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Added 4 mins ago
B
Regional Operations Manager, Cleaning Services
BGIS
MB · Manitoba, Canada
- Part-time
Job Summary: Under the general supervision of the Regional Director of Operations the Regional Manager performs a variety of management tasks with emphasis on customer satisfaction and…
Added 4 mins ago
RC
Therapeutic Recreation Manager
Retirement Concepts
Chilliwack, BC
- $65,000 to $71,500 CAD / year
- Full-time
Reporting to the General Manager and/or designate the Therapeutic Recreation (TR) Manager is accountable for all aspects of the Recreation Department. The TR Manager supervises all…
Added 4 mins ago
S
Directeur maintenance/Directrice maintenance
St-Amour
Châteauguay, QC
- Full-time
Reporting directly to the General Manager, the successful candidate will be responsible for developing and implementing engineering and maintenance strategies to ensure the reliability,…
Added 4 mins ago
MF
Client Service Associate London, ON
MD Financial Management | Gestion financière MD
London, ON
- Full-time
Reporting to the Manager, Regional Administration, as a Client Service Associate, you will be responsible for providing administrative and operational support, both in-office and virtually,…
Added 4 mins ago
DH
Pest And Hoarding Control Specialist, FT
Dixon Hall
Toronto, ON
- Full-time
Reporting to Manager, Supportive Housing, the Pest And Hoarding Control Specialist works proactively and responsively with tenants and the Housing Team to prepare homes for pest management…
Added 4 mins ago
PT
Parts Manager
Premier Truck Group
London, ON
- Full-time
We are looking for a results-driven Parts Manager to lead our parts department and grow its profitability. This is a fast-paced, people-focused leadership role: you will motivate and…
Added 4 mins ago
Project Manager - Marine Works
Pomerleau
Montreal, QC
As an experienced Project Manager in the Civil & Infrastructure team at Pomerleau Construction, you will manage large-scale building and infrastructure projects - ranging from $1.5 million…
Added 4 mins ago
B
Mortgage Specialist Associate
BMO
Vaudreuil-Dorion, QC
- Full-time
Provides marketing, event coordination, and general administrative support to assist the Mortgage Specialist in effectively maintaining positive and ongoing contact with their broader…
Added 4 mins ago
BP
Overnight Supervisor
Bass Pro Shops
AB · Edmonton South, AB
- Full-time
Reporting to the Assistant General Manager (AGM), the Overnight Supervisor provides daily direction to the team members working the overnight shift within the retail store, to include:…
Added 4 mins ago
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70-26 FTT Finance Coordinator
Pathways
Belleville, ON
- Part-time
Come join us and help to support people in living their best lives.
Added 4 mins ago
WM
Container Welder (First shift)
Waste Management, Inc. (WM)
Ottawa, ON · CARP, ON
- Full-time
From drivers and technicians to analysts, managers and corporate professionals, every employee plays a role in delivering essential services that support communities across Canada.
Added 4 mins ago
CM
Sales Agent
Cayuga Mutual
ON · Niagara, ON
- $50,000 to $80,000 CAD / year
- Full-time
…operate, and premiums stay in the community through local jobs and support. Celebrating 150+ years of service, we continue to invest in our neighbors and provide dependable protection for…
Added 4 mins ago
SM
Medical Radiation Technologist (CT & X-Ray)
Stevenson Memorial Hospital
Alliston, ON
- Internship
Completion of a Basic Cardiac Life Support (BCLS) program.
Added 4 mins ago
EC
Event Senior Technical Lead, The International Centre, Mississauga Full Time
Encore Canada
Mississauga, ON
- Full-time
The Sr. Technical Lead is a Mid-Tier technical Operator, focusing on small general session work, or assisting with larger general sessions. This is intended to be a bridge between technical…
Added 4 mins ago
CM
Sales Agent
Cayuga Mutual
Brantford, ON
- $50,000 to $80,000 CAD / year
- Full-time
…operate, and premiums stay in the community through local jobs and support. Celebrating 150+ years of service, we continue to invest in our neighbors and provide dependable protection for…
Added 19 mins ago
M
RQ11527 - Middleware Specialist - Senior
Maarut
Toronto, ON
- Contract
Experience with change management and release management as
Added 19 mins ago
Internal Auditor, Technology Audit & Data Analytics
Gibson Energy
AB · Calgary, AB
Generous vacation and flex time that support work-life balance and gives you time to recharge
Added 19 mins ago
Clerk III - Health Information
Winnipeg Regional Health Authority
Swan River, MB
Reporting to the Manager, Health Information Services, the Clerk III Health Information is responsible for the accurate and timely registration and associated processing on the admission/…
Added 19 mins ago
Accounting Clerk - Accounts Payable
Nova Scotia Health and IWK Health
Kentville, NS
Reporting to the Assistant Manager – Accounts Payable, the Accounts Payable Clerk is responsible for carrying out assigned functional accounting and maintaining the integrity of information…
Added 34 mins ago
AC
ESP Customer Manager
Aston Carter
Longueuil, QC
- $45 to $60 CAD / hour
- Contract
The Customer Manager (CM) serves as the primary commercial and operational focal point for customers enrolled in the Eagle Service Plan (ESP), a cost-guaranteed maintenance program for…
Added 34 mins ago
SD
Merchandiser, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Toronto, ON
- Part-time
Organize backroom product and follow Backroom Inventory Management (BIMI) processes
Added 34 mins ago
SD
Merchandiser, Hourly Part Time Day
Shoppers Drug Mart
Toronto, ON
- Part-time
Organize backroom product and follow Backroom Inventory Management (BIMI) processes
Added 34 mins ago
SD
Merchandiser, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Toronto, ON
- Part-time
Organize backroom product and follow Backroom Inventory Management (BIMI) processes
Added 34 mins ago
SD
Merchandiser, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Brampton, ON
- Part-time
Organize backroom product and follow Backroom Inventory Management (BIMI) processes
Added 48 mins ago
RH
Construction Manager
Robert Half
BC · Fraser Valley, BC
- Full-time
Our client is a well-established privately owned commercial general contractor based in the Fraser Valley with more than 25 years of experience in the construction industry.

