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Added 5 hours ago
EM
Dispatcher
Enviro-Tech Mechanical Services Ltd.
Vancouver, BC
- Full-time
Enviro-Tech is a commercial refrigeration, HVAC and installation company made up of busy office staff and a growing fleet of service technicians. In business since 1994, we are a…
Added 5 hours ago
A
Commercial/Sales Account Director I
AMECO
Terrace, BC
- Full-time
…AMECO's comprehensive portfolio of equipment, site services, fleet, and specialty solutions to meet customer…
Added 5 hours ago
A
Commercial/Sales Account Director I
AMECO
Kitimat, BC
- Full-time
…AMECO's comprehensive portfolio of equipment, site services, fleet, and specialty solutions to meet customer…
Added 5 hours ago
NE
Senior Maritime Electrical Engineer
Noetiq Edge Consulting
NS · Nova Scotia, Canada
- $125 to $200 CAD / hour
- Contract
As the successful candidate you will be at the forefront of maritime fleet electrification and decarbonization. You will lead the electrical design behind hybrid-electric and…
Added 6 hours ago
RS
Logistics Coordinator
Ryder System, Inc.
Sherwood Park, AB
- Full-time
…enhance the way they do business. Building and maintaining a fleet takes time, resources, and expertise few companies can spare. At Ryder, we have a long history of investing in our…
Added 7 hours ago
UP
Field Operations Supervisor
United Petroleum Transport
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Previous experience in transportation operations, fleet management, dispatch, or a related supervisory or coordination role within the commercial trucking industry.
Added 7 hours ago
M
Executive Assistant
Medavie
Dartmouth, NS · NS Admin Office Dartmouth
- Full-time
We access all communities in Nova Scotia in a timely and efficient manner with our fleet of more than 180 ambulances and support vehicles operating out of 60+ stations. We respond to…
Added 7 hours ago
BL
Branch Manager
Brunswick Lift Rentals
Stoney Creek, NB
- Full-time
Ensure equipment readiness, fleet utilization, preventive maintenance coordination, and operational efficiency.
Added 8 hours ago
TW
Truck Technician (Licensed) - Weekend Shift, Heavy-Duty Fleet | Winnipeg, MB
TAPP Workforce Solutions Inc.
Winnipeg, MB
- Full-time
Truck Technician (Licensed) - Weekend Shift, Heavy-Duty Fleet | Winnipeg, MB
Added 9 hours ago
ML
Fleet & Logistics Coordinator
Maple Leaf Drilling
Winnipeg, MB
- Full-time
…safety culture and make efforts to enhancement of company’s Fleet division, mechanics and support the Health & Safety Program. This involves but not limited to: providing support to the…
Added 9 hours ago
AI
Lead Coordinator - Fleet/Daily Ops
Air Inuit
Montreal, QC
- Full-time
From the versatile Twin Otter to the powerful Boeing 737-800NG, a fleet of over 35 aircraft carries not just passengers and cargo, but stories, hopes, and essential services to the people…
Added 9 hours ago
DT
Transportation Manager
DBI Transport
AB · Edmonton, AB
- Full-time
The Transportation Manager will oversee dispatch operations, vehicle maintenance coordination, operational planning, personnel management, budgeting, and performance monitoring while…
Added 9 hours ago
SF
Senior Site Reliability Engineer
Safe Fleet
Coquitlam, BC
- Full-time
At Safe Fleet our name says it all. We make fleet vehicles – and everyone in and around them – safer. Our fleet safety platform brings together best-in-class products, ground-breaking…
Added 9 hours ago
A
Commercial/Sales Account Director I
AMECO
Leduc, AB
- Full-time
…AMECO's comprehensive portfolio of equipment, site services, fleet, and specialty solutions to meet customer…
Added 10 hours ago
CO
Equipment Repair Supervisor
College of the North Atlantic
Stephenville, NL
- Full-time
Plan, organize, and supervise the maintenance and repair of the College's fleet, including heavy equipment, cranes, trucks, and light vehicles.
Added 10 hours ago
UP
Field Operations & Safety Supervisor
United Petroleum Transport
Quebec, QC · Greater Quebec City Metropolitan Area
- Full-time
Strong understanding of commercial trucking operations, driver safety, fleet coordination, and transportation logistics.
Added 10 hours ago
A
Commercial/Sales Account Director I
AMECO
Fort Saskatchewan, AB
- Full-time
…AMECO's comprehensive portfolio of equipment, site services, fleet, and specialty solutions to meet customer…
Added 10 hours ago
A
Commercial/Sales Account Director I
AMECO
Coquitlam, BC
- Full-time
…AMECO's comprehensive portfolio of equipment, site services, fleet, and specialty solutions to meet customer…
Added 10 hours ago
BM
Operations Manager
BOXX Modular (Canada)
Stoney Creek, NB
- Full-time
3–5+ years of experience in operations, service, yard, fleet, or project coordination/management, preferably in construction, modular, equipment, or a related industry.
Added 10 hours ago
ST
Director of Capital, Housing & Infrastructure (Engineering/Planning) - $100K-$150K in Curve Lake, ON!
Scout Talent
AB · Alberta, Canada
- $100,000 to $150,000 CAD / year
- Full-time
…community, while bringing greater clarity, accountability, and coordination to the team. You will strengthen staffing and internal capability, improve planning, budgeting, procurement, and…
Added 10 hours ago
KG
Office Coordinator
KUTHALA GROUP
Georgetown, ON
- Full-time
…offers extensive warehousing and outdoor storage solutions, fleet support services, heavy equipment parts, and private lending through Kuthala Capital. The company continues to expand its…
Added 10 hours ago
ST
Director of Capital, Housing & Infrastructure (Engineering/Planning) - $100K-$150K in Curve Lake, ON!
Scout Talent
BC · British Columbia, Canada
- $100,000 to $150,000 CAD / year
- Full-time
…community, while bringing greater clarity, accountability, and coordination to the team. You will strengthen staffing and internal capability, improve planning, budgeting, procurement, and…
Added 10 hours ago
AI
Supervisor - Ticket Agents
Air Inuit
Quebec, QC
- Internship
From the versatile Twin Otter to the powerful Boeing 737-800NG, a fleet of over 35 aircraft carries not just passengers and cargo, but stories, hopes, and essential services to the people…
Added 10 hours ago
SS
Production Scheduler and Logistics Coordinator
Samuel, Son & Co.
Cambridge, ON
- Full-time
…repairs are completed promptly to maintain safe and reliable fleet operations. Communicate with drivers regarding scheduled service, maintenance requirements, and equipment breakdowns to…
Added 10 hours ago
AS
Logistics Coordinator
ATCO Structures
QC · Laprairie, QC
- Full-time
Are you a logistics whiz with a knack for coordination and a passion for the rental space industry and thrive in a fast-paced environment. If so, we want you to be a part of our vibrant…

