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Added 12 mins ago
I
Seasonal Customer Experience Representative
Indigo
Fredericton, NB
- Part-time
Contribute to an environment where everyone knows their health and safety is a top priority and where everyone actively participates in ensuring the health and safety of each other and our…
Added 12 mins ago
LH
2600002890 - Executive Assistant - Chief Of Staff Office And Medical Affa
Lakeridge Health
Oshawa, ON
- Internship
Lakeridge Health is more than a hospital. It is a health network that includes five hospitals, a long-term care home, a community-based surgical centre, and more than 30 community sites…
Added 12 mins ago
CO
Lead Hand/Winter Equipment Operator
City of Greater Sudbury
Sudbury, ON · Greater Sudbury, ON
- Internship
Note: The above duties are representative of a typical position and are not to be construed as all inclusive.
Added 12 mins ago
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Assessor Coordinator Degree Senior
HealthCareersInSask.ca
Rosetown, SK
- Full-time
Department: Mental Health Community Clinics&Programs
Added 12 mins ago
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Continuing Care Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
The Saskatchewan Health Authority (SHA) is the largest employer in Saskatchewan, employing more than 45,000 staff in a dynamic healthcare environment. The Saskatchewan Health Authority…
Added 1 hour ago
S
Patient Care Coordinator, Heartwood Centre for Women, BC Mental Health & Substance Use Services – Vancouver, BC
Sanya’k̓ula
Vancouver, BC
- Full-time
Reviews client progress and client/family needs. Provides formal and informal consultation as needed to health care team members, other health care providers and students. Provides…
Added 2 hours ago
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Executive Assistant
Medavie
Dartmouth, NS · NS Admin Office Dartmouth
- Full-time
Emergency Medical Care Inc. (EMC) is a wholly owned subsidiary of Medavie Health Services (MHS) that manages and operates ground ambulance, air medical transport and the medical…
Added 2 hours ago
NS
Environmental Services Worker - Environmental Services
Nova Scotia Health Authority
Yarmouth Indian Reserve No. 33, NS · Yarmouth, NS
- Internship
Nova Scotia Health is more than the province's largest provider of health services; we're a team driven by excellence in health, healing and learning. Across hospitals, health centres and…
Added 2 hours ago
IH
Registered Nurse (RN/RPN) | Long-term Care
Interior Health Authority
Merritt, BC
- Internship
Interior Health (IH) is committed to achieving a culturally diverse and inclusive workforce that is representative of the communities we serve, and where you are encouraged to bring your…
Added 2 hours ago
NS
Short Order Cook - Nutrition and Food Services
Nova Scotia Health Authority
NS · New Waterford, NS
- Internship
Nova Scotia Health is more than the province's largest provider of health services; we're a team driven by excellence in health, healing and learning. Across hospitals, health centres and…
Added 2 hours ago
NS
4th Class Power Engineer - Maintenance and Operations
Nova Scotia Health Authority
Sydney Indian Reserve No. 28A, NS · Sydney, NS
- Internship
Nova Scotia Health is more than the province's largest provider of health services; we're a team driven by excellence in health, healing and learning. Across hospitals, health centres and…
Added 2 hours ago
NS
Physiotherapist - Rehabilitation Services
Nova Scotia Health Authority
New Glasgow, NS
- Full-time
Nova Scotia Health is more than the province's largest provider of health services; we're a team driven by excellence in health, healing and learning. Across hospitals, health centres and…
Added 2 hours ago
IH
Occupational Therapist | Long-term care
Interior Health Authority
Princeton, BC
- Full-time
We are committed to achieving a culturally diverse and inclusive workforce that is representative of the communities we serve, and where you are encouraged to bring your whole self to work.…
Added 2 hours ago
IH
Occupational Therapist | Long-term care
Interior Health Authority
Keremeos, BC
- Full-time
We are committed to achieving a culturally diverse and inclusive workforce that is representative of the communities we serve, and where you are encouraged to bring your whole self to work.…
Added 2 hours ago
NS
Manager - Primary Health Care
Nova Scotia Health Authority
Sydney Indian Reserve No. 28A, NS · Sydney, NS
- Full-time
The Health Services Manager (HSM), Primary Health Care (PHC) is a member of the leadership team and is responsible for the operation, functioning and quality of the Primary Health Care,…
Added 2 hours ago
NS
Health Care Social Worker (Masters) - Oncology
Nova Scotia Health Authority
Yarmouth Indian Reserve No. 33, NS · Yarmouth, NS
- Full-time
Reporting to the Health Services Manager, the Health Care Social Worker provides a diverse range of interventions to clients and their families, enabling them to achieve their optimal level…
Added 2 hours ago
RH
Community Disability Worker: Every Saturday Daytime
Robin Hood Association
Sherwood Park, AB
- $17.44 to $21.56 CAD / hour
- Full-time
Community Disability Worker, Sherwood Park: Every Saturday, 8:00 AM - 3:00 PM
Added 2 hours ago
IH
Registered Nurse (RN) | Perioperative
Interior Health Authority
Summerland, BC
- Internship
Interior Health (IH) is committed to achieving a culturally diverse and inclusive workforce that is representative of the communities we serve, and where you are encouraged to bring your…
Added 2 hours ago
NS
Rehabilitation Assistant - Rehabilitation Services
Nova Scotia Health Authority
Waterford
- Full-time
Nova Scotia Health is more than the province's largest provider of health services; we're a team driven by excellence in health, healing and learning. Across hospitals, health centres and…
Added 3 hours ago
I
2026 Seasonal Customer Experience Representative
Indigo
North Bay, ON
- $17.95 CAD / hour
- Part-time
Contribute to an environment where everyone knows their health and safety is a top priority and where everyone actively participates in ensuring the health and safety of each other and our…
Added 3 hours ago
Occupational Therapist - Psychiatric 6 Lane - Mental Health & Addictions
Nova Scotia Health and IWK Health
Halifax, NS
The Occupational Therapist works under the supervision of the Health Services Manager. The Occupational Therapist (OT) works in collaboration with the client, caregivers, and family to…
Added 3 hours ago
Clinical Therapist - Spryfield Community - Mental Health & Addictions
Nova Scotia Health and IWK Health
Halifax, NS
The Clinical Therapist is a member of the Adult Service team in Mental Health and Addictions. Reporting to the Health Services Manager, the Clinical Therapist provides assessment and…
Added 3 hours ago
NS
Charge Nurse
NHS Scotland
Grand Bay-Westfield, NB
- Full-time
Applications are invited from individuals who wish to join our multidisciplinary Adult Community Mental Health Team. There is 1.0 WTE full time (36hrs) post.
Added 3 hours ago
IH
Registered Nurse (RN/RPN) | Mental Health and Substance Use
Interior Health Authority
Kamloops, BC
- Full-time
Interior Health (IH) is committed to achieving a culturally diverse and inclusive workforce that is representative of the communities we serve, and where you are encouraged to bring your…
Added 4 hours ago
NS
Rehabilitation Assistant - Rehabilitation & Supportive Care Services
Nova Scotia Health Authority
Halifax, NS
- Full-time
Nova Scotia Health is more than the province's largest provider of health services; we're a team driven by excellence in health, healing and learning. Across hospitals, health centres and…

