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Added 4 mins ago
J
Senior AI Automation Engineer
Jobgether
Canada
- $110,000 to $160,000 CAD / year
- Full-time
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Senior AI Automation Engineer based in Canada.
Added 4 mins ago
J
Manager, Vendor Relations
Jobgether
Canada
- Full-time
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Manager, Vendor Relations based in Canada.
Added 4 mins ago
BB
Service Billing
Bosch Building Technologies North America
Toronto, ON
- Full-time
…should protect, inspire, and empower the people inside them. We partner with organizations to create smart, connected environments that feel safer, work smarter, and support a more…
Added 5 mins ago
E
Clinical Educator - Northern Ontario
Extendicare
Sudbury, ON · LTC - Van Daele (Van Daele St.)
- Full-time
Develop and adapt lesson plans, facilitator guides, learning resources, and competency assessment tools.
Added 35 mins ago
FH
Coordinator, Education, Training and Development
Fraser Health
Surrey, BC
- Full-time
A Bachelor's degree in Business, Human Resources, Adult Education, or a related discipline, supplemented by training in adult learning and educational methodologies.
Added 1 hour ago
JF
Executive Director
Jewish Federation of Ottawa
Ottawa, ON
- Full-time
Provide sound financial leadership, overseeing organizational priorities, budgeting, and responsible stewardship of resources.
Added 1 hour ago
PH
Mobile Outreach Worker
Pacifica Housing
Nanaimo, BC
- Full-time
…act as a key connector between tenants and external community resources. By building meaningful, professional relationships and supporting tenants in achieving their individualized goals,…
Added 1 hour ago
PH
Mobile Outreach Worker
Pacifica Housing
Nanaimo, BC
- Full-time
…act as a key connector between tenants and external community resources. By building meaningful, professional relationships and supporting tenants in achieving their individualized goals,…
Added 1 hour ago
C
Talent Sourcer, Tech
Cohere
Remote, Canada
- $95,000 to $195,000 USD / year
- Full-time
- Remote
Partner with hiring managers and talent partners to find and engage passive talent through creative sourcing methods
Added 1 hour ago
PC
Data & AI Transformation Director
PwC Canada
Toronto, ON
- Full-time
Facilitate decision-making across client, partner, and delivery teams.
Added 1 hour ago
O
Manager, Software Development
OpenText
Waterloo, ON
- Full-time
…culture. As a member of our team, you will have the opportunity to partner with the most highly regarded companies in the world, tackle complex issues, and contribute to projects that shape…
Added 1 hour ago
CU
Senior Ecommerce Specialist
CHEIL USA
Mississauga, ON
- $65,000 to $75,000 CAD / year
Application review: Our Human Resources Manager reviews every resume. We get upwards of 100+ applications for some roles, it can take a few days, if your resume is shortlisted, we'll be…
Added 1 hour ago
M
Marketing Manager, Member Marketing & Growth
Manulife
Halifax, NS · Toronto, ON · Waterloo, ON · Montreal, QC
- Full-time
…innovative digital marketing to promote Manulife as a trusted health…
Added 2 hours ago
JH
Assistant District Manager
Jackson Hewitt Tax Service Inc.
Vancouver, BC
- Full-time
Partner with the District Manager to achieve revenue, growth, and staffing goals.
Added 2 hours ago
BR
Assistant Manager
Banana Republic
Vaudreuil-Dorion, QC
- Full-time
Adapt team priorities to respond to customer and business partner needs
Added 2 hours ago
EL
Manager, Core HR, PXT
Estée Lauder Companies
Toronto, ON
- Full-time
Position requires minimum 5+ year's related experience in Human Resources with HR background and experience with Employee Relations.
Added 2 hours ago
E
Talent Acquisition Intern
Ericsson
Ottawa, ON
- Full-time
An interest in Talent Acquisition, Human Resources, business, communications, or a related field.
Added 3 hours ago
C
CNC Machine Operator - Precision Equipment
CyberCoders
Chatham, NB
- $30 to $32 CAD / hour
- Contract
…ancestry, citizenship, genetic information, registered domestic partner status, marital status, status as a crime victim, disability, protected veteran status, or any other characteristic…
Added 3 hours ago
M
Director, Brand
Manulife
Halifax, NS · Toronto, ON · Waterloo, ON · Montreal, QC
- Full-time
Champion a high standard of storytelling that is human, emotionally resonant and tailored to target audiences across consumer and intermediary channels.
Added 3 hours ago
HN
Production Manager
Hartmann North America
Brantford, ON
- $115,000 to $135,000 CAD / year
- Full-time
Cross-Functional Collaboration: Partner with Maintenance, Quality Assurance, Supply Chain, HR teams among others to ensure seamless operations. Support asset management initiatives,…
Added 3 hours ago
CU
Senior HR Advisor - Projects
Concordia University of Edmonton
AB · Edmonton, AB
- Full-time
Reporting to the Director, Human Resources, the Senior HR Advisor - Major Projects provides senior HR advisory support and leads organizational development, workforce planning, change…
Added 3 hours ago
IH
Business Partner, Indigenous Employee Experience
Interior Health Authority
Kelowna, BC
- Full-time
The Business Partner leads the implementation and refinement of the Indigenous Employee Experience Strategy, advancing HR practices and objectives that enable an Indigenous…
Added 3 hours ago
IH
Lead | Equitable People Practices
Interior Health Authority
Kelowna, BC
- Full-time
Partners with the Diversity, Equity & Inclusion (DEI) Business Partner to develop and deliver DEI training, education, and resources. Provides consultation regarding equity and inclusive…
Added 3 hours ago
IH
Lead | Accessibility
Interior Health Authority
Kelowna, BC
- Full-time
Working in collaboration with the Business Partner, Diversity, Equity & Inclusion (DEI) and Lead, Equitable People Practices, this role leads the implementation and continuous improvement…
Added 3 hours ago
IH
Person and Family Centered Care Coordinator
Interior Health Authority
Kelowna, BC
- Full-time
…the Patient Voices Network (PVN) to address public/patient partner recruitment. The Coordinator participates on internal and provincial Patient/Public Advisory committees as required; works…