Medavie

Executive Assistant

Dartmouth, NS, Canada
NS Admin Office Dartmouth, Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Oct 30, 2026

Original job description

Position Type:

Permanent

Closing date:

Emergency Medical Care Inc. (EMC) is a wholly owned subsidiary of Medavie Health Services (MHS) that manages and operates ground ambulance, air medical transport and the medical communications operations in Nova Scotia through a performance-based contract with the provincial government's Emergency Health Services (EHS) Operations division and the Department of Health and Wellness. As well, EMC operates TeleHealth/811 medical communications for Nova Scotia and Prince Edward Island for the Department of Health.

We access all communities in Nova Scotia in a timely and efficient manner with our fleet of more than 180 ambulances and support vehicles operating out of 60+ stations. We respond to 165,000+ calls annually across the province, which are actively managed through the EHS Operations Medical Communications Centre, the hub of all emergency (911) and non-emergency (hospital transfers) medical calls.

The EHS Operations LifeFlight program provides even greater accessibility by responding to patients on scene or through inter-facility transports by our critical care team via helicopter, fixed wing, or ground ambulance.

In addition, paramedics in Nova Scotia participate in various programs both urban and rural such as community-based paramedic programs, collaborative emergency centres, and emergency preparedness and special operations, to name a few.

There are lots of opportunities waiting for you in Nova Scotia. Apply now to learn more about our service and available positions.

Reporting to the Vice President, Strategy & System Performance, this position is essential to assist the efficient and effective management of the Executive Office to ensure inquiries and general administrative issues are dealt with in a timely and appropriate manner. As a key point of contact for internal colleagues and external stakeholders, the Executive Assistant must be approachable, friendly, well-organized and professional.

The incumbent is responsible for providing administrative and support services to the Vice President, Strategy & System Performance. As an employee of EMC, we are accountable to our patients and coworkers by participating in and supporting all safety related initiatives, as well as acting in a manner that fosters a culture that focuses on patient safety and a safe workplace.