Medavie

Executive Assistant

Dartmouth, NS, Canada
NS Admin Office Dartmouth, Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Oct 30, 2026

Original job description

Position Type:

Permanent

Closing date:

Emergency Medical Care Inc. (EMC) is a wholly owned subsidiary of Medavie Health Services (MHS) that manages and operates ground ambulance, air medical transport and the medical communications operations in Nova Scotia through a performance-based contract with the provincial government's Emergency Health Services (EHS) Operations division and the Department of Health and Wellness. As well, EMC operates TeleHealth/811 medical communications for Nova Scotia and Prince Edward Island for the Department of Health.

We access all communities in Nova Scotia in a timely and efficient manner with our fleet of more than 180 ambulances and support vehicles operating out of 60+ stations. We respond to 165,000+ calls annually across the province, which are actively managed through the EHS Operations Medical Communications Centre, the hub of all emergency (911) and non-emergency (hospital transfers) medical calls.

The EHS Operations LifeFlight program provides even greater accessibility by responding to patients on scene or through inter-facility transports by our critical care team via helicopter, fixed wing, or ground ambulance.

In addition, paramedics in Nova Scotia participate in various programs both urban and rural such as community-based paramedic programs, collaborative emergency centres, and emergency preparedness and special operations, to name a few.

There are lots of opportunities waiting for you in Nova Scotia. Apply now to learn more about our service and available positions.

Reporting to the Vice President, Strategy & System Performance, this position is essential to assist the efficient and effective management of the Executive Office to ensure inquiries and general administrative issues are dealt with in a timely and appropriate manner. As a key point of contact for internal colleagues and external stakeholders, the Executive Assistant must be approachable, friendly, well-organized and professional.

The incumbent is responsible for providing administrative and support services to the Vice President, Strategy & System Performance. As an employee of EMC, we are accountable to our patients and coworkers by participating in and supporting all safety related initiatives, as well as acting in a manner that fosters a culture that focuses on patient safety and a safe workplace.

