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Added 16 mins ago
BC
Director of People & Culture
Bulk Carriers (P.E.I.) Limited
Clyde River, PE
- Full-time
…workforce planning. They will act as a strategic advisor to the executive team, ensuring that company practices across Bulk Carriers, Jack’s Truck wash, and Kelcold align with the company’s…
Added 28 mins ago
M
Manager, Global Data Governance
Manulife
Toronto, ON
- Full-time
Prepare and deliver executive-ready updates for senior leadership on governance adoption, gaps, and recommendations
Added 43 mins ago
OT
Client Success Services Program Manager
Open Text Corporation
Waterloo, ON
- Other
…Success programs that drive Client adoption, value realization, retention, renewals, and growth across OpenText’s Cloud…
Added 57 mins ago
O
National Accounts Director
OPENLANE
Brampton, ON
- $100,000 to $125,000 CAD / year
- Full-time
Commercial Account Infrastructure: Deep comprehension of B2B client onboarding processes, service level agreement (SLA) monitoring, and retention management frameworks on a national scale.
Added 57 mins ago
CS
Bilingual Communications and Marketing Coordinator
Conseil scolaire FrancoSud
Calgary, AB
- Full-time
Advise the Executive Director and leadership team on communication strategies, institutional positioning, target audiences, key messaging, and reputational risks.
Added 58 mins ago
RT
Principal Adviser Remuneration - Incentive Design
Rio Tinto
Montreal, QC
- Full-time
Lead the design and governance of short-term, long-term, retention, achievement and engagement award programs.
Added 1 hour ago
T
Directeur·trice, Gestion de produits, Expérience musicale & matériel / Director of Product Management, Music Experience & Hardware
TouchTunes
Montreal, QC
- Full-time
Added 5 hours ago
A
Service Delivery Manager
Avanade
Toronto, ON
- Full-time
Excellent stakeholder management and executive communication skills.
Added 6 hours ago
J
Account Manager
JAGGAER
Canada
- Full-time
Identify and pursue upsell, cross-sell, and expansion opportunities within assigned accounts, while supporting retention and renewal goals.
Added 6 hours ago
A
Senior Product Manager, Interoperability
Autodesk
Toronto, ON
- Full-time
…challenge. Whether you’re delivering a compelling pitch to a senior executive, drawing fresh insights from analytics data, resolving a customer issue, or collaborating with a development…
Added 6 hours ago
A
Senior Product Manager, Interoperability
Autodesk
Toronto, ON
- Full-time
…challenge. Whether you’re delivering a compelling pitch to a senior executive, drawing fresh insights from analytics data, resolving a customer issue, or collaborating with a development…
Added 6 hours ago
N(
Director, Employee and Labour Relations
NAIT (Northern Alberta Institute of Technology)
AB · Edmonton, AB
- Full-time
The Director serves as a trusted advisor to executive and senior leaders, helping navigate complex workplace matters and translating institutional priorities into practical action that…
Added 6 hours ago
TH
Senior Account Executive (3PL)
The Headhunters Recruitment
Vancouver, BC
- Full-time
We’re looking for a Senior Account Executive in the third-party logistics (3PL) and supply chain industry, based in the Greater Vancouver Area. This is an exciting opportunity for an…
Added 6 hours ago
A
Director, Compensation and Benefits
AgeCare
Calgary, AB
- Full-time
…and pension programs support the attraction, engagement, and retention of…
Added 6 hours ago
N(
Director, Organizational Development Services
NAIT (Northern Alberta Institute of Technology)
AB · Edmonton, AB
- Full-time
…the employee experience. As a trusted advisor to senior and executive leaders, the Director will shape strategies related to culture, leadership, learning, talent, and organizational change…
Added 6 hours ago
O|
Human Resources Director
OpTalent | Canada | Recruitment
Toronto, ON · Etobicoke, ON
- $130,000 to $150,000 CAD / year
- Full-time
Lead employee engagement, retention and talent management initiatives that strengthen organizational performance.
Added 6 hours ago
A
Director, Compensation and Benefits
AgeCare
Calgary, AB
- Full-time
…and pension programs support the attraction, engagement, and retention of…
Added 6 hours ago
Directeur·trice, Gestion de produits, Expérience musicale & matériel / Director of Product Management, Music Experience & Hardware
TouchTunes
Montreal, QC
Added 7 hours ago
UO
Director, Strategic Planning & Operations
University of British Columbia
Vancouver, BC · UBCV | Gordon B. Shrum Building (SHRM)
- $8,810.92 to $13,202.5 CAD / month
- Full-time
The incumbent requires a high degree of independent, executive decision-making, an ability to assess and implement work required to achieve objectives, strong organizational skills,…
Added 7 hours ago
TU
Director, Strategic Planning & Operations
The University of British Columbia
Vancouver, BC
- $8,810.92 to $13,202.5 CAD / month
- Full-time
The incumbent requires a high degree of independent, executive decision-making, an ability to assess and implement work required to achieve objectives, strong organizational skills,…
Added 7 hours ago
SI
AI Product Owner
Supra ITS
Mississauga, ON
- Full-time
Clear written communication: stories, ADR input, release notes and executive updates that stand on their own
Added 7 hours ago
T
Senior Quality Control Analyst (5511)
TD
Markham, ON · Toronto, ON
- Full-time
…providing metric and feedback for FIU senior management and the executive. The Senior QC Analyst will report to the Group Manager, STR Quality…
Added 7 hours ago
M
Director, Marketing & Growth
Minga
Kelowna, BC
- Full-time
Turn company revenue goals into a marketing plan where every role has clear, measurable targets tied to pipeline, conversion, retention, or brand reach
Added 8 hours ago
M
Bilingual Administrative Assistant
Medavie
Moncton, NB · NB · Montreal, QC · MBC NB Head Office Moncton
- Full-time
Experience as an Executive Assistant or supporting senior leaders in a fast-paced environment is considered a strong asset.
Added 8 hours ago
CI
Account Director
Citylitics Inc.
Toronto, ON
- Full-time
…portfolio, with direct accountability for achieving gross revenue retention and net revenue retention targets. This includes closing renewals and upsells while identifying and enabling…