Medavie

Bilingual Administrative Assistant

Moncton, NB, Canada
NB, Canada
Montreal, QC, Canada
MBC NB Head Office Moncton, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 11, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Position Type:

Permanent

If you’re looking for a fulfilling career that can make a real difference in your life, and the lives of others, you’ve come to the right place.

As a national health solutions partner, we put people first in everything we do - and that begins with our team of 8,000+ professionals who bring a cross-section of diverse life experiences and career expertise to Medavie. By collaborating and innovating together, our employees are creating industry-leading solutions in insurance, primary care and emergency medical services that impact millions of lives in Canada each year.

Our mission is to improve the wellbeing of Canadians so that every life can be lived to the fullest - and it’s reflected in our award-winning culture. We celebrate individuality and value the diverse perspectives and skills our employees contribute. We go beyond providing competitive pay and comprehensive benefits to offer opportunities for personal and professional growth, flexible work options, meaningful experiences, and supportive leadership. Medavie is where employees can be their best selves, feel they belong, and achieve their full potential. Be part of it by applying for a position with us today.

The Administrative Assistant provides confidential, high-quality administrative and coordination support to the Vice President, Health and Dental Operations. The role is responsible for managing complex calendars, schedules, meeting logistics, and selected key events, while ensuring efficient day-to-day operations and professional coordination with internal stakeholders, external clients, and consultants.

What You’ll Do:

Provide dedicated administrative support to the Vice President, Health and Dental Operations.
Manage complex calendars, competing priorities, scheduling changes, and day-to-day coordination to ensure leaders are prepared and aligned.
Coordinate meetings end-to-end, including booking internal and external participants, securing rooms or virtual links, preparing agendas and materials, and tracking follow-ups as required.
Liaise professionally with external clients and consultants to schedule meetings and maintain a positive, responsive experience.
Support the planning and execution of selected key events, leadership meetings, offsites, and stakeholder sessions, including logistics, materials, invitations, and coordination.
Handle confidential and sensitive information with discretion and sound judgment while maintaining organized records and efficient administrative processes.

