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Added 15 hours ago
RM
Representative Customer Service
Regional Municipality of Peel
Mississauga, ON
- Other
Status: (1) Contract Full Time; Up to 6 months
Added 18 hours ago
Customer Service Specialist (12 month contract)
The Canada Life Assurance Company
London, ON
We’re committed to supporting our employees through every stage of their career. Here’s what you can expect as a full-time or part-time permanent team member:
Added 1 day ago
B
Project Manager
BGIS
Thunder Bay, ON
- Full-time
This role will work in collaboration with all key BGIS departments to ensure full support of all activities and play a key role in our INTEGRATED approach to operating buildings.
Added 1 day ago
LC
Partner, HR Services
Langara College
Vancouver, BC
- Full-time
…accountable for providing leadership, advice, and guidance across a full range of HR services to operational partners including management staff and line employees for an assigned portfolio…
Added 1 day ago
B
Project Manager
BGIS
Thunder Bay, ON
- Full-time
This role will work in collaboration with all key BGIS departments to ensure full support of all activities and play a key role in our INTEGRATED approach to operating buildings.
Added 1 day ago
MD
Passenger Rail Marketing Program Leader - State Prog Admin Prin
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…inclusion, and invests in employees by providing benefits, support resources, and training and development…
Added 1 day ago
Senior Clerk (Finance Data )
Region of Waterloo
Kitchener, ON
Verifies, processes, and inputs time and other information into the human resources information system (HRIS). Prepares and enters journal entries to the financial system as required.
Added 1 day ago
Group Administration Specialist
Equitable
Waterloo, ON
Term: Temporary Full-Time, Twelve (12) Month Contract
Added 1 day ago
GO
Legal Services Analyst
Government of Manitoba
Winnipeg, MB
- Full-time
…provide legal research, analysis, and advisory services in support of departmental operations and strategic initiatives. This position plays a key role in reviewing legal documents,…
Added 3 days ago
MC
Business Development Manager, IT Practice
MatchBox Consulting Group
Vancouver, BC
- Full-time
MatchBox is one of the fastest-growing IT & Technology contract staffing and recruitment firms in the Americas, recognized by the Financial Times, The Globe and Mail, and Business in…
Added 3 days ago
MD
Finance Administrative Officer
Mechatronic Design Solutions
Ottawa, ON
- Full-time
…candidate will play a key role in maintaining the company's financial operations while providing administrative support across the organization. This is a hands-on position offering broad…
Added 3 days ago
FS
Real Estate Agent
First Stay Realty Inc. - FirstStayRealty.com - Trading, Strata, Rental - FirstStayBC.com
Vancouver, BC
- Part-time
Compliance & Admin:** Maintain detailed, accurate records of client interactions and transaction progress using our CRM and organizational tools, ensuring full compliance with BCFSA and BC…
Added 4 days ago
Facilities Work Coordinator
Region of Waterloo
Kitchener, ON · Cambridge, ON
Works as part of the facilities maintenance and operations team to support the delivery of maintenance work and projects for region-owned buildings/properties (including social housing…
Added 4 days ago
AC
Assistant(e) Administratif(ve) | Admin Assistant
Aston Carter
Saint-Eustache, QC
- $31.51 to $35.42 CAD / hour
- Contract
Ce poste Contract est basé à Saint-Eustache, QC.
Added 7 days ago
AI
Student Intern - Natural Resources
Allianz Insurance
Toronto, ON
- $30 CAD / hour
- Full-time
The company offers a pay rate of $30 CAD per hour for this internship. This is a Full time 10-week Summer Internship which will begin in early June 2027.
Added 7 days ago
AI
Student Intern - Marine
Allianz Insurance
Toronto, ON
- $30 CAD / hour
- Full-time
The company offers a pay rate of $30 CAD per hour for this internship. This is a Full time 10-week Summer Internship which will begin in early June 2027.
Added 7 days ago
GO
Legal Services Analyst
Government of Manitoba
Winnipeg, MB
- Full-time
…provide legal research, analysis, and advisory services in support of departmental operations and strategic initiatives. This position plays a key role in reviewing legal documents,…
Added 9 days ago
AC
Student Intern - Natural Resources
Allianz Commercial
Toronto, ON
- $30 CAD / hour
- Full-time
The company offers a pay rate of $30 CAD per hour for this internship. This is a Full time 10-week Summer Internship which will begin in early June 2027.
Added 9 days ago
AC
Student Intern - Construction
Allianz Commercial
Toronto, ON
- $30 CAD / hour
- Full-time
The company offers a pay rate of $30 CAD per hour for this internship. This is a Full time 10-week Summer Internship which will begin in early June 2027.
Added 9 days ago
AC
Student Intern - Marine
Allianz Commercial
Toronto, ON
- $30 CAD / hour
- Full-time
The company offers a pay rate of $30 CAD per hour for this internship. This is a Full time 10-week Summer Internship which will begin in early June 2027.
Added 9 days ago
LS
Agreement & Partnership Manager
Lac Ste. Anne Métis Community Association
Stony Plain, AB
- Full-time
Manage the full lifecycle of agreements including any associated work orders.
Added 9 days ago
Client Service Processor, temporary 12-month contract
The Canada Life Assurance Company
London, ON
We’re committed to supporting our employees through every stage of their career. Here’s what you can expect as a full-time or part-time permanent team member:
Added 11 days ago
Project Manager (Renewal)
Region of Waterloo
Kitchener, ON
Location: 150 Frederick St - Regional Admin Headquarters
Added 11 days ago
Bilingual Data Integrity Specialist, temporary 6-month contract
The Canada Life Assurance Company
London, ON · Montreal, QC
We’re committed to supporting our employees through every stage of their career. Here’s what you can expect as a full-time or part-time permanent team member:
Added 12 days ago
Project Manager (Asset Management)
Region of Waterloo
Kitchener, ON
Location: 150 Frederick St - Regional Admin Headquarters