Medavie

Bilingual Administrative Assistant

Moncton, NB, Canada
NB, Canada
Montreal, QC, Canada
MBC NB Head Office Moncton, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 11, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Position Type:

Permanent

If you’re looking for a fulfilling career that can make a real difference in your life, and the lives of others, you’ve come to the right place.

As a national health solutions partner, we put people first in everything we do - and that begins with our team of 8,000+ professionals who bring a cross-section of diverse life experiences and career expertise to Medavie. By collaborating and innovating together, our employees are creating industry-leading solutions in insurance, primary care and emergency medical services that impact millions of lives in Canada each year.

Our mission is to improve the wellbeing of Canadians so that every life can be lived to the fullest - and it’s reflected in our award-winning culture. We celebrate individuality and value the diverse perspectives and skills our employees contribute. We go beyond providing competitive pay and comprehensive benefits to offer opportunities for personal and professional growth, flexible work options, meaningful experiences, and supportive leadership. Medavie is where employees can be their best selves, feel they belong, and achieve their full potential. Be part of it by applying for a position with us today.

The Administrative Assistant provides confidential, high-quality administrative and coordination support to the Vice President, Health and Dental Operations. The role is responsible for managing complex calendars, schedules, meeting logistics, and selected key events, while ensuring efficient day-to-day operations and professional coordination with internal stakeholders, external clients, and consultants.

What You’ll Do:

Provide dedicated administrative support to the Vice President, Health and Dental Operations.
Manage complex calendars, competing priorities, scheduling changes, and day-to-day coordination to ensure leaders are prepared and aligned.
Coordinate meetings end-to-end, including booking internal and external participants, securing rooms or virtual links, preparing agendas and materials, and tracking follow-ups as required.
Liaise professionally with external clients and consultants to schedule meetings and maintain a positive, responsive experience.
Support the planning and execution of selected key events, leadership meetings, offsites, and stakeholder sessions, including logistics, materials, invitations, and coordination.
Handle confidential and sensitive information with discretion and sound judgment while maintaining organized records and efficient administrative processes.

