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Added 4 mins ago
GW
Senior Manager, Trademark Operations
Gowling WLG
Ottawa, ON
- $150,000 to $170,000 CAD / year
- Full-time
Gowling WLG is seeking a Senior Manager, Trademark Operations to join our Intellectual Property team. Reporting to the Director, Intellectual Property Operations, this national leadership…
Added 4 mins ago
GW
Senior Manager, Patent Operations
Gowling WLG
Ottawa, ON
- $150,000 to $170,000 CAD / year
- Full-time
Gowling WLG is seeking a Senior Manager, Patent Operations to join our Intellectual Property team. Reporting to the Director, Intellectual Property Operations, this national leadership role…
Added 5 mins ago
Aviation Program Leader / Design Director
Mott MacDonald
Toronto, ON
The Aviation Major Program Lead / Design Director is a senior leadership role responsible for shaping and delivering complex aviation infrastructure programs from pursuit through execution.…
Added 5 mins ago
Job fair October 2026 - Program Worker
Neighbours Community Homes
Canada
Perform other duties as assigned by, the Program Manager, or the Director of Support Services.
Added 34 mins ago
EI
Project Manager Civil
EBC Inc.
Mississauga, ON
- Full-time
Inform Senior Project Manager of project development and discuss methods planned to meet schedule and budget;
Added 34 mins ago
DG
Senior Manager, Restructuring
Doane Grant Thornton LLP
Toronto, ON
- Full-time
As a Senior Manager, Restructuring, your duties and responsibilities will include:
Added 34 mins ago
PC
Project Technologist
Pinchin Canada
Kelowna, BC
- Full-time
…America. Our teams bring together expertise in environmental services, compliance, building science and resiliency, occupational health and safety, sustainability, and engineering. We help…
Added 50 mins ago
SB
Director- Atlantic
Scandinavian Building Services
Halifax, NS
- Full-time
Scandinavian Building Services has been a Canadian leader in retail and commercial cleaning for the last 60 years. Starting as a small family owned and operated business in Edmonton Alberta…
Added 1 hour ago
SP
Project Manager/Senior Project Manager (Edmonton)
Synergy Projects Ltd.
AB · Edmonton, AB
- Full-time
Job Title: Project Manager/Senior Project Manager, Synergy Projects Ltd.
Added 1 hour ago
T
Business Banking Associate, National Real Estate Group
TD
Surrey, BC · Vancouver, BC
- Full-time
…Estate Group. Working closely with Account Managers, Account Manager Associates, and senior management, the Associate is responsible for conducting financial analysis, preparing credit…
Added 1 hour ago
B
Senior Manager, AI Strategy & Product Management
BMO
Toronto, ON · FCP
- Full-time
Senior Manager – AI Strategy & Product Management
Added 1 hour ago
AC
Manager, Project Development - Mining and Metals Saskatoon
Allnorth Consultants Limited
Saskatoon, SK
- Full-time
Working closely with the Operations and Growth teams, the Project Development Manager will help shape and deliver Allnorth’s Mining & Metals strategy while driving growth across the sector.…
Added 1 hour ago
B
Senior Manager, AI Strategy & Product Management
BMO
Toronto, ON
- Full-time
Senior Manager – AI Strategy & Product Management
Added 1 hour ago
IG
Internal Audit Manager
Insight Global
Toronto, ON
- $55 to $68 CAD / hour
- Contract