DUTIES AND RESPONSIBILITIES:

The position entails, but is not limited to the following:

Reporting, meeting arrangements, and other portfolio and programs assistance

Administers portfolio assignments, as required. This may include coordinating and administering reporting, file management, tracking data or information or other
Proficient in the preparation and editing of various types of correspondence including those of a confidential nature, professional presentations and other documents which are assigned the direct manager or divisional leaders.
Administers key meetings as assigned, including inter-organizational committees and meetings. This includes tracking attendance, actions, Terms of Reference, detailed minute-taking, and logistics.
Coordinates appointments, meetings and presentations as required, for Chief Operating Officer or Vice President or Executive Director or Divisional Leaders

Office Administration:

Organizes and coordinates business travel arrangements as required
Prepares monthly expense reports and Visa reconciliation
Performs as the first point of contact of the Chief Operating Officer or Vice President, or Executive Director to other senior staff, business partners and associates, and other EMC employees
Serves as an internal key point of contact for staff for office and divisional functioning and administration.
Works in collaboration with Medavie & Medavie Health Services administrative assistants
Works collaboratively with other administrative and others at EMC to ensure consistent practices and to provide support across divisions
Works closely and supports the Executive Leadership Team
Maintain confidentiality and protect the privacy of all matters as required
Other duties as assigned

Education & Experience:

Minimum Grade 12 and one-year business college course and five years related experience or equivalent combination of education and experience.
Require extensive knowledge of the policies, structure and functions of internal administrative systems and practices applicable to private industry. Require superior diplomacy and interpersonal skills in dealing with difficult situations.

Knowledge & Skills:

Superior diplomacy in professionalism and interpersonal skills and awareness. Friendly, polite and clear communication style is critical in this role.
Understanding of privacy and confidentiality of business, employee, patient and other sensitive information. Trustworthy and diligent in practices with handling records and information
Excellent customer service ability
Self starter that can work independently, but also be a strong team player
Knowledge of medical terminology an asset
Ability to solve problems, meet deadlines and multi-task
Demonstrate excellent organizational and time management skills to adequately prioritize workload. Ability to work well under pressure, often under strict time deadlines.
The incumbent must demonstrate self-direction, good judgment and decision-making skills. Demonstrate effective listening skills and the ability to follow instructions.
Require proficiency in Microsoft office including Word, Excel, Access, PowerPoint and Outlook, etc. Prior experience working with databases and knowledge of medical terminology is an asset.
Efficiency in maintaining an office routine under limited supervision.

PHYSICAL REQUIREMENTS:

The incumbent will be required to maintain one position for possible long periods of time, such as sitting at meetings, or at a desk setting. The incumbent will be reading data or inputting data, report writing, operating a computer, calculator, and talking on the telephone. Use and exposure to general office equipment such as fax, photocopier, printer, and personal computer. Exposure to low to moderate noise levels.

While Medavie may use automated tools, including AI, to support application screening, candidates are expected to complete all recruitment interactions independently - without AI assistance - to ensure a fair and equitable process.

Our goal is to be a diverse workforce that is representative of the citizens we serve. We are committed to building an inclusive team that represents a variety of backgrounds, cultures, races, perspectives and skills. We encourage applications from all qualified candidates including women, persons of any sexual orientations and gender identities and/or expressions, Indigenous persons, African Canadians, other racialized groups, persons with disabilities. Candidates who identify as being from any of these groups are encouraged to voluntarily self-identify.

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More about this job

Responsibilities

The Executive Assistant provides comprehensive administrative support to the Vice President of Strategy & System Performance, including managing schedules, meetings, and travel. They serve as a primary point of contact for internal and external stakeholders while ensuring efficient office operations and maintaining strict confidentiality.

Requirements

Candidates must have a minimum of a Grade 12 education plus a one-year business college course and at least five years of related experience. Proficiency in Microsoft Office and strong interpersonal, organizational, and communication skills are required.

Skills

Administrative support
Meeting coordination
Minute-taking
Data management
Correspondence preparation
Travel arrangements
Expense reporting
Microsoft Office
Diplomacy
Interpersonal skills
Confidentiality
Time management
Problem solving
Customer service
Medical terminology
Organizational skills

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Strategy & System Performance
Medavie Health Services
Emergency Medical Care Inc
Office Administration
Meeting Management
Data Tracking
File Management
Expense Reconciliation
Microsoft Word
Microsoft Excel
Microsoft Access
Microsoft PowerPoint
Microsoft Outlook
Medical Terminology
Confidentiality
Professionalism
Stakeholder Management
Logistics
Reporting
Business Travel
Time Management
Decision Making
Communication
Customer Service
Database Management
Emergency Health Services
Nova Scotia
Administrative Systems

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