What You Bring:

Post-secondary diploma or degree and/or relevant working experience in administration or communication with 5+ years of relevant work experience.

At least 2 years of experience in an administrative support role, including calendar management, meeting coordination, and handling confidential information.

Experience as an Executive Assistant or supporting senior leaders in a fast-paced environment is considered a strong asset.

Strong organizational and time-management skills, with the ability to manage multiple priorities and changing deadlines.

Excellent verbal and written communication skills, with professionalism when dealing with internal leaders, external clients, and consultants.

Demonstrated discretion and sound judgment in managing confidential and sensitive information.

Strong attention to detail and ability to prepare accurate meeting materials, schedules, and correspondence.

Ability to work independently, anticipate needs, and contribute to smooth executive operations and event coordination.

Strong technical proficiency with Microsoft Office tools and virtual meeting platforms.

Bilingualism (English and French) is required to perform the duties of the role, which include daily collaboration with teams and partners in Canada who operate in both languages.

The ability to work effectively in a hybrid work environment.

What’s in It for You

A purpose-driven organization dedicated to improving the well-being of Canadians.
A comprehensive benefits plan, including health and dental coverage that is 100% employer paid from day one, plus wellness benefits, health resources, and fitness center discounts.
A flexible work environment that supports work–life balance and empowers employees to thrive.
Robust professional development opportunities, including leadership programs, ongoing learning, and career growth pathways.
A collaborative and inclusive culture where your expertise is valued, your voice matters, and your contributions help shape our product strategy.

#CBM1

Pay Range:

46 292 - 66 545 CAD

This posting is for an existing vacancy within our organization / Ce poste est actuellement vacant au sein de notre organisation.

Pay Range:

46 292 - 52 078 CAD

The Base Pay range may vary depending on the successful candidate or other relevant job-related factors such as knowledge, skills, qualifications, experience and education/training. In addition to Base Pay, eligible Medavie employees may participate in various performance-based incentive programs. Payments under these programs are discretionary and subject to both individual and organizational results.

We believe our employees should reflect the communities we serve and welcome applications from candidates of all backgrounds. To provide the best experience possible, we will support you with accommodations or adjustments at any stage of the recruitment process. Simply inform our Recruitment team of your needs. We are committed to making sure recruitment, retention, advancement, and compensation are fair and accessible while following all relevant human rights and privacy laws. We appreciate everyone who has shown interest in this position. Only those selected for an interview will be contacted.

While Medavie may use automated tools, including AI, to support application screening, candidates are expected to complete all recruitment interactions independently - without AI assistance - to ensure a fair and equitable process.

If you experience any technical issues throughout the application process, please email: Medavie.Recruitment@medavie.ca.

Apply About employer

More about this job

Responsibilities

The Administrative Assistant provides high-level coordination support to the Vice President, including managing complex calendars and meeting logistics. The role also involves liaising with internal and external stakeholders while handling sensitive information with discretion.

Requirements

Candidates must possess a post-secondary diploma or degree with at least 5 years of relevant administrative experience. Proficiency in English and French is required, along with strong technical skills in Microsoft Office and virtual meeting platforms.

Skills

Calendar management
Meeting coordination
Administrative support
Communication
Time management
Organizational skills
Attention to detail
Microsoft Office
Virtual meeting platforms
Bilingualism
Confidentiality
Event planning

Benefits

Health insurance
Dental coverage
Wellness benefits
Fitness center discounts
Professional development opportunities
Flexible work options

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Calendar Management
Meeting Logistics
Executive Support
Bilingual
Microsoft Office
Virtual Meetings
Health Solutions
Insurance
Primary Care
Emergency Medical Services
Stakeholder Management
Confidentiality
Time Management
Hybrid Work
Professional Development
Event Coordination

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