Insight Global is seeking experienced AML Internal Audit professionals to support a major financial services client in Toronto. We are building a team of both Senior Consultants and…
Added 1 hour ago
TH
Project Manager – Contaminated Sites (Vancouver or Victoria, BC)
The Headhunters Recruitment
Vancouver, BC
- Full-time
At Core6 Environmental, they specialize in providing environmental consulting services for the assessment and remediation of contaminated sites across Western Canada. Their highly…
Added 2 hours ago
Financial Planning Practice Lead - Calgary/Vancouver
Scotiabank
AB · Calgary, AB
Work closely with the Senior Manager – Financial Planning Operations and Execution, and other members of the Practice Excellence team, to develop and implement enterprise-wide financial…
Added 2 hours ago
A
Support Services Manager - Future Opportunity
ATCO
AB · AB, Canada
- Full-time
The Support Services Manager will work under the guidance of senior camp leadership to develop the skills and experience necessary to manage all aspects of camp operations. This role is…
Added 2 hours ago
Principal Construction Manager
Mott MacDonald
Toronto, ON
Act as a senior client advisor, developing and maintaining strong relationships with public and private sector clients to support repeat business and long-term strategic growth.
Added 2 hours ago
Program Coordinator
Government of Alberta
Calgary, AB
The Program Coordinator is responsible to assist the Manager, special projects and the Project Managers in the delivery and implementation of school modular projects and is a liaison…
Added 2 hours ago
R
Bilingual Senior HR Business Partner – Corporate Groups
Radio-Canada
Toronto, ON
- Full-time
Reporting to the Senior Manager, HR, you will be a key member of the People & Culture team, providing strategic Human Resources and Industrial Relations (HR/IR) consultation and operational…
Added 2 hours ago
R
Integrated Account Lead
Radio-Canada
Toronto, ON
- Full-time
…strategies. This role requires demonstrated experience and senior-level client-based relationships to successfully negotiate and sell-through broadcast and digital media and innovative…
Added 2 hours ago
W
Associate (Lions Gate Private Wealth Counsel)
Wellington-Altus
Vancouver, BC
- Full-time
Reporting to the Senior Wealth Advisor, Portfolio Manager at Lions Gate Private Wealth Counsel, the Associate supports the day-to-day operations of the practice by providing administrative,…
Added 2 hours ago
CL
General Manager - Off Campus
Campus Living Centres
Waterloo, ON
- Full-time
The General Manager oversees all aspects of the community including: management of tenant relations, front desk, office administration, housekeeping, maintenance, finance, human resources,…
Added 2 hours ago
I-
Senior Auditor
IFG - International Financial Group
Toronto, ON · North York, ON
- Contract
Our client, a well-established multinational financial institution, is looking to hire an experienced Senior Operational Auditor – HR & Residential Mortgages for an initial 3-month…
Added 2 hours ago
W
Associate (Lions Gate Private Wealth Counsel)
Wellington-Altus
Vancouver, BC
- Full-time
Reporting to the Senior Wealth Advisor, Portfolio Manager at Lions Gate Private Wealth Counsel, the Associate supports the day-to-day operations of the practice by providing administrative,…

