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Medavie

Executive Assistant

St. John's, NL, Canada
NL Head Office MHNL St. John's (NL), Canada

Pay: $45,094 to $50,730 annually.
Job type: Full-time
Apply by: Oct 8, 2026
Posting language: English
Posted: Sep 24, 2026

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Original job description

Position Type:

Temporary - Temporaire

Closing date:

2026-10-08

Full careers. Full lives.

Join the Medavie Health NL Team

Are you looking for a fulfilling career that makes a meaningful impact on your life, and the lives of others? As the provider of emergency medical services and medical communications operations across Newfoundland and Labrador, Medavie Health NL (MHNL) is proud to offer career opportunities for professionals who share our strong commitment to delivering healthcare to communities throughout Newfoundland and Labrador.

If you're a passionate professional seeking a unique and meaningful career, MHNL is your destination. Join our team and achieve your full potential in a supportive and dynamic environment.

In this “go to” role, you will be part of a team providing support to our Senior Management Team while reporting directly to our Chief Operating Office. The Executive Assistant will play an important role in managing the multiple and complex relationships between the corporate office, management, and outside stakeholders, including the management of confidential and sensitive information.

You will provide administrative support by managing the logistics of calendars, schedules, organizing meetings, travel arrangements and responding to incoming routine correspondence, inquiries, and phone calls. In addition, you will collaborate with other Executive and Corporate support resources and stakeholders and administer committee responsibilities including the preparation and coordination of documentation for these meetings. Further duties include, but are not limited to:

Responsibilities include:

Prepare and edit various types of correspondence including presentations, confidential reports, memos, and minutes.

Compile, track, and administer monthly expense reports.

Coordinate meetings and appointments.

Prepare monthly reports.

Act as first point of contact for the Chief Operating Officer.

Professional Qualifications & Competencies:

College degree in office administration or equivalent; however, consideration will be given to the experience of the candidate to fulfill the job requirements.

Minimum of three to five years of relevant experience in a senior administrative role

Experience working in a multi company environment is considered an asset.

Proficient with Microsoft Word, Excel, and Power point
Excellent judgement and the ability to work independently.
Ability to meet deadlines, manage multiple tasks/issues and work under pressure.
Superior diplomacy, professionalism, and confidentiality

Salary Range

$45,094 to $50,730 annually.

The Base Pay range may vary depending on the successful candidate or other relevant job-related factors such as knowledge, skills, qualifications, experience and education/training. In addition to Base Pay, eligible Medavie employees may participate in various performance-based incentive programs. Payments under these programs are discretionary and subject to both individual and organizational results.

While Medavie may use automated tools, including AI, to support application screening, candidates are expected to complete all recruitment interactions independently - without AI assistance - to ensure a fair and equitable process.

Who we are

MHNL is the selected proponent to design, manage and operate a single, integrated road and air ambulance service in Newfoundland and Labrador. We are an incorporated, wholly owned NL-based subsidiary of Medavie Health Services (MHS), the largest contracted provider of emergency management services in Canada and a national leader in primary health care solutions, including mobile integrated health and community paramedicine programs.

Together with Medavie Blue Cross, MHS is part of Medavie, a national health solutions partner and innovative leader in benefits management, health management, and healthcare delivery. Backed by our team of over 8,200 dedicated professionals, we exist to improve the wellbeing of Canadians so that every life can be lived to the fullest.

We’re one of Canada's Most Admired Corporate Cultures, one of Canada's Top 100 Employers, and certified Rainbow Registered as an organization that champions diversity, equity and inclusion. We foster a culture of caring where people are celebrated beyond their roles and valued for who they are and what they contribute.

If you share our mission of improving the wellbeing of Canadians, join our team.

What it’s like to work with us

We are more than just a workplace – we are a people-focused, visionary organization dedicated to fostering well-being and making a meaningful impact on the lives of our employees and the Communities we serve.

We celebrate individuality and value the diverse perspectives and skills our employees contribute. We go beyond providing competitive pay and comprehensive benefits by offering opportunities for personal and professional growth, meaningful experiences, and supportive leadership. At Medavie, you’ll find more than just a job - you’ll find a pathway to a full and rewarding career.

We welcome diversity

We believe our employees should reflect the communities we serve and welcome applications from candidates of all backgrounds. To provide the best experience possible, we will support you with accommodations or adjustments at any stage of the recruitment process. Simply inform our Recruitment team of your needs. We are committed to making sure recruitment, retention, advancement, and compensation are fair and accessible while following all relevant human rights and privacy laws.

We put safety first

Employees of MHNL are accountable to our patients and coworkers by participating in and supporting all safety-related initiatives, as well as acting in a manner that fosters a culture that focuses on patient safety and a safe workplace.

Only those selected for an interview will be contacted.

If you experience any technical issues throughout the application process, please email: humanresources@medaviehs.com.

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More about this job

Responsibilities

Provide administrative support to the Senior Management Team and Chief Operating Officer, including managing calendars, meetings, travel, correspondence, and incoming inquiries. Prepare and coordinate committee materials, reports, presentations, minutes, and expense reports while handling confidential information and liaising with internal and external stakeholders.

Requirements

A college degree in office administration or equivalent is sought, though relevant experience may be considered in place of formal education. Candidates should have three to five years of senior administrative experience, proficiency in Microsoft Word, Excel, and PowerPoint, and strong judgment, confidentiality, diplomacy, organization, and ability to work independently under pressure.

Skills

Calendar Management
Scheduling
Meeting Coordination
Travel Arrangements
Correspondence Preparation
Report Preparation
Expense Reporting
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Confidentiality
Professionalism
Diplomacy
Independent Judgment
Deadline Management
Multitasking

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Office Administration
Senior Administrative Support
Senior Management Team
Chief Operating Officer
Calendar Management
Scheduling
Meeting Coordination
Travel Arrangements
Correspondence
Confidential Reports
Presentations
Meeting Minutes
Expense Reports
Monthly Reports
Committee Administration
Stakeholder Relations
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Confidential Information
Deadline Management
Multitasking
Diplomacy
Professionalism
Emergency Medical Services
Healthcare

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