Medavie

Executive Assistant

Dartmouth, NS, Canada
NS Admin Office Dartmouth, Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Oct 30, 2026

Original job description

Position Type:

Permanent

Closing date:

Emergency Medical Care Inc. (EMC) is a wholly owned subsidiary of Medavie Health Services (MHS) that manages and operates ground ambulance, air medical transport and the medical communications operations in Nova Scotia through a performance-based contract with the provincial government's Emergency Health Services (EHS) Operations division and the Department of Health and Wellness. As well, EMC operates TeleHealth/811 medical communications for Nova Scotia and Prince Edward Island for the Department of Health.

We access all communities in Nova Scotia in a timely and efficient manner with our fleet of more than 180 ambulances and support vehicles operating out of 60+ stations. We respond to 165,000+ calls annually across the province, which are actively managed through the EHS Operations Medical Communications Centre, the hub of all emergency (911) and non-emergency (hospital transfers) medical calls.

The EHS Operations LifeFlight program provides even greater accessibility by responding to patients on scene or through inter-facility transports by our critical care team via helicopter, fixed wing, or ground ambulance.

In addition, paramedics in Nova Scotia participate in various programs both urban and rural such as community-based paramedic programs, collaborative emergency centres, and emergency preparedness and special operations, to name a few.

There are lots of opportunities waiting for you in Nova Scotia. Apply now to learn more about our service and available positions.

Reporting to the Vice President, Strategy & System Performance, this position is essential to assist the efficient and effective management of the Executive Office to ensure inquiries and general administrative issues are dealt with in a timely and appropriate manner. As a key point of contact for internal colleagues and external stakeholders, the Executive Assistant must be approachable, friendly, well-organized and professional.

The incumbent is responsible for providing administrative and support services to the Vice President, Strategy & System Performance. As an employee of EMC, we are accountable to our patients and coworkers by participating in and supporting all safety related initiatives, as well as acting in a manner that fosters a culture that focuses on patient safety and a safe workplace.

