two years of relevant experience. Proficiency in Microsoft Office suite and ERP software is required, along with the ability to obtain a security clearance.

Skills

Administrative support
Data entry
Budget monitoring
Proofreading
Meeting minutes
Presentation preparation
Scheduling
Expense reporting
Inventory management
Onboarding
Invoice processing
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
ERP systems
Communication skills

Benefits

Supplemental health care plans

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Satellite systems
Data entry
Budgeting
Purchase requests
Travel coordination
Meeting minutes
Reception
Onboarding
Invoice management
ERP
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Visio
Acrobat
Security clearance
Controlled Goods Program
ITAR
Office administration
Inventory management
Correspondence
Scheduling
Expense reports
Consultant management

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