Mechatronic Design Solutions

Finance Administrative Officer

Ottawa, ON, Canada

Salary Range: $60,000 – $70,000 depending on experience · Full-time

Apply About employer

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Job details

Pay: Salary Range: $60,000 – $70,000 depending on experience
Job type: Full-time
Apply by: Nov 12, 2026
Experience: 3–5 years of experience in a full-cycle bookkeeping, accounting, or finance admin role
Posting language: English
Posted: Oct 13, 2026

Original job description

Mechatronic Design Solutions is hiring a Finance Administrative Officer in Ottawa, ON. Mechatronic D.S. is an Ottawa-based engineering automation company delivering technically complex projects across multiple industries. We are looking for a detail-oriented, organized, and proactive individual to support our accounting, payroll, benefits administration, and operational processes.

Working closely with the Director of Finance & Corporate Services, the successful candidate will play a key role in maintaining the company's financial operations while providing administrative support across the organization. This is a hands-on position offering broad exposure to how a growing engineering company operates.

Salary Range: $60,000 – $70,000 depending on experience

What to expect

First Weeks

Onboarding and training

Learning the company's financial processes and systems
Understanding active projects, billing requirements, and funding programs
Supporting accounts payable, accounts receivable, and financial recordkeeping
Meeting key internal contacts and understanding how finance connects to operations

First Month

Building Independence
Managing routine finance activities with increasing independence
Assisting with invoicing, expense tracking, and reconciliations
Supporting financial reporting and documentation requirements
Coordinating with project teams to ensure accurate financial records
Taking over office operations : supplies, logistics, shipping and receiving

Within the First Year

Full Ownership

Operating as the primary finance officer for day-to-day AR, AP, and payroll
Supporting compliance and operational requirements
Building expertise in accounting, payroll, and benefits administration
Being a reliable, go-to resource for leadership across finance, admin, and operations

Benefits

Full-time, in-office position
Group benefits plan
A clear growth path with the opportunity to become the company's primary finance operator as the team scales
Direct mentorship and collaboration with the Director of Finance & Corporate Services
Broad exposure to accounting, payroll, HR administration, government funding programs, and business operations
A role where your work has visible impact : small team, real ownership, and minimal bureaucracy
Varied responsibilities and opportunities for professional growth
Monthly team lunches and company social activities
Casual work attire
Convenient headquarters location near downtown Ottawa, Little Italy, and Chinatown, with excellent food and public transit access
40-hour work week with a genuine respect for work-life balance

Required Qualifications

We ask candidates to apply only if they possess all the required qualifications.

