Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 26, 2026

Hiring at a glance

View jobs

Open jobs: 7,466
Employers: 3,509

Advertised starting pay

Average starting payCAD / hour: $31.16Across 939 listings
Average starting payCAD / year: $71,670Across 562 listings
Average starting payUSD / year: $73,007Across 21 listings
Average starting payCAD / month: $4,955Across 17 listings
Average starting payUSD / hour: $24.36Across 15 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%62 listings
Hybrid: 13%986 listings
On-site: 85%6,369 listings

Not specified: 1% (49 listings)

Employers hiring include Canada Post - Postes Canada (366), HealthCareersInSask.ca (131), Chartwell (63).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 5 days ago
UC
Office Assistant
Unity Christian High School (MI)
Chilliwack, BC
- Full-time
Position: Office Assistant | Employment Type: 0.4 FTE (40%)
Added 5 days ago
UC
Administrative Assistant
Unity Christian High School (MI)
Chilliwack, BC
- Full-time
Added 5 days ago
DM
Office & Administrative Manager
Dulcedo Management
Montreal, QC
- Full-time
Added 5 days ago
HP
361-26 Unit Clerk I, Emergency Department and Inpatient Mental Health, Casual, Stratford
Huron Perth Healthcare Alliance
Stratford, ON
- Part-time
Added 5 days ago
VC
Administrative Assistant I, Supply Room - Full-time
VON Canada (Nova Scotia)
Halifax, NS
- Full-time
Added 5 days ago
Unit Clerk
Winnipeg Regional Health Authority
Steinbach, MB
Added 5 days ago
Procurement Specialist
Aecon
Hamilton, ON
Added 5 days ago
MU
ADMINISTRATIVE SECRETARY (BAND LEVEL 6)
Memorial University, Newfoundland and Labrador
St. John's, NL
- $57,336 to $67,257 CAD / year
- Full-time
Added 5 days ago
MT
Bilingual Administrative Assistant, MT Academy
McCarthy Tétrault LLP
Montreal, QC
- Full-time
Added 5 days ago
E
Purchasing Supervisor
EllisDon
Edmonton, AB · Fort Saskatchewan, AB
- Full-time
Added 5 days ago
NR
IT Security Manager
Norton Rose Fulbright
Toronto, ON
- Full-time
This role is 4 days a week in the Toronto office
Added 5 days ago
TS
Office Administrator
The Salvation Army Canada and Bermuda Territory
Listowel, ON
- Full-time
Added 5 days ago
H
Bilingual Administrative Coordinator
Hays
Mississauga, ON
- $65,000 to $75,000 CAD / year
- Full-time
Added 5 days ago
AB
Part-time Operations Supervisor
Ambassador Bridge
Windsor, ON
- Part-time
Added 5 days ago
A
Receptionist
Associa
Victoria, BC
- $37,000 to $38,500 CAD / year
- Full-time
We are looking for a Receptionist to manage our front desk of our Victoria office on a daily basis and to perform a variety of administrative and clerical tasks. As a Receptionist with…
Added 5 days ago
FEP Wealth Management - Tax Officer (Vancouver)
Scotiabank
Vancouver, BC
Added 5 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Moonbeam, ON
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant
Added 5 days ago
TT
Managing Director
The Trans Film Mentorship
Toronto, ON
- Full-time
Added 5 days ago
CO
Administrative Officer I
College of the North Atlantic
Clarenville, NL
- Full-time
Added 5 days ago
TS
Office Administrator
The Salvation Army in Canada
Listowel, ON
- Full-time
Added 5 days ago
OC
Receptionist
Options Consulting Solutions
Calgary, AB
- Temporary
The Client is a global real estate services firm that is looking for a Receptionist to work at their Calgary office.
Added 5 days ago
Unit Clerk
HealthCareersInSask.ca
Fort Qu'appelle, SK
Added 5 days ago
K
Contract Specialist
KPMG
Calgary, AB · AB · Lethbridge, AB · Abbotsford, BC · Burnaby, BC · Chilliwack, BC · Fort St. John, BC · Kamloops, BC · Kelowna, BC · Langley (District), BC · Prince George, BC · Quesnel, BC · Vancouver, BC · Vanderhoof, BC · Vernon, BC · Victoria, BC · Winnipeg, MB · Fredericton, NB · Moncton, NB · St. John's, NL · Halifax, NS · Hamilton, ON · Kingston, ON · London, ON · North Bay, ON · Oakville, ON · Ottawa, ON · Parry Sound, ON · Sault Ste. Marie, ON · St. Catharines, ON · Sudbury, ON · Toronto, ON · Vaughan, ON · Waterloo, ON · Windsor, ON · ON · Boisbriand, QC · Brossard, QC · Laval, QC · Mont-Royal, QC · Quebec, QC · Regina, SK · Saskatoon, SK · Langley, British Columbia · Edmonton, Alberta · Kanata, Ontario · Mount Royal, Quebec
- Full-time
The Contingent Labour Office’s (CLO) mandate is to partner with the business to enable an expedited and customer-centric positive approach to engaging external resources. At the
Added 5 days ago
SH
Unit Clerk - Ambulatory Care - Repost
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Added 5 days ago
MP
Part-Time Receptionist - The Animal Hospital on Mt Lookout Square
Mission Pet Health
Sioux Lookout, ON
- Part-time

MEDFAR

Executive Assistant (CEO)

Montreal, QC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 19, 2026
Experience: 5+ years of experience in a similar role;
Posting language: English
Posted: Oct 20, 2026

Original job description

Founded in 2010, MEDFAR Clinical Solutions revolutionizes healthcare with our MYLE Integrated Care platform, the first web-based electronic medical record (EMR) in Quebec. Trusted by 15,000 healthcare professionals daily, we impact over 20 million patients across North America. In 2023, we proudly earned a coveted spot on Deloitte’s prestigious Fast50 and Fast500 lists, a testament to the exceptional contributions of our employees driving our success.

