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Added 6 mins ago
J
Business Advisor – Learning & Development
Jobgether
Canada
- Part-time
…introduce individuals to leadership, personal development, and professional growth programs while building meaningful business relationships. You will engage with prospective clients,…
Added 6 mins ago
CC
Teamcenter PLM Consultant
Cuatro Consulting Inc.
Mississauga, ON
- Full-time
…across multiple functional and technical specializations to support enterprise-level PLM implementations, integrations, and transformation…
Added 6 mins ago
PS
Accounting Support Analyst
PBS Systems
Calgary, AB
- Full-time
PBS Systems is looking for an enthusiastic and organized individual to join our Client Services team. As an Accounting Support Analyst, you will provide excellent training to our new and…
Added 6 mins ago
LH
2600002890 - Executive Assistant - Chief Of Staff Office And Medical Affa
Lakeridge Health
Oshawa, ON
- Internship
The Executive Assistant provides senior-level executive and administrative support to the Chief of Staff in a complex, fast-paced, and highly confidential environment. The role requires…
Added 6 mins ago
IC
VP, Life Operations
ivari Canada
Toronto, ON
- Full-time
…understanding of life insurance business operations with respect to systems functionality, policy administration, and best…
Added 6 mins ago
OD
Educational Assistant (100%) - Crystal Bay CSE (7:45am-3:25pm) - TERM
Ottawa-Carleton District School Board (OCDSB)
Ottawa, ON · Nepean, ON
- Part-time
…of the school team and is responsible for the provision of support to students with exceptional needs within the school. The position involves dealing with confidential information and…
Added 6 mins ago
SC
EDUCATIONAL ASSISTANT - Temporary Part-time
Simcoe County District School Board
Bradford, ON
- Part-time
…Childhood Education, Educational Assistant – Special Needs Support, Human Services Administration, Registered Nurse, Sign Language Communicator, Sign Language Interpreter, Social Service…
Added 6 mins ago
PJ
Personal Training Manager (Multi- Campus)
Prosserman JCC
Maple, ON
- $65,000 to $75,000 CAD / year
- Full-time
…enhance member engagement, optimize departmental performance, and support sustainable growth across both…
Added 6 mins ago
RH
Controller
Robert Half
Sturgeon Falls, ON
- Full-time
Support client onboarding and implementation of accounting processes and systems
Added 6 mins ago
CO
Human Resources Generalist
City of Saint John
Saint John, NB
- Full-time
The Human Resources Generalist also provides cross-functional support and backup coverage for other Human Resources roles as required, helping to maintain continuity of service during…
Added 6 mins ago
CO
Director, Health, Safety, & Organizational Resilience
City of Saint John
Saint John, NB
- Full-time
…necessary for sustainable adoption of new policies, practices, systems, and…
Added 6 mins ago
KG
Generation Gold - Mechanical Engineer-in-Training
Kinross Gold Corporation
Toronto, ON
- Full-time
Support the design, development, and upkeep of mechanical systems and equipment.
Added 6 mins ago
O
Sr. Software Developer
OpenText
Richmond Hill, ON
- Full-time
…with modernization and long-term product health. You will also support modernization initiatives for OpenText’s XDDS fax platform, working across its established codebase while helping move…
Added 6 mins ago
SC
Accounting Technician
STERIS Canada ULC (Canada Manufacturing)
Quebec, QC · Beauport, Quebec
- Full-time
Leveraging your analytical mindset and accounting systems expertise, you will also contribute to the optimization of financial processes and participate in a variety of continuous…
Added 6 mins ago
RB
Network Operations Analyst
Royal Bank of Canada
Toronto, ON
- Full-time
Coordinate with IT support teams and Disaster Recovery teams to develop, document, test, and continuously improve Data centre runbooks and recovery procedures.
Added 21 mins ago
I
Spécialiste des ventes technologiques - Programme de ventes pour débutants 2027/ Technology Seller - Entry Level Sales Program
IBM
Montreal, QC
- $68,000 to $96,000 CAD / year
- Full-time
Collaborate with Technical Specialists, Customer Success Managers, Account Executives, Business Partners, Marketing, and Ecosystem teams to advance opportunities and support deal execution.
Added 21 mins ago
AB
Engineering Manager Structural Bridge
Algonquin Bridge
Thorndale, ON
- Full-time
The Engineering Manager leads Algonquin Bridge’s engineering function, combining hands-on structural design and professional practice (including reviewing, sealing/stamping, and issuing…
Added 21 mins ago
RC
Senior SIS Engineer
Randstad Canada
Vancouver, BC
- $140,000 to $180,000 CAD / year
- Full-time
…will develop and maintain Safety Requirements Specifications, support process hazard analyses and risk assessment activities, and provide technical oversight for SIS- and BMS-related…
Added 21 mins ago
TF
Lead Hardwood Flooring Installer
Tantalus Floors Ltd
Whistler, BC
- Full-time
Support and guide other installers or developing team members when needed.
Added 21 mins ago
WI
Senior Project Engineer
WSP in Canada
Calgary, AB
- Full-time
Support cost estimates, procurement activities, technical bid evaluations, vendor document reviews, risk assessments, and engineering schedules to strengthen project delivery.
Added 21 mins ago
WI
Senior Project Engineer
WSP in Canada
Terrace, BC
- Full-time
Support cost estimates, procurement activities, technical bid evaluations, vendor document reviews, risk assessments, and engineering schedules to strengthen project delivery.
Added 21 mins ago
WI
Senior Project Engineer
WSP in Canada
Terrace, BC
- Full-time
Support cost estimates, procurement activities, technical bid evaluations, vendor document reviews, risk assessments, and engineering schedules to strengthen project delivery.
Added 21 mins ago
A
Commercial/Sales Account Director I
AMECO
Terrace, BC
- Full-time
Monitor market conditions, industry trends, customer activity, and competitive developments to identify growth opportunities and support business planning activities.
Added 21 mins ago
A
Commercial/Sales Account Director I
AMECO
Kitimat, BC
- Full-time
Monitor market conditions, industry trends, customer activity, and competitive developments to identify growth opportunities and support business planning activities.
Added 21 mins ago
D
Senior AI & Cyber Defense Specialist
Darktrace
Canada
- Full-time
We are looking for an experienced cybersecurity professional to operate as a Senior AI & Cyber Defense Specialist across the Americas region. This is a customer- and partner-facing role…