3–5 years of experience in a full-cycle bookkeeping, accounting, or finance admin role
Hands-on experience with QuickBooks Online (required)
Payroll processing experience; PCP designation or working toward it is a strong asset
Comfortable managing multiple priorities independently in a small-team environment
Strong attention to detail and a low tolerance for loose ends
Experience in a project-based, professional services, or engineering firm is an asset
Bilingualism (French/English) is an asset but not required

Responsibilities

Accounts Receivable

Prepare and issue client invoices based on project milestones, timesheets, or contract terms
Monitor outstanding balances and follow up on overdue accounts
Apply payments and reconcile customer accounts
Maintain accurate AR records and escalate collection issues as needed

Accounts Payable

Receive, review, and code vendor invoices against purchase orders or approved expenditures
Manage the payment run : prioritize disbursements with cash flow in mind
Communicate with vendors to resolve discrepancies and reconcile statements
Maintain vendor records and track outstanding obligations and aging

Payroll

Process bi-weekly or semi-monthly payroll for a team of approximately 20–25 employees
Maintain employee records including hours, deductions, and benefit enrolments
Ensure statutory remittances (CRA, EHT, WSIB) are calculated and submitted on time
Liaise with the external accountant on payroll-related reconciliations

Accounting Support

Enter and maintain transactions in QuickBooks Online
Reconcile bank and credit card accounts
Support month-end close activities in coordination with the Director of Finance and external accountant
Assist with documentation for government funding programs and external audits as required

Benefits & HR Administration

Manage employee benefits enrolments, changes, and terminations
Coordinate with the benefits broker on renewals and plan updates
Support onboarding and offboarding processes in coordination with the Office Coordinator
Maintain organized employee records and support HR compliance tracking

Office & Logistics

Manage day-to-day office operations including supply inventory and vendor coordination
Coordinate shipping and receiving, manage inbound orders, receive and inspect deliveries, and arrange outbound shipments including courier booking and expedition follow-up
Provide general administrative support to the leadership team
Maintain organized physical and digital filing systems

Mechatronics DS is an equal opportunity employer. All qualified applicants are given consideration regardless of race, religion, colour, gender, sex, age, sexual orientation, gender identity, national origin, marital status, citizenship status, disability, veteran status, or any other protected class as provided in applicable employment laws.

Send applications to: jobs@mechds.ca

Please include opportunity number 20260612 in your response subject line.

Testimonials. See what our clients are saying about us: mechds.ca

Apply About employer

More about this job

Responsibilities

Manage day-to-day accounts receivable, accounts payable, payroll, accounting records, reconciliations, and financial documentation, including support for funding programs and audits. Administer employee benefits and HR processes, coordinate office operations and logistics, and provide administrative support to leadership.

Requirements

Candidates must have 3–5 years of experience in full-cycle bookkeeping, accounting, or finance administration, hands-on QuickBooks Online experience, and payroll processing experience. They should be detail-oriented and able to manage multiple priorities independently; a PCP designation or progress toward one is an asset, as are experience in project-based or engineering environments and French-English bilingualism.

Skills

Full-Cycle Bookkeeping
Accounts Receivable
Accounts Payable
Payroll Processing
QuickBooks Online
Bank Reconciliation
Financial Reporting
Benefits Administration
Employee Records Management
Invoice Processing
Vendor Coordination
Cash Flow Management
Attention to Detail
Prioritization
Office Operations
Shipping and Receiving

Benefits

Group Benefits Plan
Growth Opportunities
Direct Mentorship
Professional Development
Monthly Team Lunches
Company Social Activities
Casual Dress
Convenient Office Location
Work-Life Balance

Visa sponsorship

Not detected in the job text

Keywords

QuickBooks Online
Full-Cycle Bookkeeping
Accounts Receivable
Accounts Payable
Payroll Processing
Payroll Compliance
PCP Designation
Bank Reconciliation
Credit Card Reconciliation
Month-End Close
Financial Reporting
Government Funding Programs
External Audits
Benefits Administration
HR Administration
Employee Onboarding
Employee Offboarding
CRA Remittances
EHT
WSIB
Invoicing
Expense Tracking
Vendor Management
Cash Flow Management
Project-Based Accounting
Shipping and Receiving
Office Operations
Engineering Automation
French-English Bilingualism

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