Join us in transforming healthcare locally and globally, as we strive to empower 500,000 care providers to reach 500 million patients by 2030.

Job Description

As an Executive Assistant, you will support MEDFAR’s CEO, Elias Farah, as well as the executive team to facilitate presentations, board meetings and more when needed. Reporting to the CEO, you will participate in preparing, reviewing and assembling documents and presentations according to deadlines around strategic initiatives to enable MEDFAR’s growth.

The Executive Assistant will report to the CEO and will be responsible for:

Supporting and Assisting the CEO

Assist the CEO with all administrative tasks, including managing schedules, coordinating meetings, email drafting and maintaining communication with internal and external stakeholders
Coordinate travel arrangements requests for the CEO, and other Executives
Help the CEO manage priorities, deadlines, and time effectively, ensuring efficient allocation of resources.
Participate in the process of preparing, reviewing and assembling documents and presentations (both in French and English).
Expense Management: Monitor and manage CEO expense reports, ensuring compliance with company policies and approving expense reports of C-Suite
Organize daily and weekly touchpoints with the CEO
Manage some personal matters for the CEO.

Supporting Chief of Staff

Organize weekly touchpoints with the Chief of Staff
Attend weekly Executive and/or Management meetings, and provide meeting minutes and action statements as required
Assist in the planning and execution of departmental lunches, Board meetings, and Monthly and Quarterly Strategic meetings (including catering, and event set-up and breakdown)
Follow-up with different collaborators in preparation for presentations
Leading and coordinating special projects (ie facilities, events, offsites)
Organize and maintain confidential company information, executive files, and documentation, ensuring easy access and retrieval.

Supporting Executive Members

Coordinate travel arrangements requests for Executive team members
Participate in the process of preparing, reviewing and assembling documents and presentations (both in French and English.

Other

Collaborate with HR or other executives on special projects (ie company events, townhalls)
Office Management: Maintain office supplies, coordinate weekly coffee/milk/snacks orders to the office, etc.
Work with building management and other vendors to ensure office space is kept up to standards (general maintenance, etc.)

Work location and schedule

This role requires the Executive Assistant to be in the office daily.
Availability outside of normal working hours when needed.

Qualifications

Who you are:

You have a bachelor’s degree in administration, communication, or another related field or equivalent experience;
5+ years of experience in a similar role;
Proficiency with Microsoft and Google Suite;
Ability to manage highly confidential information;
Demonstrated discretion, diplomacy, proactivity and rigour;
Strong interpersonal skills;
Excellent verbal and written communication skills (English and French).

Additional Information

By joining MEDFAR, you will be part of a purpose-driven organization whose product is disrupting and digitizing health care, making doctors’ and healthcare workers’ lives easier, while enabling better patient health outcomes. Becoming a MEDFARian also means having the opportunity to be part of an innovative community and working in a dynamic environment where your work will have a meaningful and tangible effect not only on your team and the business but most importantly on the healthcare industry.

Generous group insurance coverage as of day 1 of employment
Break paid between Christmas and New Years
An entrepreneurial culture of transparency, collaboration, and innovation

Recruitment Process

TA Screening (30-45 minutes)
Interview with Chief of Staff (60 minutes)
Test/Case Study (take-home)
Interview with the CEO (90 minutes)

With offices around the world, fluency in both French and English is a must at MEDFAR. Because of the need to communicate with colleagues and/or customers in other provinces or countries, bilingualism enables us to communicate in both languages while promoting the use of French.

At MEDFAR, we value diversity, equity and inclusion within our team. We are committed to providing a work environment where every individual feels respected and supported, regardless of their background, identity or abilities.As part of our commitment to a fair and inclusive recruitment process, we offer accommodation to candidates who request it. If you need accommodation during your interview, please let us know so that we can provide you with an adapted experience.

MEDFAR has voluntarily subscribed to an Equal Employment Opportunity Program (EEOP). We encourage applications from women, visible minorities, ethnic minorities, aboriginal peoples and people with disabilities. When applying, we invite you to complete this section, which enables us to implement our Equal Employment Opportunity Program (EEOP). Self-identification is not compulsory, but may enable you to benefit from hiring or promotion measures if you have the skills required for the job.

To better understand the self-identification process, please consult this guide.

Apply About employer

More about this job

Responsibilities

Provide administrative and operational support to the CEO and executive team, including managing schedules, travel, expenses, meetings, documents, and presentations. Coordinate executive meetings, events, special projects, confidential records, and office operations.

Requirements

Requires a bachelor's degree in administration, communication, or a related field, or equivalent experience, and at least five years of experience in a similar role. Candidates should be proficient with Microsoft and Google tools, able to handle confidential information with discretion, and have strong interpersonal and communication skills in English and French.

Skills

Executive Support
Calendar Management
Meeting Coordination
Travel Coordination
Expense Management
Document Preparation
Presentation Preparation
Meeting Minutes
Project Coordination
Event Planning
Office Management
Confidential Information Management
Microsoft Office
Google Workspace
Written Communication
Verbal Communication

Benefits

Group Insurance Coverage
Paid Break Between Christmas and New Year's

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
CEO Support
Executive Team Support
Calendar Management
Meeting Coordination
Travel Arrangements
Expense Reports
Document Preparation
Presentation Preparation
Board Meetings
Meeting Minutes
Action Items
Strategic Meetings
Special Projects
Event Planning
Office Management
Confidential Information
Microsoft Suite
Google Suite
English Communication
French Communication
Healthcare
Electronic Medical Records
MYLE Integrated Care Platform

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