Medavie

Executive Assistant

Dartmouth, NS, Canada
NS Admin Office Dartmouth, Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Oct 30, 2026

Original job description

Position Type:

Permanent

Closing date:

Emergency Medical Care Inc. (EMC) is a wholly owned subsidiary of Medavie Health Services (MHS) that manages and operates ground ambulance, air medical transport and the medical communications operations in Nova Scotia through a performance-based contract with the provincial government's Emergency Health Services (EHS) Operations division and the Department of Health and Wellness. As well, EMC operates TeleHealth/811 medical communications for Nova Scotia and Prince Edward Island for the Department of Health.

We access all communities in Nova Scotia in a timely and efficient manner with our fleet of more than 180 ambulances and support vehicles operating out of 60+ stations. We respond to 165,000+ calls annually across the province, which are actively managed through the EHS Operations Medical Communications Centre, the hub of all emergency (911) and non-emergency (hospital transfers) medical calls.

The EHS Operations LifeFlight program provides even greater accessibility by responding to patients on scene or through inter-facility transports by our critical care team via helicopter, fixed wing, or ground ambulance.

In addition, paramedics in Nova Scotia participate in various programs both urban and rural such as community-based paramedic programs, collaborative emergency centres, and emergency preparedness and special operations, to name a few.

There are lots of opportunities waiting for you in Nova Scotia. Apply now to learn more about our service and available positions.

Reporting to the Vice President, Strategy & System Performance, this position is essential to assist the efficient and effective management of the Executive Office to ensure inquiries and general administrative issues are dealt with in a timely and appropriate manner. As a key point of contact for internal colleagues and external stakeholders, the Executive Assistant must be approachable, friendly, well-organized and professional.

The incumbent is responsible for providing administrative and support services to the Vice President, Strategy & System Performance. As an employee of EMC, we are accountable to our patients and coworkers by participating in and supporting all safety related initiatives, as well as acting in a manner that fosters a culture that focuses on patient safety and a safe workplace.