DUTIES AND RESPONSIBILITIES:

The position entails, but is not limited to the following:

Reporting, meeting arrangements, and other portfolio and programs assistance

Administers portfolio assignments, as required. This may include coordinating and administering reporting, file management, tracking data or information or other
Proficient in the preparation and editing of various types of correspondence including those of a confidential nature, professional presentations and other documents which are assigned the direct manager or divisional leaders.
Administers key meetings as assigned, including inter-organizational committees and meetings. This includes tracking attendance, actions, Terms of Reference, detailed minute-taking, and logistics.
Coordinates appointments, meetings and presentations as required, for Chief Operating Officer or Vice President or Executive Director or Divisional Leaders

Office Administration:

Organizes and coordinates business travel arrangements as required
Prepares monthly expense reports and Visa reconciliation
Performs as the first point of contact of the Chief Operating Officer or Vice President, or Executive Director to other senior staff, business partners and associates, and other EMC employees
Serves as an internal key point of contact for staff for office and divisional functioning and administration.
Works in collaboration with Medavie & Medavie Health Services administrative assistants
Works collaboratively with other administrative and others at EMC to ensure consistent practices and to provide support across divisions
Works closely and supports the Executive Leadership Team
Maintain confidentiality and protect the privacy of all matters as required
Other duties as assigned

Education & Experience:

Minimum Grade 12 and one-year business college course and five years related experience or equivalent combination of education and experience.
Require extensive knowledge of the policies, structure and functions of internal administrative systems and practices applicable to private industry. Require superior diplomacy and interpersonal skills in dealing with difficult situations.

Knowledge & Skills:

Superior diplomacy in professionalism and interpersonal skills and awareness. Friendly, polite and clear communication style is critical in this role.
Understanding of privacy and confidentiality of business, employee, patient and other sensitive information. Trustworthy and diligent in practices with handling records and information
Excellent customer service ability
Self starter that can work independently, but also be a strong team player
Knowledge of medical terminology an asset
Ability to solve problems, meet deadlines and multi-task
Demonstrate excellent organizational and time management skills to adequately prioritize workload. Ability to work well under pressure, often under strict time deadlines.
The incumbent must demonstrate self-direction, good judgment and decision-making skills. Demonstrate effective listening skills and the ability to follow instructions.
Require proficiency in Microsoft office including Word, Excel, Access, PowerPoint and Outlook, etc. Prior experience working with databases and knowledge of medical terminology is an asset.
Efficiency in maintaining an office routine under limited supervision.

PHYSICAL REQUIREMENTS:

The incumbent will be required to maintain one position for possible long periods of time, such as sitting at meetings, or at a desk setting. The incumbent will be reading data or inputting data, report writing, operating a computer, calculator, and talking on the telephone. Use and exposure to general office equipment such as fax, photocopier, printer, and personal computer. Exposure to low to moderate noise levels.

While Medavie may use automated tools, including AI, to support application screening, candidates are expected to complete all recruitment interactions independently - without AI assistance - to ensure a fair and equitable process.

Our goal is to be a diverse workforce that is representative of the citizens we serve. We are committed to building an inclusive team that represents a variety of backgrounds, cultures, races, perspectives and skills. We encourage applications from all qualified candidates including women, persons of any sexual orientations and gender identities and/or expressions, Indigenous persons, African Canadians, other racialized groups, persons with disabilities. Candidates who identify as being from any of these groups are encouraged to voluntarily self-identify.

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More about this job

Responsibilities

The Executive Assistant provides comprehensive administrative support to the Vice President of Strategy & System Performance, including managing schedules, meetings, and travel. They serve as a primary point of contact for internal and external stakeholders while ensuring efficient office operations and maintaining strict confidentiality.

Requirements

Candidates must have a minimum of a Grade 12 education plus a one-year business college course and at least five years of related experience. Proficiency in Microsoft Office and strong interpersonal, organizational, and communication skills are required.

Skills

Administrative support
Meeting coordination
Minute-taking
Data management
Correspondence preparation
Travel arrangements
Expense reporting
Microsoft Office
Diplomacy
Interpersonal skills
Confidentiality
Time management
Problem solving
Customer service
Medical terminology
Organizational skills

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Strategy & System Performance
Medavie Health Services
Emergency Medical Care Inc
Office Administration
Meeting Management
Data Tracking
File Management
Expense Reconciliation
Microsoft Word
Microsoft Excel
Microsoft Access
Microsoft PowerPoint
Microsoft Outlook
Medical Terminology
Confidentiality
Professionalism
Stakeholder Management
Logistics
Reporting
Business Travel
Time Management
Decision Making
Communication
Customer Service
Database Management
Emergency Health Services
Nova Scotia
Administrative Systems

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