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Added 5 mins ago
IH
Administrative Assistant | Medical Administration
Interior Health Authority
BC · British Columbia, Canada
- Full-time
Interior Health is hiring a permanent full-time Administrative Assistant to provide confidential administrative support functions to the Medical Administration team.
Added 19 mins ago
IH
Administrative Services Assistant | Urgent and Primary Care
Interior Health Authority
Cranbrook, BC
- Full-time
Cranbrook Urgent & Primary Care has an exciting opportunity for a permanent part time (0.89FTE) Administrative Services Assistant to join their Team!
Added 35 mins ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps partiel Quarts de travail flexibles
Shoppers Drug Mart
Montreal, QC
- Part-time
Diplôme d’un cours reconnu d’assistant technique en pharmacie, de préférence.
Added 50 mins ago
A
Senior Administrative Assistant
Altis
Vancouver, BC · Greater Vancouver Metropolitan Area
- $25 to $30 CAD / hour
- Contract
…fast-paced environment? We're looking for a Senior Administrative Assistant to join a busy corporate administration team and provide essential support to a senior leader within a…
Added 50 mins ago
WH
Assistant Manager - Food and Beverage
Westin Hotels & Resorts
Edmonton, AB
- Full-time
…Management, Hotel and Restaurant Management, Hospitality, Business Administration, or related major; 1 year experience in the food and beverage, culinary, or related professional…
Added 1 hour ago
GW
IP Assistant -Level II
Gowling WLG
Ottawa, ON
- $50,000 to $60,000 CAD / year
- Full-time
We are currently recruiting for an Intellectual Property Assistant - Patents. In this role, you will work within a team environment, providing administrative support to the patent lawyers…
Added 1 hour ago
VC
Underwriting Assistant (Fixed-Term, 12 Months))
Victor Canada
Canada
- Temporary
As an Underwriting Assistant, you will provide essential operational and administrative support to underwriters to ensure accurate, timely, and compliant processing of new and renewal…
Added 1 hour ago
UG
Administrative Assistant (PL3)
UNB Geodesy & Geomatics Engineering
Fredericton, NB
- Full-time
…with teaching preparation, research activities, and academic…
Added 1 hour ago
VC
Assistant to the Academic Dean (Replacement)
Vanier College Continuing Education
Montreal, QC
- Full-time
Added 2 hours ago
CU
Graduate Administrator
Carleton University
Ottawa, ON
- Other
Under minimal supervision of the Departmental Administrator, the Graduate Administrator acts as Assistant to the Associate Chair, Graduate Studies. In this capacity, the Graduate…
Added 2 hours ago
CU
Graduate Administrator (Term)
Carleton University
Ottawa, ON
- Other
…Administrator is responsible for the effective and efficient administration and coordination of graduate academic programs supporting both students and faculty throughout the academic…
Added 2 hours ago
VC
Program Assistant (Office Admin), Older Adult Mental Health and Substance Use
Vancouver Coastal Health
Vancouver, BC
- $26.42 to $28.25 CAD / hour
- Temporary
Come work as a Program Assistant (Office Admin) on the Older Adult Mental Health and Substance Use (MHSU) team with Vancouver Coastal Health (VCH)! Apply now join today!
Added 2 hours ago
FH
Medical Office Assistant/Receptionist, Urgent Primary Care Centre - Chilliwack
Fraser Health Authority
Chilliwack, BC
- $27.26 to $29.16 CAD / hour
- Other
Added 2 hours ago
A
Sales Administrative Assistant/Receptionist- Rose City Ford
AutoCanada
Windsor, ON
- $41,000 to $45,000 CAD / year
- Other
Position : Sales Administrative Assistant/ Receptionist
Added 2 hours ago
LV
JUNIOR ASSISTANT MANAGER-EN
La Vie En Rose
Mont-Royal, QC
- Full-time
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 2 hours ago
LV
JUNIOR ASSISTANT MANAGER-EN
La Vie En Rose
Pointe-Claire, QC
- Full-time
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 2 hours ago
Corporate Management - Executive Assistant
OSI Maritime Systems
Burnaby, BC
The mission of the Executive Assistant is to provide support to the Executive Leadership. This role is highly operational, specializing in the execution & smooth running of Leadership’s day…
Added 2 hours ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps plein Quarts de travail flexibles
Shoppers Drug Mart
Saint-Georges, QC
- Full-time
Diplôme d’un cours reconnu d’assistant technique en pharmacie, de préférence.
Added 2 hours ago
SD
Pharmacy Assistant, Hourly Part Time Day
Shoppers Drug Mart
Bowmanville, ON
- Part-time
Diploma from a Pharmacy Assistant credited course preferred
Added 2 hours ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps partiel Quarts de travail flexibles
Shoppers Drug Mart
Saint-Georges, QC
- Part-time
Diplôme d’un cours reconnu d’assistant technique en pharmacie, de préférence.
Added 2 hours ago
FO
Coordinator, Managing Director’s Office
Federation of Canadian Municipalities
Ottawa, ON · Hybrid - Ottawa
- Full-time
Provides back-up support to the Strategic Management Partner and MDO administrative assistant as required.
Added 2 hours ago
Post Office Assistant - Term
Canada Post - Postes Canada
Dundurn, SK
…Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 2 hours ago
CE
Field Admin – Slave Lake, Alberta
Canadian Energy Insight Inc.
Slave Lake, AB
- Full-time
Roska DBO Inc. is currently seeking an experienced Field Administrative Assistant to support our client, a major oil and gas producer, in the North Clearwater District near Slave Lake,…
Added 2 hours ago
YU
Undergraduate Program Assistant
York University
Toronto, ON
- Contract
…that have an impact on the world.The Undergraduate Program Assistant is responsible for providing course support to undergraduate faculty, administrative support to the undergraduate…
Added 2 hours ago
BT
Administrative Assistant
Baker Tilly Canada
Rocky Mountain House, AB
- Full-time
We are looking for an Administrative Assistant to join our team - a role where your expertise will drive meaningful outcomes and your ambition will help shape what comes next. Here, you’ll…