DUTIES AND RESPONSIBILITIES:

The position entails, but is not limited to the following:

Reporting, meeting arrangements, and other portfolio and programs assistance

Administers portfolio assignments, as required. This may include coordinating and administering reporting, file management, tracking data or information or other
Proficient in the preparation and editing of various types of correspondence including those of a confidential nature, professional presentations and other documents which are assigned the direct manager or divisional leaders.
Administers key meetings as assigned, including inter-organizational committees and meetings. This includes tracking attendance, actions, Terms of Reference, detailed minute-taking, and logistics.
Coordinates appointments, meetings and presentations as required, for Chief Operating Officer or Vice President or Executive Director or Divisional Leaders

Office Administration:

Organizes and coordinates business travel arrangements as required
Prepares monthly expense reports and Visa reconciliation
Performs as the first point of contact of the Chief Operating Officer or Vice President, or Executive Director to other senior staff, business partners and associates, and other EMC employees
Serves as an internal key point of contact for staff for office and divisional functioning and administration.
Works in collaboration with Medavie & Medavie Health Services administrative assistants
Works collaboratively with other administrative and others at EMC to ensure consistent practices and to provide support across divisions
Works closely and supports the Executive Leadership Team
Maintain confidentiality and protect the privacy of all matters as required
Other duties as assigned

Education & Experience:

Minimum Grade 12 and one-year business college course and five years related experience or equivalent combination of education and experience.
Require extensive knowledge of the policies, structure and functions of internal administrative systems and practices applicable to private industry. Require superior diplomacy and interpersonal skills in dealing with difficult situations.

Knowledge & Skills:

Superior diplomacy in professionalism and interpersonal skills and awareness. Friendly, polite and clear communication style is critical in this role.
Understanding of privacy and confidentiality of business, employee, patient and other sensitive information. Trustworthy and diligent in practices with handling records and information
Excellent customer service ability
Self starter that can work independently, but also be a strong team player
Knowledge of medical terminology an asset
Ability to solve problems, meet deadlines and multi-task
Demonstrate excellent organizational and time management skills to adequately prioritize workload. Ability to work well under pressure, often under strict time deadlines.
The incumbent must demonstrate self-direction, good judgment and decision-making skills. Demonstrate effective listening skills and the ability to follow instructions.
Require proficiency in Microsoft office including Word, Excel, Access, PowerPoint and Outlook, etc. Prior experience working with databases and knowledge of medical terminology is an asset.
Efficiency in maintaining an office routine under limited supervision.

PHYSICAL REQUIREMENTS:

The incumbent will be required to maintain one position for possible long periods of time, such as sitting at meetings, or at a desk setting. The incumbent will be reading data or inputting data, report writing, operating a computer, calculator, and talking on the telephone. Use and exposure to general office equipment such as fax, photocopier, printer, and personal computer. Exposure to low to moderate noise levels.

While Medavie may use automated tools, including AI, to support application screening, candidates are expected to complete all recruitment interactions independently - without AI assistance - to ensure a fair and equitable process.

Our goal is to be a diverse workforce that is representative of the citizens we serve. We are committed to building an inclusive team that represents a variety of backgrounds, cultures, races, perspectives and skills. We encourage applications from all qualified candidates including women, persons of any sexual orientations and gender identities and/or expressions, Indigenous persons, African Canadians, other racialized groups, persons with disabilities. Candidates who identify as being from any of these groups are encouraged to voluntarily self-identify.

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More about this job

Responsibilities

The Executive Assistant provides comprehensive administrative support to the Vice President of Strategy & System Performance, including managing schedules, meetings, and travel. They serve as a primary point of contact for internal and external stakeholders while ensuring efficient office operations and maintaining strict confidentiality.

Requirements

Candidates must have a minimum of a Grade 12 education plus a one-year business college course and at least five years of related experience. Proficiency in Microsoft Office and strong interpersonal, organizational, and communication skills are required.

Skills

Administrative support
Meeting coordination
Minute-taking
Data management
Correspondence preparation
Travel arrangements
Expense reporting
Microsoft Office
Diplomacy
Interpersonal skills
Confidentiality
Time management
Problem solving
Customer service
Medical terminology
Organizational skills

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Strategy & System Performance
Medavie Health Services
Emergency Medical Care Inc
Office Administration
Meeting Management
Data Tracking
File Management
Expense Reconciliation
Microsoft Word
Microsoft Excel
Microsoft Access
Microsoft PowerPoint
Microsoft Outlook
Medical Terminology
Confidentiality
Professionalism
Stakeholder Management
Logistics
Reporting
Business Travel
Time Management
Decision Making
Communication
Customer Service
Database Management
Emergency Health Services
Nova Scotia
Administrative Systems

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