MDA

Administrative Coordinator

Sainte-Anne-de-Bellevue, QC, H9X 3R2, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Posting language: English
Posted: Sep 22, 2026

Original job description

MDA Space (TSX: MDA) is a trusted mission partner to the global space industry, bridging the gap between what is proven and what is possible. As a pioneer in robotics, satellite systems, and geospatial intelligence - with a 55-year history of world firsts and more than 450 missions - MDA Space is a global leader in communications, Earth observation, and space satellites, as well as space infrastructure and exploration. The MDA Space team, comprising more than 4,000 space experts in Canada, the United States, and the United Kingdom, possesses the knowledge and expertise needed to transform a client’s bold vision into a feasible mission, thanks to a unique combination of experience, technical excellence, and a sense of wonder that has been part of our DNA since day one. For those who dream big and push the boundaries on Earth and among the stars to change the world for the better, we’ll take you there.

We are looking for an Administrative Coordinator to join our satellite systems team at our Montreal office.

Role:

Provide secretarial services and administrative support to managers, members of one’s own department, and those in nearby departments. Knowledge of routine office work and an understanding of the organization, its programs, and procedures, as applicable. Work independently, with minimal supervision and detailed instructions.

Responsibilities:

Prepare, review, and update various reports (daily, weekly, and monthly) related to the department.
Enter data into various internal systems.
Submit purchase requests, prepare proposals, and process shipping orders.
Process travel requests and obtain the necessary approvals.
Monitor budgets.
Proofread and review correspondence. Prepare, draft, format, and translate various documents related to the department.
Attend team meetings as needed and follow up on necessary actions. Record and prepare meeting minutes.
Prepare presentations for meetings, reports, and other related documents based on instructions provided by the manager.
Coordinate the internal distribution of information received by email or mail.
Respond to inquiries received by phone and email. Forward phone calls and messages to the appropriate individuals.
Schedule and confirm appointments, interviews, meetings, and teleconference calls, and reserve rooms.
Obtain approvals for invoices and be able to answer questions regarding expenses. Monitor the budget.
Prepare expense reports and distribute checks.
Arrange for visitors’ visits and prepare the necessary documentation as needed. Welcome visitors and senior
Order office supplies and maintain inventory within the allocated budget. Coordinate the purchase of equipment for new employees, as needed.
Organize, manage, and maintain electronic and paper filing systems. Keep records up to date according to departmental needs, including archival records.
Prepare and submit orders for catering services.
Cover shifts at the main reception desk.
Prepare, support, and carry out, as needed, the onboarding of new employees, including, but not limited to: IT request forms, equipment delivery, and onboarding sessions.
Manage, maintain, and coordinate the payment of invoices from contractors and consultants, including, but not limited to: verifying hours and the approval process.
Any other related tasks specific to each role and according to the assigned department.

Minimum Qualifications:

College-level training in office administration or equivalent.
Two (2) or more years of experience in administrative support or secretarial work.
Team player.
Proactive, dynamic, resourceful, and self-reliant.
Able to manage time and meet deadlines.
Able to work without direct supervision.
Advanced knowledge of the following software: Word, Excel,
PowerPoint, ERP, Visio, Acrobat, etc.
Practical knowledge of office skills.
Excellent interpersonal and communication skills, including the ability to interact with all levels of the organization and with external clients.
Good judgment
Must be flexible and open to change
Good knowledge of French and English, both spoken and written. Answers calls from customers and staff in other divisions, including the Ontario headquarters.

Special Considerations:

Successful candidates must obtain and maintain a security clearance at the reliability level and pass the security assessment for the Controlled Goods Program (CGP) and ITAR.

We are a dream team of passionate, collaborative, and determined individuals, and we are constantly looking for others to join #TeamMDA to foster new and innovative approaches to problem-solving that drive us to improve life on and above Earth. If you’re excited about expanding our presence in space and want to inspire the next generation, we’ll help you get there.

We have entered a new era of exploration and development, and MDA invites everyone who wants to get involved and be a part of it. As an employer committed to equal opportunity and dedicated to diversity, integrity, and collaboration, we are committed to strengthening MDA’s and Canada’s leadership in this new chapter.

MDA offers competitive compensation and benefits to its employees at all locations. As a member of the MDA team, you and your eligible dependents can enroll in a benefits plan that provides comprehensive coverage through competitive health care benefits, including: supplemental health care plans.

MDA Space is proud to offer reasonable accommodations during the recruitment process. If you would like to request such accommodations, please indicate this in your application or cover letter, and we will work with you to meet your accessibility needs.

Apply About employer

More about this job

Responsibilities

The Administrative Coordinator provides comprehensive secretarial and administrative support to departmental managers and staff. Key duties include managing budgets, processing invoices, coordinating meetings, and facilitating the onboarding process for new employees.

Requirements

Candidates must possess college-level training in office administration and at least two years of relevant experience. Proficiency in Microsoft Office suite and ERP software is required, along with the ability to obtain a security clearance.

Skills

Administrative support
Data entry
Budget monitoring
Proofreading
Meeting minutes
Presentation preparation
Scheduling
Expense reporting
Inventory management
Onboarding
Invoice processing
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
ERP systems
Communication skills

Benefits

Supplemental health care plans

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Satellite systems
Data entry
Budgeting
Purchase requests
Travel coordination
Meeting minutes
Reception
Onboarding
Invoice management
ERP
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Visio
Acrobat
Security clearance
Controlled Goods Program
ITAR
Office administration
Inventory management
Correspondence
Scheduling
Expense reports
Consultant management

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