Medavie

Bilingual Administrative Assistant

Moncton, NB, Canada
NB, Canada
Montreal, QC, Canada
MBC NB Head Office Moncton, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 11, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Position Type:

Permanent

If you’re looking for a fulfilling career that can make a real difference in your life, and the lives of others, you’ve come to the right place.

As a national health solutions partner, we put people first in everything we do - and that begins with our team of 8,000+ professionals who bring a cross-section of diverse life experiences and career expertise to Medavie. By collaborating and innovating together, our employees are creating industry-leading solutions in insurance, primary care and emergency medical services that impact millions of lives in Canada each year.

Our mission is to improve the wellbeing of Canadians so that every life can be lived to the fullest - and it’s reflected in our award-winning culture. We celebrate individuality and value the diverse perspectives and skills our employees contribute. We go beyond providing competitive pay and comprehensive benefits to offer opportunities for personal and professional growth, flexible work options, meaningful experiences, and supportive leadership. Medavie is where employees can be their best selves, feel they belong, and achieve their full potential. Be part of it by applying for a position with us today.

The Administrative Assistant provides confidential, high-quality administrative and coordination support to the Vice President, Health and Dental Operations. The role is responsible for managing complex calendars, schedules, meeting logistics, and selected key events, while ensuring efficient day-to-day operations and professional coordination with internal stakeholders, external clients, and consultants.

What You’ll Do:

Provide dedicated administrative support to the Vice President, Health and Dental Operations.
Manage complex calendars, competing priorities, scheduling changes, and day-to-day coordination to ensure leaders are prepared and aligned.
Coordinate meetings end-to-end, including booking internal and external participants, securing rooms or virtual links, preparing agendas and materials, and tracking follow-ups as required.
Liaise professionally with external clients and consultants to schedule meetings and maintain a positive, responsive experience.
Support the planning and execution of selected key events, leadership meetings, offsites, and stakeholder sessions, including logistics, materials, invitations, and coordination.
Handle confidential and sensitive information with discretion and sound judgment while maintaining organized records and efficient administrative processes.