DUTIES AND RESPONSIBILITIES:

The position entails, but is not limited to the following:

Reporting, meeting arrangements, and other portfolio and programs assistance

Administers portfolio assignments, as required. This may include coordinating and administering reporting, file management, tracking data or information or other
Proficient in the preparation and editing of various types of correspondence including those of a confidential nature, professional presentations and other documents which are assigned the direct manager or divisional leaders.
Administers key meetings as assigned, including inter-organizational committees and meetings. This includes tracking attendance, actions, Terms of Reference, detailed minute-taking, and logistics.
Coordinates appointments, meetings and presentations as required, for Chief Operating Officer or Vice President or Executive Director or Divisional Leaders

Office Administration:

Organizes and coordinates business travel arrangements as required
Prepares monthly expense reports and Visa reconciliation
Performs as the first point of contact of the Chief Operating Officer or Vice President, or Executive Director to other senior staff, business partners and associates, and other EMC employees
Serves as an internal key point of contact for staff for office and divisional functioning and administration.
Works in collaboration with Medavie & Medavie Health Services administrative assistants
Works collaboratively with other administrative and others at EMC to ensure consistent practices and to provide support across divisions
Works closely and supports the Executive Leadership Team
Maintain confidentiality and protect the privacy of all matters as required
Other duties as assigned

Education & Experience:

Minimum Grade 12 and one-year business college course and five years related experience or equivalent combination of education and experience.
Require extensive knowledge of the policies, structure and functions of internal administrative systems and practices applicable to private industry. Require superior diplomacy and interpersonal skills in dealing with difficult situations.

Knowledge & Skills:

Superior diplomacy in professionalism and interpersonal skills and awareness. Friendly, polite and clear communication style is critical in this role.
Understanding of privacy and confidentiality of business, employee, patient and other sensitive information. Trustworthy and diligent in practices with handling records and information
Excellent customer service ability
Self starter that can work independently, but also be a strong team player
Knowledge of medical terminology an asset
Ability to solve problems, meet deadlines and multi-task
Demonstrate excellent organizational and time management skills to adequately prioritize workload. Ability to work well under pressure, often under strict time deadlines.
The incumbent must demonstrate self-direction, good judgment and decision-making skills. Demonstrate effective listening skills and the ability to follow instructions.
Require proficiency in Microsoft office including Word, Excel, Access, PowerPoint and Outlook, etc. Prior experience working with databases and knowledge of medical terminology is an asset.
Efficiency in maintaining an office routine under limited supervision.

PHYSICAL REQUIREMENTS:

The incumbent will be required to maintain one position for possible long periods of time, such as sitting at meetings, or at a desk setting. The incumbent will be reading data or inputting data, report writing, operating a computer, calculator, and talking on the telephone. Use and exposure to general office equipment such as fax, photocopier, printer, and personal computer. Exposure to low to moderate noise levels.

While Medavie may use automated tools, including AI, to support application screening, candidates are expected to complete all recruitment interactions independently - without AI assistance - to ensure a fair and equitable process.

Our goal is to be a diverse workforce that is representative of the citizens we serve. We are committed to building an inclusive team that represents a variety of backgrounds, cultures, races, perspectives and skills. We encourage applications from all qualified candidates including women, persons of any sexual orientations and gender identities and/or expressions, Indigenous persons, African Canadians, other racialized groups, persons with disabilities. Candidates who identify as being from any of these groups are encouraged to voluntarily self-identify.

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More about this job

Responsibilities

The Executive Assistant provides comprehensive administrative support to the Vice President of Strategy & System Performance, including managing schedules, meetings, and travel. They serve as a primary point of contact for internal and external stakeholders while ensuring efficient office operations and maintaining strict confidentiality.

Requirements

Candidates must have a minimum of a Grade 12 education plus a one-year business college course and at least five years of related experience. Proficiency in Microsoft Office and strong interpersonal, organizational, and communication skills are required.

Skills

Administrative support
Meeting coordination
Minute-taking
Data management
Correspondence preparation
Travel arrangements
Expense reporting
Microsoft Office
Diplomacy
Interpersonal skills
Confidentiality
Time management
Problem solving
Customer service
Medical terminology
Organizational skills

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Strategy & System Performance
Medavie Health Services
Emergency Medical Care Inc
Office Administration
Meeting Management
Data Tracking
File Management
Expense Reconciliation
Microsoft Word
Microsoft Excel
Microsoft Access
Microsoft PowerPoint
Microsoft Outlook
Medical Terminology
Confidentiality
Professionalism
Stakeholder Management
Logistics
Reporting
Business Travel
Time Management
Decision Making
Communication
Customer Service
Database Management
Emergency Health Services
Nova Scotia
Administrative Systems

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