What You Bring:

Post-secondary diploma or degree and/or relevant working experience in administration or communication with 5+ years of relevant work experience.

At least 2 years of experience in an administrative support role, including calendar management, meeting coordination, and handling confidential information.

Experience as an Executive Assistant or supporting senior leaders in a fast-paced environment is considered a strong asset.

Strong organizational and time-management skills, with the ability to manage multiple priorities and changing deadlines.

Excellent verbal and written communication skills, with professionalism when dealing with internal leaders, external clients, and consultants.

Demonstrated discretion and sound judgment in managing confidential and sensitive information.

Strong attention to detail and ability to prepare accurate meeting materials, schedules, and correspondence.

Ability to work independently, anticipate needs, and contribute to smooth executive operations and event coordination.

Strong technical proficiency with Microsoft Office tools and virtual meeting platforms.

Bilingualism (English and French) is required to perform the duties of the role, which include daily collaboration with teams and partners in Canada who operate in both languages.

The ability to work effectively in a hybrid work environment.

What’s in It for You

A purpose-driven organization dedicated to improving the well-being of Canadians.
A comprehensive benefits plan, including health and dental coverage that is 100% employer paid from day one, plus wellness benefits, health resources, and fitness center discounts.
A flexible work environment that supports work–life balance and empowers employees to thrive.
Robust professional development opportunities, including leadership programs, ongoing learning, and career growth pathways.
A collaborative and inclusive culture where your expertise is valued, your voice matters, and your contributions help shape our product strategy.

#CBM1

Pay Range:

46 292 - 66 545 CAD

This posting is for an existing vacancy within our organization / Ce poste est actuellement vacant au sein de notre organisation.

Pay Range:

46 292 - 52 078 CAD

The Base Pay range may vary depending on the successful candidate or other relevant job-related factors such as knowledge, skills, qualifications, experience and education/training. In addition to Base Pay, eligible Medavie employees may participate in various performance-based incentive programs. Payments under these programs are discretionary and subject to both individual and organizational results.

We believe our employees should reflect the communities we serve and welcome applications from candidates of all backgrounds. To provide the best experience possible, we will support you with accommodations or adjustments at any stage of the recruitment process. Simply inform our Recruitment team of your needs. We are committed to making sure recruitment, retention, advancement, and compensation are fair and accessible while following all relevant human rights and privacy laws. We appreciate everyone who has shown interest in this position. Only those selected for an interview will be contacted.

While Medavie may use automated tools, including AI, to support application screening, candidates are expected to complete all recruitment interactions independently - without AI assistance - to ensure a fair and equitable process.

If you experience any technical issues throughout the application process, please email: Medavie.Recruitment@medavie.ca.

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More about this job

Responsibilities

The Administrative Assistant provides high-level coordination support to the Vice President, including managing complex calendars and meeting logistics. The role also involves liaising with internal and external stakeholders while handling sensitive information with discretion.

Requirements

Candidates must possess a post-secondary diploma or degree with at least 5 years of relevant administrative experience. Proficiency in English and French is required, along with strong technical skills in Microsoft Office and virtual meeting platforms.

Skills

Calendar management
Meeting coordination
Administrative support
Communication
Time management
Organizational skills
Attention to detail
Microsoft Office
Virtual meeting platforms
Bilingualism
Confidentiality
Event planning

Benefits

Health insurance
Dental coverage
Wellness benefits
Fitness center discounts
Professional development opportunities
Flexible work options

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Calendar Management
Meeting Logistics
Executive Support
Bilingual
Microsoft Office
Virtual Meetings
Health Solutions
Insurance
Primary Care
Emergency Medical Services
Stakeholder Management
Confidentiality
Time Management
Hybrid Work
Professional Development
Event Coordination

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