What You Bring:

Post-secondary diploma or degree and/or relevant working experience in administration or communication with 5+ years of relevant work experience.

At least 2 years of experience in an administrative support role, including calendar management, meeting coordination, and handling confidential information.

Experience as an Executive Assistant or supporting senior leaders in a fast-paced environment is considered a strong asset.

Strong organizational and time-management skills, with the ability to manage multiple priorities and changing deadlines.

Excellent verbal and written communication skills, with professionalism when dealing with internal leaders, external clients, and consultants.

Demonstrated discretion and sound judgment in managing confidential and sensitive information.

Strong attention to detail and ability to prepare accurate meeting materials, schedules, and correspondence.

Ability to work independently, anticipate needs, and contribute to smooth executive operations and event coordination.

Strong technical proficiency with Microsoft Office tools and virtual meeting platforms.

Bilingualism (English and French) is required to perform the duties of the role, which include daily collaboration with teams and partners in Canada who operate in both languages.

The ability to work effectively in a hybrid work environment.

What’s in It for You

A purpose-driven organization dedicated to improving the well-being of Canadians.
A comprehensive benefits plan, including health and dental coverage that is 100% employer paid from day one, plus wellness benefits, health resources, and fitness center discounts.
A flexible work environment that supports work–life balance and empowers employees to thrive.
Robust professional development opportunities, including leadership programs, ongoing learning, and career growth pathways.
A collaborative and inclusive culture where your expertise is valued, your voice matters, and your contributions help shape our product strategy.

#CBM1

Pay Range:

46 292 - 66 545 CAD

This posting is for an existing vacancy within our organization / Ce poste est actuellement vacant au sein de notre organisation.

Pay Range:

46 292 - 52 078 CAD

The Base Pay range may vary depending on the successful candidate or other relevant job-related factors such as knowledge, skills, qualifications, experience and education/training. In addition to Base Pay, eligible Medavie employees may participate in various performance-based incentive programs. Payments under these programs are discretionary and subject to both individual and organizational results.

We believe our employees should reflect the communities we serve and welcome applications from candidates of all backgrounds. To provide the best experience possible, we will support you with accommodations or adjustments at any stage of the recruitment process. Simply inform our Recruitment team of your needs. We are committed to making sure recruitment, retention, advancement, and compensation are fair and accessible while following all relevant human rights and privacy laws. We appreciate everyone who has shown interest in this position. Only those selected for an interview will be contacted.

While Medavie may use automated tools, including AI, to support application screening, candidates are expected to complete all recruitment interactions independently - without AI assistance - to ensure a fair and equitable process.

If you experience any technical issues throughout the application process, please email: Medavie.Recruitment@medavie.ca.

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More about this job

Responsibilities

The Administrative Assistant provides high-level coordination support to the Vice President, including managing complex calendars and meeting logistics. The role also involves liaising with internal and external stakeholders while handling sensitive information with discretion.

Requirements

Candidates must possess a post-secondary diploma or degree with at least 5 years of relevant administrative experience. Proficiency in English and French is required, along with strong technical skills in Microsoft Office and virtual meeting platforms.

Skills

Calendar management
Meeting coordination
Administrative support
Communication
Time management
Organizational skills
Attention to detail
Microsoft Office
Virtual meeting platforms
Bilingualism
Confidentiality
Event planning

Benefits

Health insurance
Dental coverage
Wellness benefits
Fitness center discounts
Professional development opportunities
Flexible work options

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Calendar Management
Meeting Logistics
Executive Support
Bilingual
Microsoft Office
Virtual Meetings
Health Solutions
Insurance
Primary Care
Emergency Medical Services
Stakeholder Management
Confidentiality
Time Management
Hybrid Work
Professional Development
Event Coordination

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